Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
UK
Telephone: +44 3000654353
E-mail: karl.pugh@naturalresourceswales.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://naturalresourceswales.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0110
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Nematode Application to Clearfell Sites 2017-2021
Reference number: itt_62178
II.1.2) Main CPV code
77231200
II.1.3) Type of contract
Services
II.1.4) Short description
This contract is for the application of nematode solution to stumps on restock coupes in Wales, prior to restocking. In order to reduce the use of chemical pesticides, Natural Resources Wales uses beneficial nematodes in the defence against Large Pine Weevil damage to young trees. The microscopic nematodes are applied to stumps to infect the Hylobius abietis larvae, reducing the emergent adult population and minimising fatal damage to planted trees. This application must take place during June, July and August in order to infect the larvae, before they pupate and emerge as adults. We intend to award a contract to apply nematodes to a minimum of 150 ha and a maximum of 450 ha per annum.
Nematode application programme is offered in 1 lot, covering sites across the Principality, with the bulk of the programme in Tywi Forest, Hafren Forest, Ceri Forest, Clocaenog Forest and Alwen Forest.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77231200
77230000
77231000
77200000
77000000
33698100
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Coupes across Wales but primarily in Mid and North Wales.
II.2.4) Description of the procurement
This contract is for the application of nematode solution to stumps on restock coupes in Wales, prior to restocking.
In order to reduce the use of chemical pesticides, NRW uses beneficial nematodes in the defence against Large Pine Weevil damage to young trees. The microscopic nematodes are applied to stumps to infect the Hylobius abietis larvae, reducing the emergent adult population and minimising fatal damage to planted trees. This application must take place during June, July and August in order to infect the larvae, before they pupate and emerge as adults. No application will take place outwith these months unless prior agreement of NRW.
We intend to award a contract to apply nematodes to a minimum of 150 ha and a maximum of 450 ha per annum.
Nematode application programme is offered in 1 lot, covering sites across the Principality, with the bulk of the programme in Tywi Forest, Hafren Forest, Ceri Forest, Clocaenog Forest and Alwen Forest.
- The contractor will supply a forwarder compliant with FISA 503, fuel and an FMOC qualified operator. NRW to supply the rig and spray equipment however contractor will be responsible for maintenance and repair if necessary. The contractor will also supply site security for machine if required.
- NRW will purchase the nematodes. However the contractor must organise delivery and storage as guidance specifies.
- The contractor will organise and manage a team of 4 operators to apply nematodes to every visible stump within the agreed area to be treated.
- The contractor will be responsible for the managing and supply of water to each site and will need to have the relevant equipment i.e. Water tank/storage, pump, water extraction licence etc. (if needed).
- The contractor will be responsible for checking the suitability of each site to perform operations, and the pre-larval and post spraying assessment of each site.
- The contractor will be designated site manager for the operation and will make day-to-day decisions to ensure that operations follow all procedures specified by Wales Silvicultural Operations (WSO).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
26/06/2017
End:
30/09/2021
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the tender documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
- Accelerated procedure
Justification:
To be effective the application of the nematode solution must take during June, July and August to infect the Hylobius abietis larvae, reducing the emergent adult population and minimising fatal damage to planted trees. NRW have only just learned that funding has been made available to deliver this programme over the contract period so were unable to determine contract requirements beforehand. We are using the accelerated procedure to make as much use as possible of the June application window.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/06/2017
Local time: 13:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
04/08/2017
IV.2.7) Conditions for opening of tenders
Date:
05/06/2017
Local time: 13:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
INSTRUCTIONS FOR SUBMITTING AN EXPRESSION OF INTEREST / COMPLETING THE ITT.
i) Suppliers should register on the eTendering portal https://etenderwales.bravosolution.co.uk
ii) Once registered, suppliers must express their interest as follows
a) login to the eTendering portal
b) select ITT'
c) select 'ITTs Open To All Suppliers'
d) access the listing relating to the contract ITT: itt_62178 - Nematode Application to Clearfell Sites 2017-2021 and view details
e) click on 'Express Interest' button in the 'Actions' box on the left hand side of the page
iii) Once you have expressed interest, the ITT will move to 'My ITTs', where you can download and where you can construct your reply as instructed. You must then publish your reply using the publish button.
iv) For any support in submitting your expression of interest, please contact the eTendering helpdesk on 0800 3684852 or at
help@bravosolution.co.uk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=66584
(WA Ref:66584)
VI.4) Procedures for review
VI.4.1) Review body
Natural Resources Wales
Ty Cambria House, 29 Newport Road
Cardiff
CF24 0TP
UK
Telephone: +44 3000654353
Internet address(es)
URL: http://naturalresourceswales.gov.uk
VI.5) Date of dispatch of this notice
17/05/2017