Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hywel Dda University Health Board
Ty Gorwel, Building 14, St David’s Park, Job's Well Road
Carmarthen
SA31 3BB
UK
Contact person: Lewis Wells
E-mail: Lewis.Wells2@wales.nhs.uk
NUTS: UKL1
Internet address(es)
Main address: www.nwssp.wales.nhs.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA79805
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/home.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/home.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HDD-OJEU-48802 The Provision of Funeral Services and Contingency Body Storage Facilities
Reference number: HDD-OJEU-48802
II.1.2) Main CPV code
98370000
II.1.3) Type of contract
Services
II.1.4) Short description
Hywel Dda University Health board has a tender requirement for the provision of funeral services and contingency body storage facilities across all sites.
Hywel Dda University Health Board are required to provide funerals for those patients who die whilst in their care and the deceased or the relatives of the deceased are not able to meet the cost of the funeral either from the deceased’s estate or from their own resources.
In addition, HDUHB are looking to secure improved business continuity provision in terms of body storage capacity.
As such HDUHB are looking to provide either one or more Funeral Directors to provide this service to HDUHB in line with the requirements outlined below.
Subsection A relates to Mortuary Services:
Cremation Services
Funeral Services
Deceased Body Transportation Services
Subsection B relates to the Body Storage Facilities Service.
HDUHB are offering to the market this tender for an initial period of 3 years commencing 01/02/2022 with an option to extend the service by two years for a maximum of 5 years from commencement.
Owing to the geographical and location issues of hospitals and patients of the HDUHB estate it has been decided to issue this tender in a four-lot basis.
Lot 1 will consist of the following hospital: Carmarthenshire West
Glangwili Hospital Carmarthen (SA31 2AF)
Llandovery Hospital (SA20 0LA)
Lot 2 will include the following hospital: Carmarthenshire East
Prince Philip Hospital Llanelli (SA14 8QF)
Amman Valley Hospital (SA18 2BQ)
Lot 3 will include the following hospital: Ceredigion
Bronglais Hospital (SY23 1ER)
Tregaron Hospital (SY25 6JP)
Lot 4 will include the following hospital: Pembrokeshire
Withybush Hospital (SA61 2PZ)
South Pembrokeshire Hospital (SA72 6SY)
The contract will be awarded for a term of 3 years from circa 1st February 2022 (Option to extend by a further two year by mutual consent).
II.1.5) Estimated total value
Value excluding VAT:
240 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Funeral Services and Contingency Body Storage Facilities
II.2.2) Additional CPV code(s)
98370000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Hywel Dda University Health Board has a tender requirement for the Provision of Funeral Services and Contingency Body Storage Facilities for Hywel Dda University Health Board.
The ITT will be conducted via an Invitatation to Tender (ITT) via Bravo eTenderWales, using the open procedure, inviting bids from
suppliers, to include local suppliers and Welsh SMEs.
The ITT will provide prospective tenderers with more detail of the Health Board’s requirements and will incorporate, amongst other
information:
1. Health Board’s requirements
2. Specification
3. Request for commercial proposals
4. The award criteria will cover Overall Value for Money
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
24 months
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Provision of Funeral Services and Contingency Body Storage Facilities
II.2.2) Additional CPV code(s)
98371000
II.2.3) Place of performance
NUTS code:
UKL1
II.2.4) Description of the procurement
Hywel Dda University Health Board has a tender requirement for the Provision of Funeral Services and Contingency Body Storage Facilities for Hywel Dda University Health Board.
The ITT will be conducted via an Invitatation to Tender (ITT) via Bravo eTenderWales, using the open procedure, inviting bids from
suppliers, to include local suppliers and Welsh SMEs.
The ITT will provide prospective tenderers with more detail of the Health Board’s requirements and will incorporate, amongst other
information:
1. Health Board’s requirements
2. Specification
3. Request for commercial proposals
4. The award criteria will cover Overall Value for Money
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
24
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/01/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
13/01/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2 Year extension.
VI.2) Information about electronic workflows
Electronic ordering will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=116154
(WA Ref:116154)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
24/11/2021