CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

17 seatFully Accessible Minibus Light (Non D1)

2.2

Description of the goods or services required

Tender Specification: Supply of 17-Seat Fully Accessible Light Minibus

1. Overview

We are seeking tenders for the supply and delivery of one (1) brand-new, fully accessible 17-seat light minibus. The vehicle will be used for community transport purposes and must meet high standards of accessibility, safety, and passenger comfort.

This tender will be live for one (1) week only, and delivery timescales will be a key factor in the award decision. Delivery to site must be within a maximum of 12 weeks from order confirmation, with preference given to suppliers who can deliver sooner.

2. Base Vehicle Requirements

Manufacturer: Base vehicle must be manufactured by Peugeot, Citroën, or Fiat

Seating Capacity: Minimum of 17 seats total – 1 driver seat + 16 passenger seats

Drive: Preferably front-wheel drive

Transmission:

Manual transmission is preferred

Automatic transmission will be considered if it enables significantly earlier delivery

Fuel Type: Diesel only

3. Accessibility Requirements

Wheelchair Accessibility:

Internal passenger lift – Braun or equivalent, minimum 350kg lifting capacity

Room to safely accommodate 1 wheelchair user

At least 6 removable passenger seats to allow flexible layout

Full tracking system to suit removable seats and wheelchair position

One full set of ISO 10542-compliant wheelchair tie-downs and occupant restraints

Entry Assistance Features:

Automatic side step

Yellow grab handles at all passenger access points to support older and less mobile passengers

4. Interior Features and Passenger Comfort

Cabin:

Driver cab air conditioning

Radio/audio system

Driver seat with armrest

Passenger Compartment:

Rear compartment heating

Durable, non-slip flooring

Adequate lighting for safe boarding and nighttime use

Seating Material:

All seats must have durable, fire-retardant upholstery

Seating must be anti-bacterial, wipe-clean, and stain-resistant

Compliant with Schedule 6 of the Road Vehicles (Construction and Use) Regulations 1986 or equivalent

Cushioned seats and backrests for passenger comfort

Colour is not important – standard manufacturer options are acceptable

5. Safety, Compliance, and Road Readiness

The minibus must be supplied fully road legal and ready to use, including:

Individual Vehicle Approval (IVA) or EC Whole Vehicle Type Approval (ECWVTA)

First registration and issue of V5C document

12 months’ road tax (Vehicle Excise Duty)

Vehicle must meet all relevant standards including:

PAS 2012:2015 for accessible minibuses

M1/M2 category compliance

Supplied with:

Full warranty documentation (base vehicle and conversion)

First aid kit, fire extinguisher, warning triangle

Conversion certification and any type approval evidence

6. Delivery & Handover

Delivery Address:

Dolen Teifi Community Transport, The Old Post Office, Llandysul, SA44 4QJ

Delivery Timescale: Within 8–12 weeks maximum from order confirmation

Earlier delivery will be prioritised in evaluation

Supplier must provide:

Full handover and familiarisation session on delivery

After-sales servicing guidance and contact details

7. Tender Submission Requirements

Interested suppliers must submit the following:

Complete technical specification of proposed minibus

Photographs or renderings (if available)

Full pricing including VAT and delivery to SA44 4QJ

Confirmation of guaranteed delivery timeframe

Warranty details for both base vehicle and conversion

Evidence of type approval, road tax and registration compliance

8. Evaluation Criteria

Delivery timescale to site (50%)

Compliance with vehicle specification (30%)

Value for money (20%)

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=153310.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

Conditions for Participation

To be eligible for consideration, all bidders must meet the following minimum standards:

Legal and Regulatory Compliance

The supplier must be a legally registered company or sole trader authorised to operate in the UK or EU.

The supplier must not be subject to any legal or regulatory exclusion grounds under the Public Contracts Regulations 2015.

The vehicle and conversion must comply with relevant UK road and vehicle safety legislation, including ECWVTA or IVA certification.

Experience and Capability

The supplier must have demonstrable experience in supplying and/or converting accessible minibuses within the past 3 years.

At least two references or examples of previous relevant contracts must be provided upon request.

Insurance

The supplier must hold valid and sufficient Public Liability Insurance (minimum £1 million), Product Liability Insurance, and Employer’s Liability Insurance (if applicable). Evidence may be requested prior to contract award.

Warranty and Aftercare Commitment

The supplier must offer a minimum 12-month warranty on both the base vehicle and conversion elements.

The supplier must confirm access to after-sales service or technical support arrangements (either directly or via approved third parties).

Financial Standing

The bidder must be financially stable and able to demonstrate capacity to deliver the contract. We reserve the right to request recent financial statements or other assurance if deemed necessary.

Delivery Commitment

The supplier must be able to commit to delivery of the vehicle within a maximum of 12 weeks from receipt of order. Bidders unable to meet this timeframe will not be considered.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:153310)

5.2

Additional Documentation

5.3

Publication date of this notice