CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

The Provision of Hardware & Software Support for Generators & Uninterruptible Power Supply

2.2

Description of the goods or services required

Caerphilly County Borough Council has 300+ locations throughout the borough. At three of these locations (which are deemed critical) there are generators linked to uninterruptible power systems (of varying sizes). The Authority is seeking quotations from Contractors to provide hardware, and software support and maintenance on its generators and uninterruptible power systems, initially this will be limited to those listed in the tender documents. Caerphilly CBC reserves the right to amend this list as necessary during the term of the contract, this may result in an increase or decrease of the inventory; charges for such changes will be discussed at the appropriate time. Contractors shall ensure that they have access to appropriate parts and software to fulfil this contract.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=116624.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract shall be for an initial term of two (2) years, with the option to extend for an additional two (2) years, renewable annually.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Tenderers are required to submit the following:

- Evidence such as certificates, that your operatives have received the relevant training required to work on generators and uninterruptible power systems of the type utilised by the authority.

- A clearly evidenced and defined escalation procedure for your organisation, and appropriate manufacturers within your tender bid.

- A method statement and risk analysis for the works to be performed as part of this arrangement and in line with the information supplied?

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering

system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This

takes you to Enter Organisation Details. Or you may be redirected straight to your account home page,

depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all

applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes

(CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User

ID). You now need to create your unique password. Please ensure that you make a note of this along with

the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click

on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant

button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the

"Show Me Arrow" of the relevant contract again and this will take you into the create a response section of

the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page

as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest

to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the

Proactis Plaza System as stated above and then completing the online e-tender submission.

(WA Ref:116624)

5.2

Additional Documentation

5.3

Publication date of this notice