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UK4

CORPORATE CUSTOMER RELATIONSHIP MANAGEMENT SOLUTION

  • First published: 11 April 2025
  • Last modified: 11 April 2025
  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-h6vhtk-050140
Published by:
Rhondda Cynon Taf CBC
Authority ID:
AA0276
Publication date:
11 April 2025
Deadline date:
12 May 2025
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Rhondda Cynon Taff County Borough Council (RCTCBC) invites tenders for the provision of a Customer Relationship Management (CRM) solution with a strong focus on case management and IT service management (ITSM). The preferred solution must be cloud-based to ensure scalability, flexibility, and security.The council is seeking a CRM system that will allow us to meet our future aspirations, by offering a means to operate our future service delivery plans both efficiently and productively. Our aim is to be a live case reporting council; this has been informed by the learning from our response to recent emergencies which has helped us identify some important live reporting and case management features we require. We are also keen to explore automation and AI to support better ways of working.We are also keen to utilise the platform for resident case management and automated processes with our service users including mobile application access and field worker access. The resulting contract will be for all relevant services required to meet the objectives including but not limited to implementation and migration services, licencing, hosting, support and maintenance. The Council is running the procurement process via etenderwales. All documents are available on teh following link:https://etenderwales.bravosolution.co.uk/go/8635378401962020C3B7

Full notice text

Scope

Procurement reference

RCT02

Procurement description

Rhondda Cynon Taff County Borough Council (RCTCBC) invites tenders for the provision of a Customer Relationship Management (CRM) solution with a strong focus on case management and IT service management (ITSM). The preferred solution must be cloud-based to ensure scalability, flexibility, and security.

The council is seeking a CRM system that will allow us to meet our future aspirations, by offering a means to operate our future service delivery plans both efficiently and productively. Our aim is to be a live case reporting council; this has been informed by the learning from our response to recent emergencies which has helped us identify some important live reporting and case management features we require. We are also keen to explore automation and AI to support better ways of working.

We are also keen to utilise the platform for resident case management and automated processes with our service users including mobile application access and field worker access.

The resulting contract will be for all relevant services required to meet the objectives including but not limited to implementation and migration services, licencing, hosting, support and maintenance.

The Council is running the procurement process via etenderwales. All documents are available on teh following link:

https://etenderwales.bravosolution.co.uk/go/8635378401962020C3B7

Main category

Services

Delivery regions

  • UKL15 - Central Valleys

Total value (estimated, excluding VAT)

2000000 GBP to 2000000GBP

Contracting authority

Rhondda Cynon Taf CBC

Identification register:

  • GB-PPON

Address 1: 2 Llys Cadwyn

Town/City: Pontypridd

Postcode: CF37 4TH

Country: United Kingdom

Website: http://www.rctcbc.gov.uk/

Public Procurement Organisation Number: PDXZ-9391-VHZQ

Contact name: RCT Procurement

Email: procurement@rctcbc.gov.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Competitive flexible procedure

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 48400000 - Business transaction and personal business software package
  • 48500000 - Communication and multimedia software package
  • 48600000 - Database and operating software package
  • 48900000 - Miscellaneous software package and computer systems
  • 72200000 - Software programming and consultancy services

Delivery regions

  • UKL15 - Central Valleys

Lot value (estimated)

2000000 GBP Excluding VAT

2400000 GBP Including VAT

Participation

Conditions

Economic

Conditions of participation

as procurement documents

Conditions

Economic

Conditions of participation

as procurement documents

Award criteria

Weighting description

Stage 2 - An assessment of technical and functional requirements - 55%

Commercial - 40%

Social Value - 5%

Stage 3 will include demonstrations and an extra maximum 10 marks added to stage 2 scores.

See procurement documents.

Type: price

Name

Commercial

Description

As set out in the procurement documents

Type: quality

Name

Technical

Description

As set out in the procurement documents

Contract terms and risks

Payment terms

As set out in procurement documents

Submission

Tender submission deadline

12 May 2025, 13:00PM

Enquiry deadline

30 April 2025, 13:00PM

Date of award of contract

24 June 2025, 23:59PM

Submission address and any special instructions

https://etenderwales.bravosolution.co.uk/go/8635378401962020C3B7

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English

Coding

Commodity categories

ID Title Parent category
48400000 Business transaction and personal business software package Software package and information systems
48500000 Communication and multimedia software package Software package and information systems
48600000 Database and operating software package Software package and information systems
48900000 Miscellaneous software package and computer systems Software package and information systems
72200000 Software programming and consultancy services IT services: consulting, software development, Internet and support

Delivery locations

ID Description
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)

Document family

Notice details
Publication date:
11 April 2025
Deadline date:
12 May 2025 13:00
Notice type:
UK4
Version:
1
Authority name:
Rhondda Cynon Taf CBC
Publication date:
19 June 2025
Deadline date:
Notice type:
UK6
Version:
1
Authority name:
Rhondda Cynon Taf CBC
Publication date:
03 July 2025
Deadline date:
Notice type:
UK7
Version:
1
Authority name:
Rhondda Cynon Taf CBC

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.