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Summary

OCID:: ocds-kuma6s-131712
Published by:: Social Care Wales
Authority ID:: AA0289
Publication date:: 18 May 2023
Deadline date:: 05 June 2023
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

Our staff conference is an annual event, designed to bring all Social Care Wales colleagues from across Wales together. This year’s conference will be hold in Cardiff City Hall on Thursday 28 September (9.30-16.30). We’re expecting circa 200 - 220 people in attendance at this year’s conference. Social Care Wales has rapidly expanded over the last couple of years, and many people have not yet had the chance to get to know each other, partly due to our recent transition to a a hybrid model of working. For this reason, the theme of this year’s event is “Getting to know each other and what we do.” We’re looking for support to design the conference, including developing the skills of Social Care Wales staff to lead and facilitate activities on the day and providing a bilingual (Welsh/English) host. We are looking for innovative methods of delivery to create an event that is participative, inclusive, focused and of course, enjoyable.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Social Care Wales
Postal Address: South Gate House, Wood Street,
Town: Cardiff	Postal Code: CF10 1EW	Country: UK
For the attention of: Procurement Team	Telephone: +44 3003033444
E-Mail:	Fax:
Internet Address (URL): http://www.socialcare.wales Electronic access to information: http://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: http://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

Official Name: Social Care Wales
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL):

1.3 Completed documents must be returned to:

Official Name: Social Care Wales
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL):

2 Contract Details

2.1 Title

Designing and Supporting the Social Care Wales Annual Staff Conference

2.2 Description of the goods or services required

Social Care Wales has rapidly expanded over the last couple of years, and many people have not yet had the chance to get to know each other, partly due to our recent transition to a a hybrid model of working. For this reason, the theme of this year’s event is “Getting to know each other and what we do.”

We’re looking for support to design the conference, including developing the skills of Social Care Wales staff to lead and facilitate activities on the day and providing a bilingual (Welsh/English) host. We are looking for innovative methods of delivery to create an event that is participative, inclusive, focused and of course, enjoyable.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=131712.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	73110000		Research services
	73220000		Development consultancy services
	79952000		Event services
	80511000		Staff training services

b) Delivery Location/Area

	Code		Location
	1000		WALES
	1010		West Wales and The Valleys
	1011		Isle of Anglesey
	1012		Gwynedd
	1013		Conwy and Denbighshire
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
	1015		Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
	1016		Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
	1017		Bridgend and Neath Port Talbot
	1018		Swansea
	1020		East Wales
	1021		Monmouthshire and Newport
	1022		Cardiff and Vale of Glamorgan
	1023		Flintshire and Wrexham
	1024		Powys

2.4 Total quantity or scope of tender

Budget

The budget for the event will be between £5,000 and £10,000 inclusive of VAT and as such we are therefore relying upon receiving realistic pricing from suppliers which includes a breakdown of activities, including expenses.

The Supplier will provide full financial breakdown of the costs associated with the work.

Prices must be quoted in pounds sterling and clearly state if VAT will or will not be charged.

Length of contract

The contract will run from 19 June 2023 to 29 September 2023.

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
05-06-2023 Time 12:00

Estimated award date
19-06-2023

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:131712)

The buyer considers that this contract is suitable for consortia bidding.

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Request for Quote - Staff Conference September 2023 (sell2wales) Final Version Cymraeg

Request for Quote - Staff Conference September 2023 (sell2wales) Final Version

Atodiad 1 -Taflen Glawr Tendr

Appendix 1 - Tender Cover Sheet

Atodiad 2 - Dogfen Ymateb Ansawdd

Appendix 2 – Technical Quality Response Document

Atodiad 3 - Dogfen Ymateb Ariannol

Appendix 3 – Financial and Pricing Response Document

Atodiad 4 - Canllaw ein llais Gofal Cymdeithasol Cymru

Appendix 4 – Social Care Wales’s tone of voice guidelines

Atodiad 5 - anllawiau brand Gofal Cymdeithasol Cymru

Appendix 5 – Social Care Wales’s branding guidelines

Social Care Wales - Terms and Conditions

5.3 Publication date of this notice

18-05-2023

SF 51a

Coding

Commodity categories

ID	Title	Parent category
73220000	Development consultancy services	Research and development consultancy services
79952000	Event services	Exhibition, fair and congress organisation services
73110000	Research services	Research and experimental development services
80511000	Staff training services	Specialist training services

Delivery locations

ID	Description
1017	Bridgend and Neath Port Talbot
1022	Cardiff and Vale of Glamorgan
1015	Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013	Conwy and Denbighshire
1020	East Wales
1023	Flintshire and Wrexham
1016	Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012	Gwynedd
1011	Isle of Anglesey
1021	Monmouthshire and Newport
1024	Powys
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018	Swansea
1000	WALES
1010	West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
MAY437971: Designing and Supporting the Social Care Wales Annual Staff Conference Publication date: 18 May 2023 Deadline date: 05 June 2023 00:00 Notice type: Contract Notice Authority name: Social Care Wales
JUL443429: Designing and Supporting the Social Care Wales Annual Staff Conference Publication date: 07 July 2023 Notice type: Contract Award Notice Authority name: Social Care Wales

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.