CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Recruitment Process Outsourcing

2.2

Description of the goods or services required

Introduction

Over the course of the next 6-months we are looking to recruit up to 30 new posts to the organisation. We are looking to outsource the majority of the recruitment process to support us to deliver this.

Until now, the majority of our recruitment activity has been managed in house by our HR Team but we want to free up capacity to undertake other HR related projects.

The HR Team will continue to deliver on business-as-usual recruitment that falls outside of the scope of this project.

What is required / ‘The Requirements’

We are looking for a partner to manage end-to-end recruitment process for around 30 unique vacancies over a 6-month period.

Elements to be outsourced will include:

1. Candidate attraction, advert design, placement and promotion.

2. Receiving and managing applications through a Applicant Tracking System* (we don’t currently have our own ATS)

3. Communication with candidates throughout the process

4. Arranging interviews (the interviews and any associated tasks or presentations, will be conducted our end though assistance in scheduling will be required)

5. Pre-employment screening (Referencing and right to work checks)

6. Evaluation of the recruitment process after each phase, including the supply of recruitment analytics (equalities monitoring data, attraction rates etc)

Please see Specification for more information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=120032.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Budget

We have a budget ceiling for the initial phase of the project of £60,000 (inclusive of VAT). We are relying upon receiving realistic pricing from suppliers in terms of what is achievable within this budget, which includes a breakdown of activity, including expenses.

As part of this procurement process we would like the suppliers to:

- provide options on how we can meet the requirements of this work through providing the breakdown of costs to offer us value for money.

- Provide options on costs to support any further recruitment as part of this contract (outside of the initial 30 posts)

Length of contract

The contract will run initially until 30 September 2022 with a possibility of being extended for a further 6 months, up to a total period of 12 months.

3 Conditions for Participation

3.1

Minimum standards and qualification required

The ATS will need to be accessible in Welsh and English as candidates will need to be given the choice of language (Welsh or English) for all elements of their appli-cation. This includes all documentation related to the post being available in both languages.

We also require our recruitment systems and approaches to support the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:120032)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice