CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Provision of Pupil Attitudes and Wellbeing System

2.2

Description of the goods or services required

Denbighshire County Council require a system for schools that can be used with pupils age 4-16 that can help them identify individual pupil’s attitudes to themselves and their school, as well as their wellbeing. The tool will be used by the schools to gain insight into pupil’s attitudes that could be hindering achievement; and can detect possible barriers to learning, including issues around confidence, resilience, motivation, concentration, disaffection and alienation. We would expect schools to be able to use the results of the surveys to draw down a variety of reports at individual, class, cohort and whole school level; this will help the school to identify individuals or groups of pupils that may require additional support.

This project requires an off the shelf GDPR compliant system (not an opportunity for developing a new tool) which provides a fully bilingual (Welsh/English) online self-evaluation survey that will be hosted on a secure platform. This will be accessed by all schools in the county, which can be used with each learner at least once a year (min. autumn term) to track their attitudes to self and school and their well-being. The system must allow schools to download reports about the learners which they can then use alongside their own knowledge to identify pupils that may require additional support. Optional repeat surveys can be done to track the progress of the pupils following intervention. Training will be provided by the supplier on how to use the system and how the reports can be best used. The supplier will also provide ongoing support to schools and the local authority.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Instructions

1. Log in to PROACTIS at https://supplierlive.proactisp2p.com

2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3

3. Click the “Sign Up” button at the bottom of the window

4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User

Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email

address.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable

details.

8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.

9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)

10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)

11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.

12. In the Finish screen please enter a new password and note all your Login details for future reference.

13. Now click “Complete Registration” and you will enter the Supplier Network page.

14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may

be several opportunities that appear on this screen, please ensure that you select the correct one.

16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the

“Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held

here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents

to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to

complete your submission in the Guidance for Bidders document.

17. You can now either create your response”, or “Decline” this opportunity

(WA Ref:111841)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Details of Community Benefits can be found in the procurement documentation.

5.2

Additional Documentation

5.3

Publication date of this notice