CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Welsh Government’s Culture Grant Scheme for Grassroot Organisations

2.2

Description of the goods or services required

The overall aim of this contract is for an organisation, with demonstrable knowledge of racism or has expertise in advocating and supporting Black, Asian and Minority ethnic people, to administer a multi-year grant scheme for grassroot groups and organisations, working to a specified timeline. The successful organisation will administer grants to grassroots groups and organisations on behalf of Welsh Government for financial years 23/24 and 24/25 with grant projects ending December 2024.The Client wishes to appoint a distributive body to administer the Culture Grant Scheme for Grassroot Organisations on behalf of the Welsh Government. The proposed contract value should reflect the service of awarding approximately 10-15 grants for financial year 2023/24 and up to 10-15 grants for financial year 2024/25, if the funding allocation has not been fully committed to multi-year projects in year 1. The contract cost will be separate from the grant amount that the Client will provide to award the grants.

The total amount of grant funding which would need to be distributed for financial years 2023/24 and 2024/25 comprises of both revenue and capital funding of £455,000 (approx). The total amount available is subject to budget confirmation.

The Bidder will have expertise in administering small-scale, community focused grant schemes or have knowledge of working in a consortium with organisations to administer grants. Bidders will be able to demonstrate proven expertise in engaging with Black, Asian and Minority Ethnic people and organisations, including evidence of their capability in reaching out to seldom heard groups within the ethnic minority communities. The bidders will also be able to demonstrate they have an understanding and an appreciation of the nuanced cultural differences that exist within ethnic groups and the importance of intersectionality in enabling equity of access to services amongst ethnic minority groups.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130493

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

37500

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

C207/2022/2023

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

E-Tender Information:

https://etenderwales.bravosolution.co.uk

- The first person from your Organisation to use the Platform will be required to register on behalf of the

Organisation.

- Registration involves accepting a User Agreement, and providing basic information about your

Organisation and about the User performing the Registration.

- The User who performs the Registration becomes the Super User for the Organisation.

5.1

- On registering on the Platform the Super User will select a Username and will receive a password.

- The Password will be sent by e-mail to the email address that was specified in the User Details section of

the Registration page.

- In order to log-in to the Platform please enter your Username and Password.

5.1

- Note: If you forget your Password then visit the homepage and click “Forgot your password?”

- Registration should only be performed once for each Organisation.

- If you think that someone in your Organisation may have already registered on this Platform then you

must not register again.

- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have

left your Organisation).

- Note: If your Organisation is already registered on the Platform then you must not make any additional

registration. Please contact the Helpdesk to gain access to the Platform.

- Tenders must be uploaded to the BravoSolution portal by 2pm

How To Find The ITT:

- Once logged in you must click on ‘ITT’s Open to all Suppliers’

- The e-tender references for this contract are: project_53034, itt_102082

- Click on the title to access summary details of the contract. If you are still interested in submitting a

tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area

to the ‘My ITT’s’ on the home page.

- You will then see the full details of the ITT in the qualification and technical envelopes along with any

relevant documents in the ‘Attachments’ area.

- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly –

(WA Ref:130493)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice