Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Grŵp Cynefin
Ty Silyn, Y Sgwar, Penygroes
Caernarfon
LL54 6LY
UK
Contact person: Phil Williams
Telephone: +44 1954250517
E-mail: tenders@tppl.co.uk
NUTS: UKL
Internet address(es)
Main address: https://www.grwpcynefin.org/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA29780
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Development & Maintenance Consultancy Framework
II.1.2) Main CPV code
71000000
II.1.3) Type of contract
Services
II.1.4) Short description
Grŵp Cynefin tendered to create a multi-lot Development Consultants Framework (“Framework”) across their area of operation to a range of Service Providers. The Framework is intended for use across North Wales, as required by Grŵp Cynefin and other Contracting Authorities (primarily other registered providers of social housing) across this area. References to Grŵp Cynefin are to be considered to include other Contracting Authorities that may access the resultant Framework.
The definable groups of Contracting Authorities that may access this Framework are available from the following web locations:
https://gov.wales/registered-social-landlords
https://gov.wales/find-your-local-authority
Framework duration will be 4 years, with commencement anticipated for February 2023. Grŵp Cynefin estimated expenditure (with Service Providers, not the total estimate of build costs) across the multiple lots of the proposed Framework is circa 8,000,000GBP. A further 2,000,000GBP is anticipated under awards made by other Contracting Authorities.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
10 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Architect
II.2.2) Additional CPV code(s)
71240000
77211500
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Architectural Services, potentially to also include following activities:
-Landscape Architect
-TOPO Inspections
-Arboriculture
-Ecological, Biodiversity and Environmental
-Archology / Watching Brief
-Arboriculture
-Principal Designer (CDM)
-CDM Advisor
-Arboriculture
II.2.5) Award criteria
Quality criterion: Tender Questions
/ Weighting: 80
Cost criterion: Cost Submission
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Planning Consultant
II.2.2) Additional CPV code(s)
71410000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Planning consultants, may include language assessments, and guidance on building preservation.
II.2.5) Award criteria
Quality criterion: Tender Questions
/ Weighting: 80
Cost criterion: Cost Submission
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Civils and Structural Engineer
II.2.2) Additional CPV code(s)
71311000
71311100
71312000
71313000
71322100
71322500
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Engineer services, including:
- Transport Assessment
- Floods Engineer
- Civil Engineer
- Structural Engineer
II.2.5) Award criteria
Quality criterion: Tender Questions
/ Weighting: 80
Cost criterion: Cost Submission
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project Manager
II.2.2) Additional CPV code(s)
71324000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project Manager
II.2.5) Award criteria
Quality criterion: Tender Questions
/ Weighting: 80
Cost criterion: Cost Submission
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Mechanical and Electrical
II.2.2) Additional CPV code(s)
71334000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Mechanical and electrical design services, including but not limited to:
-Fire and security alarm systems
-Mains distribution systems
-Lighting design and controlled lighting, including LED
-Generator planning/design
-Electrical wiring design
-Mechanical and electrical design, with AutoCAD technical drawings
-Design and installation of heating, ventilation, gas and air conditioning systems and fire systems
-Photovoltaic (PV) panels
-Zero and/or low carbon systems, e.g. heat pumps
II.2.5) Award criteria
Quality criterion: Tender Questions
/ Weighting: 80
Cost criterion: Cost Submission
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Multidisciplinary / Super Lot
II.2.2) Additional CPV code(s)
71000000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
Activities required under this lot are to be the entire package of services covered by the other lots of this framework, primarily lots 1 – 5. This lot is expected to be accessed infrequently (probably no more than once annually, if at all) by Grŵp Cynefin and will be for high value/complex developments, most likely exceeding 10(GBP)million in build cost.
II.2.5) Award criteria
Quality criterion: Tender Questions
/ Weighting: 80
Cost criterion: Cost Submission
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Maintenance
II.2.2) Additional CPV code(s)
71242000
72224000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
It is envisaged that this lot will be used for project management and clerk of works services as required by the maintenance team for projects where the value of capital works is typically less than 250,000GBP ex VAT with some exceptions
Service providers should be able to cover the whole of Grŵp Cynefin’s operational area. The area to be covered spans the whole of North Wales and the North of Powys. Within Grŵp Cynefin’s operational area there are numerous rural locations where the services envisaged by this lot will be required. These rural areas include, but are not limited to, the Llŷn Peninsula and the South of Gwynedd.
The scope of services associated with contracts awarded under this lot will be confirmed during call-off processes but will be similar to requirements shown under lot 4.
Activities and services to include, but not limited to:
-Development of Scope of Works and Specification
-Preparation of Formal Tender Documents
-Lead Designer
-Cost Control
-Contract Document Preparation
-Project Management
-Clerk of Works
-CDM Principal Designer
-Building Defects Reporting
II.2.5) Award criteria
Quality criterion: Tender Questions
/ Weighting: 80
Cost criterion: Cost Submission
/ Weighting: 20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-029754
Section V: Award of contract
Lot No: 1
Title: Architect
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2023
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 11
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Saer Architects
9 Ashdown House, Riverside Business Park, Benarth Road
Conwy
LL328UB
UK
Telephone: +44 1492472478
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
IBI Group (UK) Limited
Dantzic Building, Fourth Floor, Dantzic Street
Manchester
M42AL
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Ainsley Gommon Architects
Ainsley Gommon Architects, The Old Police Station 15 Glynne Way
Hawarden
CH53NS
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
John McCall Architects
Unit 1, 20 Henry Street
Liverpool
L15BS
UK
NUTS: UKD7
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Creu Architecture
6 Highgate
Denbigh
LL163LE
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
JPH Architects ltd
8 Brighton Road
Rhyl
LL183HD
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
WMDesign & Architecture Ltd
M S Parc, Parc Gwyddoniaeth Menai
Gaerwen
LL606AG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
PRP ARCHITECTURE LLP
FERRY WORKS, SUMMER ROAD
THAMES DITTON
KT7 0QJ
UK
NUTS: UKJ2
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Planning Consultant
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Asbri Planning Ltd
Unit 9, Oak Tree Court, Mulberry Drive
Cardiff
CF238RS
UK
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CADNANT PLANNING LTD
CADNANT PLANNING LTD, Connaught House, Riverside Business Park Benarth Road
Conwy
LL328UB
UK
NUTS: UKL
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CAULMERT LTD
CAULMERT LTD, InTec, Parc Menai,
Bangor
LL574FG
UK
NUTS: UKL12
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
MANGO PLANNING & DEVELOPMENT LTD
NUMBER TWO WATERTON PARK
BRIDGEND
CF313PH
UK
NUTS: UKL17
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 960 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Civils and Structural Engineer
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2023
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
CAULMERT LTD
CAULMERT LTD, InTec, Parc Menai,
Bangor
LL574FG
UK
NUTS: UKL12
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
CADARN Consulting Engineers
Suite B, Anglesey Business Centre, Bryn Cefni Industrial Estate
Llangefni
LL777XA
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Datrys Consulting Engineers Ltd
Unit 6 Block A, Doc Fictoria
Caernarfon
LL551TH
UK
NUTS: UKL12
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Egniol Consulting Ltd
Unit 7, Llys Onnen, Ffordd Y Llyn
Bangor
LL574DF
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
BRO Consultancy Ltd
CELTIC HOUSE CAXTON PLACE, PENTWYN
Cardiff
CF23 8HA
UK
NUTS: UKL22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
IE Engineering
M S Parc, Parc Gwyddoniaeth Menai
Gaerwen
LL606AG
UK
NUTS: UKL11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 440 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project Manager
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2023
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
AA Projects Ltd
Jackson House, Sibson Road Sale
Manchester
M337RR
UK
NUTS: UKD33
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Tetra Tech Limited
3 Sovereign Square, Sovereign Street
Leeds
LS14ER
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
SP Projects Limited
2 HILLIARDS COURT, CHESTER BUSINESS PARK
CHESTER
CH4 9QP
UK
NUTS: UKD63
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Wakemans Limited
11-12 Highfield Road, Edgbaston
Birmingham
B153EB
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Metrics Property Consultants Limited
8 Wyle Cop
Shrewsbury
SY11UT
UK
NUTS: UKG22
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Faithful+Gould
WOODCOTE GROVE ASHLEY ROAD
EPSOM
KT18 5BW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 960 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Mechanical and Electrical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Carpenter Davies Partnership Limited
45 VALE STREET
Denbigh
LL163AH
UK
NUTS: UKL13
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Davies M&E Partnership Limited
Cestrian House, Lightfoot Street, Hoole, Chester,
Chester
CH23AD
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 960 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Multidisciplinary / Super Lot
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
AA Projects Ltd
Jackson House, Sibson Road Sale
Manchester
M337RR
UK
NUTS: UKD33
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
SP Projects Limited
2 HILLIARDS COURT, CHESTER BUSINESS PARK
CHESTER
CH4 9QP
UK
NUTS: UKD63
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Faithful+Gould
WOODCOTE GROVE ASHLEY ROAD
EPSOM
KT18 5BW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Title: Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
28/03/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Wakemans Limited
11-12 Highfield Road, Edgbaston
Birmingham
B153EB
UK
NUTS: UKG
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
DEWIS CONSULTANTS LTD
MENAI HOUSE
LLANFAIRPWLL
LL615UJ
UK
NUTS: UKL11
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 280 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:130598)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Grwp Cynefin incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award the contract before it wasexecuted/signed.
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
VI.5) Date of dispatch of this notice
06/04/2023