CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Provision of Planning Consultancy Services to the Cwm Ivor Penyrheol Solar Farm Project

2.2

Description of the goods or services required

CCBC’s project opportunity is to develop a ground mounted solar farm of up to ~20 MW capacity, the largest of its kind in local authority ownership in Wales.

A grid connection offer has been secured which provides for 15,306 kVA export on to Western Power Distribution’s network at 33kV. A provisional grid connection date has been agreed with Western Power Distribution (WPD) for Summer 2022 when WPD’s upgrade works at Upper Boat substation are due to have been completed.

CCBC are seeking to appoint a planning consultant who can provide support to the project’s development.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=112821.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The Planning Consultant shall undertake the following:

Submit a screening opinion request to the Welsh Government’s Planning Inspectorate.

Prepare a Planning Statement, ensuring that all relevant planning policies are addressed.

Prepare a Design and Access Statement.

Ensure that the Pre-Application Consultation meets the Planning Inspectorate’s statutory requirements, preparation of the Pre-Application Consultation (PAC) report and attendance at a Pre-Application Public Consultation event (see below for more information).

Co-ordinate specialist reports including (in conjunction with the client) determining the boundary for development, construction area and coordinated mitigation measures.

Project manage and co-ordinate all matters outlined in the planning statement including delivery of supplementary consultant’s reports.

Prepare and submit the Development of National Significance (DNS) notification and planning application, including all necessary forms and submission documents, liaison and project management time (including provision of a hard copy of the planning application to the Welsh Government Planning Inspectorate and Local Planning Authority on the same day as an electronic submission)

Ensure that the Planning documentation is formatted as per the Planning Inspectorate’s Developments of National Significance Procedural Guidance.

Manage the project post submission, including liaison with other consultants, review and management of responses to consultation and negotiation with the Planning Inspectorate and/or consultees.

Provide advice on the scope and extent of any further licenses and permits required before work can commence.

Attend up to four (4) face to face meetings (to be allowed for in the scope, although may be held online if more appropriate) and attendance and presentation at planning hearings/public enquiry, if required.

Ensure compliance with any statutory timescales or requirements on behalf of the Council in relation to the planning submission.

Work with the Council’s internal Drainage Team to consider the implications of the Sustainable Drainage Approval, which shall be considered at the outset of development concept, and developed in conjunction with the planning consent and design layout.

The Consultant shall deliver or sub-contract the requirement to obtain sustainable drainage approval. The scope shall include for the submission of a Sustainable Drainage Approval Body pre-application consultation ensuring the development meets the objectives of the ‘Statutory Standards for Sustainable Drainage Systems – designing, constructing and maintaining surface water drainage systems’.

Work with the Council’s Design and Graphics team to prepare any documentation or presentations required to support consultation, which may also be required in the Welsh Language.

3 Conditions for Participation

3.1

Minimum standards and qualification required

- Tenderers must submit up to date copies of the following insurance documents:

Employers Liability Insurance (Minimum Cover £5,000,000.00)

Public Liability Insurance (Minimum Cover £5,000,000.00)

Professional Indemnity Insurance (Minimum Cover £5,000,000.00)

- Tenderers must submit a statement setting out what actions your organisation will commit to undertake to meet the Well Being Goals within the Well Being of Future Generations Act if you are awarded the contract for this service.

- Tenders must sign the Declaration section on the Proactis e-tender portal confirming that they have read and understood the content of this Schedule and Tender Documents.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The authority has also advertised a tender opportunity relating to The Provision of Technical Consultancy in relation to the same project.

(WA Ref:112821)

5.2

Additional Documentation

5.3

Publication date of this notice