Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
Telephone: +44 2920905416
E-mail: sarah.muir@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.1) Name and addresses
Cwm Taf Morgannwg University Health Board
MerthyrTydfil
UK
E-mail: esther.price2@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Swansea Bay University Health Board
Port Talbot
UK
E-mail: keir.warner@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Betsi Cadwaladr University Health Board
St Asaph
UK
E-mail: simon.whitehead@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Cardiff and Vale University Health Board
Cardiff
UK
E-mail: claire.salisbury@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
I.1) Name and addresses
Hywel Dda University Health Board
Glangwill Hospital, Dolgwili Road
Carmarthen
SA31 2AF
UK
Telephone: +44 1267229774
E-mail: NWSSP.HywelDda.Procurement@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA79805
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Emergency Department Well-Being & Home Safe Service
Reference number: PRO-OJEULT-45740
II.1.2) Main CPV code
85312400
II.1.3) Type of contract
Services
II.1.4) Short description
Presentation at an Emergency Department often represents a person’s initial experience within a hospital system and thus a unique opportunity to establish a positive first impression. These visits frequently occur during times of stress and uncertainty for a patient and their family, and the Emergency Department care environment is one that faces a myriad of challenges. In order to respond to these challenges, the Welsh Government, in collaboration with the National Collaborative Commissioning Unit and NHS Wales Health Boards and Trusts, are seeking to establish an Emergency Department Well-being & Home Safe Service.
The contract will commence on the 1st April 2021. The duration of the contract will be for 12 months with the option to extend for a further 12 months subject to the confirmation of funding.
II.1.5) Estimated total value
Value excluding VAT:
3 300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - South East Wales
II.2.2) Additional CPV code(s)
85312400
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
University Hospital Wales (Cardiff & Vale University Health Board)
Princess of Wales Hospital, Prince Charles Hospital, & Royal Glamorgan Hospital (Cwm Taf Morgannwg University Health Board)
II.2.4) Description of the procurement
Provision of Emergency Department Well-Being & Home Safe Service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option from 1st April 2022- 31st March 2023 subject to the approval of funds.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - South West Wales
II.2.2) Additional CPV code(s)
85312400
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Morriston Hospital (Swansea Bay University HB)
Bronglais General Hospital (Hywel Dda University HB)
Glangwili General Hospital (Hywel Dda University HB)
Withybush Hospital (Hywel Dda University HB)
II.2.4) Description of the procurement
Provision of Emergency Department Well-Being & Home Safe Service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option between 1st April 2022- 31st March 2023 subject to the approval of funds.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 - North Wales
II.2.2) Additional CPV code(s)
85312400
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Glan Clwyd Hospital(Betsi Cadwaladr UHB)
Wrexham Maelor Hospital(Betsi Cadwaladr UHB)
Ysbyty Gwynedd(Betsi Cadwaladr UHB)
II.2.4) Description of the procurement
Provision of Emergency Department Well-Being & Home Safe Service.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2021
End:
31/03/2022
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option between 1st April 2022 - 31st March 2023 subject to the approval of funding.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 054-129773
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/12/2020
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
09/12/2020
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Services to which this Notice relates fall within the Regulation 74, section 7, chapter 3, part 2 of the Public Contracts Regulations 2015 (Regulations). Although the contracting authority may voluntarily adopt certain provisions in the Regulations neither the employment of any particular terminology nor any other indication shall be taken to mean that the contracting authority intends to hold itself bound by any of the Regulations save those applicable to services falling within Regulation 74. Bidders should note that they will be required to enter in to terms and conditions of contract asset out in the tender documents and that save for matters of clarification or consistency the contracting authority will not negotiate the terms.
Velindre University NHS Trust will award the contracting entity as hosts of NHS Wales Shared Services – Procurement Services.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
The contracting authority reserves the right to establish the Contract in whole or in part.
The contracting authority reserves the right to annul the tendering process and not establish the Contract. All documents to be priced in GBP and all payments made in GBP.
To complete your formal proposal, in this notice, please access the ITT via the Bravo ETender Wales portal where you will find a full suite of tender documentation, reference-ITT_84381– Emergency Department Well-Being & Home Safe Service as per the instructions below.
1. Register your company on the eSourcing portal (this is only required once)
—Browse to the eSourcing portal: https://etenderwales.bravosolution.co.uk and click the link to register
—Accept the terms and conditions and click "continue"
—Enter your correct business and user details —Note the user name you chose and click "save" when complete —You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
—Log in to the portal with the username/password—Click the "ITT open to all suppliers" link.
—Click on the relevant ITT to access the content. —Click the "express interest" button at the top of the page.
—this will move the ITT into your" my ITTs "page. (This is a secure area reserved for your projects only)
—You can now access any attachments by clicking "buyer attachments" in the "ITT details" box.
3. Responding to the tender
—Click "my response" under "ITT details", you can choose to "create response" or to "decline to respond" (please give a reason if declining)
—You can now use the "messages" function to communicate with the buyer and seek any clarification
—Note the deadline for completion, then follow the on screen instructions to complete the ITT
—There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "submit response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering Helpdesk on 08003684852.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=105570
(WA Ref:105570)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
12/11/2020