Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
E-mail: Buyline@cardiff.ac.uk
NUTS: UKL
Internet address(es)
Main address: www.cardiff.ac.uk/purch/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
I.1) Name and addresses
Swansea University
Procurement - Finance, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Telephone: +44 1792295890
E-mail: procurement@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: www.swansea.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.1) Name and addresses
Aberystwyth University
c/o Finance Office, Student Welcome Centre, Penglais Campus
Aberystwyth
SY23 3FB
UK
Telephone: +44 1970628611
E-mail: tenstaff@aber.ac.uk
Fax: +44 1970621753
NUTS: UKL1
Internet address(es)
Main address: www.aber.ac.uk/
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009
I.1) Name and addresses
Prifysgol Bangor / Bangor University
Finance Office, Cae Derwen, College Road
Bangor
LL57 2DG
UK
Telephone: +44 1248382057
E-mail: procurement@bangor.ac.uk
NUTS: UKL12
Internet address(es)
Main address: http://www.bangor.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0340
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supercomputing Wales Equipment and Services
Reference number: SPEC535
II.1.2) Main CPV code
30211100
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender is split into three lots. The first two involve the replacement of the existing supercomputer services situated at both Cardiff University (Lot 1) and Swansea University (Lot 2). The third lot (Lot 3) is a High Performance Data Analytics system.
Further information is contained in the SQ document and the ITT.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
14 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Cardiff Supercomputer Solution
II.2.2) Additional CPV code(s)
30211100
II.2.3) Place of performance
NUTS code:
UKL22
Main site or place of performance:
Cardiff
II.2.4) Description of the procurement
Lot 1 Cardiff Supercomputer:
Lot 1 is to replace the existing supercomputing services (hardware and software) at Cardiff University for both HPC Wales 1 Ltd and Cardiff University's centralised system (Raven). This includes the cluster management and user access interfaces, the compute node partition (with a sub set of novel architecture and enhanced memory nodes), file systems & associated high performance storage, and relevant software environment. There is also a requirement to migrate a live user community onto this replacement service. Full details are presented in the ITT.
II.2.5) Award criteria
Quality criterion: Community Benefits
/ Weighting: 25
Quality criterion: System Flexibility
/ Weighting: 20
Cost criterion: Cost
/ Weighting: 55
II.2.11) Information about options
Options:
Yes
Description of options:
Phase 1 Equipment and Services will represent the initial call off contracts under this Framework agreement. It is envisaged that subject to funding/income generation there will be the opportunity for further call off contracts under this Framework agreement under Phase 2. Phase 2 will also be subject to appropriate benchmarking in terms of market value prior to any potential call off contracts.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Welsh European Funding Office case number 80900 for East Wales, case number 80898 for West Wales and the Valleys
Lot No: 2
II.2.1) Title
Swansea Supercomputer Solution
II.2.2) Additional CPV code(s)
30211100
II.2.3) Place of performance
NUTS code:
UKL18
II.2.4) Description of the procurement
Lot 2 Swansea Supercomputer Service:
Lot2 is to replace the existing supercomputing service (hardware and software) at Swansea University's Supercomputing Wales hub. This includes the cluster management and user access interfaces, the compute node partition (with a sub set of novel architecture and enhanced memory nodes), file systems & associated high performance storage, and relevant software environment. There is also a requirement to migrate a live user community onto this replacement service. Full details are presented in the ITT.
II.2.5) Award criteria
Quality criterion: Community Benefits
/ Weighting: 25
Quality criterion: System Flexibility
/ Weighting: 20
Cost criterion: Cost
/ Weighting: 55
II.2.11) Information about options
Options:
Yes
Description of options:
Phase 1 Equipment and Services will represent the initial call off contracts under this Framework agreement. It is envisaged that subject to funding/income generation there will be the opportunity for further call off contracts under this Framework agreement under Phase 2. Phase 2 will also be subject to appropriate benchmarking in terms of market value prior to any potential call off contracts..
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Welsh European Funding Office case number 80900 for East Wales, case number 80898 for West Wales and the Valleys
Lot No: 3
II.2.1) Title
High Peformance Data Analytics
II.2.2) Additional CPV code(s)
30211100
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Lot 3 High Performance Data Analytics
This Lot is to support the emerging "Big Data" research drivers based on a developmental service, although it will have production component. The aim is to provide a dedicated platform that will require the provision of software for managing and controlling a local cloud solution, virtualisation, scheduling and running containers across a shared environment, workload management capable of provisioning machines, and support for various open-source analytics style databases. In addition there is a requirement for a flexible storage system to support diverse workloads, filewalls and encryption applicable for medically related research and a full software environment for the development of analytics tools and workflows. Full details are provided in the ITT.
II.2.5) Award criteria
Quality criterion: Community Benefits
/ Weighting: 25
Quality criterion: System Flexibility
/ Weighting: 20
Cost criterion: Cost
/ Weighting: 55
II.2.11) Information about options
Options:
Yes
Description of options:
Phase 1 Equipment and Services will represent the initial call off contracts under this Framework agreement. It is envisaged that subject to funding/income generation there will be the opportunity for further call off contracts under this Framework agreement under Phase 2. Phase 2 will also be subject to appropriate benchmarking in terms of market value prior to any potential call off contracts.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Yes
Identification of the project:
Welsh European Funding Office case number 80900 for East Wales, case number 80898 for West Wales and the Valleys
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 103-205214
Section V: Award of contract
Lot No: 1
Title: Cardiff Supercomputer Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/03/2018
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Atos IT Services UK Ltd
4 Triton Square, Regents Place
London
NW1 3HG
UK
Telephone: +44 2078304259
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 3 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Swansea Supercomputer Solution
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/03/2018
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Atos IT Services UK Ltd
4 Triton Square, Regents Place
London
NW1 3HG
UK
Telephone: +44 2078304259
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 300 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: High Peformance Data Analytics
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/03/2018
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Atos IT Services UK Ltd
4 Triton Square, Regents Place
London
NW1 3HG
UK
Telephone: +44 2078304259
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
All tender costs and liabilities incurred by Bidders shall be the sole responsibility of Bidders.
The University reserves the right to award the framework in whole or part.
The University reserves the right to annul the tendering process and not award any Lot.
All documents to be priced in GBP and all payments made in GBP
All documents to be priced in GBP excluding VAT.
(WA Ref:79988)
VI.4) Procedures for review
VI.4.1) Review body
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
UK
Telephone: +44 2920879648
Internet address(es)
URL: www.cardiff.ac.uk/purch/
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Cardiff University will incorporate a standstill period at the point information on the award of the contract is communicated to bidders. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to clarify or query the award decision before the contract is entered into. The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5) Date of dispatch of this notice
03/04/2018