CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Re-Run Tender For Contract for Provision of equipment for IoT ‘Alpha Phase’ Project

2.2

Description of the goods or services required

In collaboration with our City Deal partners (Neath Port Talbot County Borough Council, Pembrokeshire County Council, Carmarthenshire County Council) Swansea Council, as the Lead Authority, has been awarded funding to build and test the implementation of sensors in rural litter bins and communal domestic waste bins to reduce complaints and improve operational efficiency through undertaking an Alpha Project.

The Alpha phase will test:

• Improved customer satisfaction and user journeys

• Implementing sensors in bins which give real-time information, so bins always have capacity for the user, especially in rural areas.

• Ensuring bins are not overflowing with litter left around the bin

• Reducing the need for the user to contact the Council or complain

• Hypotheses and insights in the following ways:

• Comparing ‘before and after’ data and analytics

• Measuring customer requests for service and complaints

Undertaking user-centred research

As part of this project we intend to install sensors in bins of several sizes and different designs across the 4 Council areas. The majority of sensors will be installed in public litter bins, but we are also intending to install sensors in communal bins (like for a block of flats), and “igloo” bins which are communal recycling bins used for collecting glass.

Therefore, we recognise it may be best to use different devices for different bins. We reserve the right to select more than one supplier in this instance.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=118859

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Numbers are indicative only and subject to change slightly however this change will not exceed a total cost of £48,000.

Lot 1 – Sensors for Litter Bins

Lot 2 – Sensors for Communal Waste Bins

Lot 3 – Sensors for ‘igloo’ recycle bins

3 Conditions for Participation

3.1

Minimum standards and qualification required

Please see tender paperwork

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCS/21/375

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

(WA Ref:118859)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice