CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Online Engagement Platform

2.2

Description of the goods or services required

The NHS Wales Shared Services Partnership, hosted by Velindre NHS Trust are acting on behalf of Cardiff and Vale University Local Health Board who are seeking to award a contract for the provision of an online engagement platform for the RPB.

The Regional Partnership Board (RPB) is made up of Cardiff Council, Vale of Glamorgan Council, Cardiff & Vale University Health Board, Welsh Ambulance Services NHS Trust, third & Independent sectors and carer representatives. Our aim is to improve the health and well-being of the population and improve how health and care services are delivered by making sure people get the right support, at the right time, in the right place.

The RPB has undertaken a scoping exercise to evaluate their engagement activities and determine next steps. This recommended the RPB should establish a common, joined up approach (a framework) to engagement that will increase the range of voices heard across Cardiff and the Vale.

This Procurement is for access to an online engagement platform to enable the whole RPB to undertake and record engagement with children, young people and adults across Cardiff and Vale of Glamorgan. This platform will need to enable us to hold both open and closed engagements with registered members and enable us to contact them in a GDPR compliant way. It will need to guarantee to protect people’s details and not share them with third parties without full permission. It must allow us to feedback to participants who wish to hear the outcome of our engagements.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=119476

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contract term will be from award for a three year period

3 Conditions for Participation

3.1

Minimum standards and qualification required

As per tender documents

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CAV-ITT-PROJECT49798

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please note additional information on this procurement:

1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract.

2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.

3. The Contracting Authority will not accept completed ITT's after the stated closing date.

4. All documents to be priced (where applicable) in sterling and all payments made in sterling.

5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.

6. Bidders wishing to participate should visit the Bravo e-tenderwales portal and access the ITT under itt_93644.

7. Bidders should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of Cardiff and Vale ULHB

(WA Ref:119476)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice