Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Cyngor Gwynedd Council
Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Caernarfon
LL55 1SH
UK
Telephone: +44 1286679213
E-mail: procurement@gwynedd.llyw.cymru
NUTS: UKL12
Internet address(es)
Main address: www.gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Food Distribution and Supply
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Food Distribution and Supply to Gwynedd Council, Isle of Anglesey County Council and Byw’n Iach Cyf
II.1.2) Main CPV code
15000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
This tender is to establish a framework for the supply and distribution of food to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
Contract Overview
1. In total these contracts will require the supply and delivery of food products to approximately 120 sites across Gwynedd and Anglesey for a period of 3 years (with the possibility of a one-year extension) with an estimated annual value of 2,300,000 GBP.
2. These contracts will be split into 6 main categories:- Grocery Provision, Frozen Foods, Frozen Meat, Fruit and Vegetables, Bread, and Milk. The bread, milk and frozen meat lots will then be split into 6 geographical areas with the remaining categories split into 4.
3. Suppliers will be expected to comply with UK food safety and quality standards and look to establish a sustainable supply chain.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
9 200 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Grocery and Provisions
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of grocery products to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Frozen Foods
II.2.2) Additional CPV code(s)
15000000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of frozen food to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Fresh Fruit and Vegetables
II.2.2) Additional CPV code(s)
15000000
03220000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of Fresh Fruit and Vegetablesto Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Frozen Meat
II.2.2) Additional CPV code(s)
15000000
15110000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of Frozen Meat to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Fresh Bread
II.2.2) Additional CPV code(s)
15000000
15811100
15811000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of fresh bread to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Fresh Milk
II.2.2) Additional CPV code(s)
15000000
15511000
II.2.3) Place of performance
NUTS code:
UKL12
UKL11
II.2.4) Description of the procurement
This tender is to establish a framework for the supply and distribution of fresh milk to Gwynedd Schools, Residential Homes, Leisure Centres and Anglesey Residential Homes and Day Care Centres.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2019/S 221-541597
Section V: Award of contract
Lot No: 1
Title: Grocery and Provisions
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LTD
CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands
LLANELLI
SA146SX
UK
NUTS: UKL14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 210 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Frozen Foods
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
CASTELL HOWELL FOODS LTD
CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands
LLANELLI
SA146SX
UK
NUTS: UKL14
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Harlech Foodservice Ltd
Parc Bwyd
Llanystumdwy
LL520LJ
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 367 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Fresh Fruit and Vegetables
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
FFRWYTHAU DJ FRUIT CYF
FFRWYTHAU DJ FRUIT CYF, UNED 22 STAD DDIWYDIANNOL Stad Ddiwydiannol Penamser
PORTHMADOG
LL499NZ
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 800 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Frozen Meat
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Llechwedd Trading Ltd
Industrial Estate Road
Llangefni
LL777JA
UK
NUTS: UKL11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 145 380.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Fresh Bread
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cotteswold Dairy Ltd
Ffordd Maelgwyn, Tremarl Industrial Estate
Llandudno Junction
LL319PN
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 476 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Fresh Milk
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/04/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cotteswold Dairy Ltd
Ffordd Maelgwyn, Tremarl Industrial Estate
Llandudno Junction
LL319PN
UK
NUTS: UKL
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 580 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:101427)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts Of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
21/04/2020