Summary

OCID:: ocds-kuma6s-150363
Published by:: Conwy County Borough Council
Authority ID:: AA0389
Publication date:: 30 April 2025
Deadline date:: 22 May 2025
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

The 3-year Term Service Contract NEC 4 with an option to extend for a further one year contract consists of annually servicing the existing boiler plant, associated equipment and heating appliances, annual inspections of all internal gas pipes, annual tightness-test and inspection of external LPG pipework and systems and carrying out ONE-OFF gas tightness tests, in the first year of contract, for each relevant site The Contractor shall be Gas Safe registered for all Commercial and Domestic Natural Gas and LPG fuelled boilers and heating appliances and OFTEC registered for similar Oil fuelled systems and maintain memberships for the duration of the contract

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Conwy County Borough Council
Postal Address: Environment, Roads & Facilities, Coed Pella, Conway Road,
Town: Colwyn Bay	Postal Code: LL29 7AZ	Country: UK
For the attention of: Scott Williams	Telephone: +44 1492574000
E-Mail: scott.williams@conwy.gov.uk	Fax:
Internet Address (URL): http://www.conwy.gov.uk Electronic access to information: https://www.sell2wales.gov.wales Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Boiler / Heating Plant Servicing April 2025 to March 2028

2.2 Description of the goods or services required

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=150363.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	44621200		Boilers
	45259300		Heating-plant repair and maintenance work
	45331000		Heating, ventilation and air-conditioning installation work
	50531100		Repair and maintenance services of boilers
	71314310		Heating engineering services for buildings

b) Delivery Location/Area

	Code		Location
	1013		Conwy and Denbighshire

2.4 Total quantity or scope of tender

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

BS2025/2028

4.3 Time Limits

Time-limit for receipt of completed tenders
22-05-2025 Time 16:00

Estimated award date
29-05-2025

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

All reports relating to servicing works must be digitally uploaded to the CCBC asset management database by the successful contractor following completion of the works

(WA Ref:150363)

The buyer considers that this contract is suitable for consortia bidding.

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

Bilingual Advert-BS.2025-2028

Appendix 1 - Price List BS.2025-2028

Appendix 2 Uploading Inspection reports for Contractors v4

Boiler Plant 2025

Volume 1 – Instructions to Tenderers – BS.2025-2028 – V1

Volume 2 (word) - Contract Data & Quality Questionnaire – BS.2025-2028 – V1

Volume 3 Service Information BS.2025-2028

5.3 Publication date of this notice

30-04-2025

SF 51a

Coding

Commodity categories

ID	Title	Parent category
44621200	Boilers	Radiators and boilers
71314310	Heating engineering services for buildings	Energy and related services
45331000	Heating, ventilation and air-conditioning installation work	Plumbing and sanitary works
45259300	Heating-plant repair and maintenance work	Repair and maintenance of plant
50531100	Repair and maintenance services of boilers	Repair and maintenance services for non-electrical machinery

Delivery locations

ID	Description
1013	Conwy and Denbighshire

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: scott.williams@conwy.gov.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

There are no documents attached to this document

Replaced documents

There are no previous versions of these documents.

Boiler / Heating Plant Servicing April 2025 to March 2028

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

2.2

Description of the goods or services required

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

4.2

Reference number attributed to the notice by the contracting authority

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox