CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Implementation of Corporate Communication Platform and M365

2.2

Description of the goods or services required

We are seeking to issue a Contract for Implementation of Corporate Communication Platform and M365 to support Tai Tarian’s Technology & Innovation team in the delivery of its departmental objectives.

At Tai Tarian we want to make an urgent appointment of a preferred partner to provide corporate Digital Leadership and expertise and so enable a smooth shift to hybrid / remote working across the organisation. Our organisation has been working remotely since March 2020 and has adapted well to the enforced remote environment. However, we are alert to the fact that our workforce digital skills are not well developed and our disciplines and expectations about data management also need urgent improvement.

The Technology & Innovation team is already progressing rapidly with the technical roll out of M365, but under the circumstances it will be a challenge to achieve positive engagement or full user adoption. At the same time, we aim to implement an organisation wide platform to enhance engagement and communication, and need guidance about the selection of the right product to integrate with M365 – whether that be Yammer, Slack or Workplace, followed by visible leadership of the implementation.

The selected specialist organisation will report directly to an Executive Director within our overall “Future of Work” improvement plan, alongside the Head of Technology & Innovation who will naturally drive the technology implementation and the Head of Organisation Development who is facilitating several areas of change relating to remote working.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=109465.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The Contract shall be awarded for an initial 6 months (phase 1) commencing from May 2021.

The Contract may be extended up to a further 12 months (phase 2) if agreed by both parties.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

924

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(WA Ref:109465)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Tai Tarian is committed to contributing to the social, economic and environmental well-being of the wider community. Consequently Community Benefits clauses will be a mandatory contract clause. Therefore, as a minimum requirement, Tenderers will have to agree that community benefits will become part of the contract, if a Tenderer does not agree to this, then the Tenderer will be rejected.

This means, as part of their tender response, Tenderers are asked to set out how they will deliver ‘community benefits’ through the contract by completing the ‘Menu of Options’ which will form their Community Benefits Plan, attached as Appendix 2.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice