Corporately Branded Events & Exhibitions

Procurement reference

1278

Procurement description

The Welsh Parliament (Senedd Cymru) is undertaking preliminary market engagement to inform the potential future procurement of Corporately Branded Events & Exhibitions contract. This requirement will focus on the design and set up of branded stands at events and exhibitions, giving the Senedd a visible presence at key events, and promotes the Senedd's brand. As part of this early stage activity, we are inviting interested suppliers to complete and submit a short questionnaire designed to help us understand current market capability, innovations in the market, and potential approaches to service provision.

Main category

Services

Delivery regions

• UKL - Wales

Total value (estimated)

133400.00 GBP Excluding VAT

160080.00 GBP Including VAT

Contract dates (estimated)

27 October 2026, 00:00AM to 26 October 2029, 23:59PM

Extension end date (if all the extensions are used): 26 October 2031

Senedd Cymru / Welsh Parliament

Is the total value above threshold?

Above threshold

CPV classifications

• 79342000 - Marketing services
• 39154000 - Exhibition equipment

Delivery regions

• UKL - Wales

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

27 October 2026, 00:00AM

Contract end date (estimated)

26 October 2029, 23:59PM

Extension end date (estimated)

26 October 2031, 23:59PM

Can the contract be extended?

Yes

Engagement process description

Interested suppliers can request the pre market engagement questionnaire by emailing alex.jennings@senedd.wales.

The information gathered through this engagement will support the Welsh Parliament in shaping any subsequent procurement strategy. Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender.

Suppliers with relevant experience in delivering event stand design and set up services are encouraged to take part. Your insights will help ensure that any future approach is well informed, proportionate, and aligned with best practice.

Responses must be submitted to Alex Jennings (alex.jennings@senedd.wales) by Monday 11th May at 10:00.

We appreciate your time and contribution to this engagement exercise and look forward to hearing from you.

Due date

11 May 2026, 23:59PM

Has the engagement period already ended?

No

Publication date of tender notice (estimated)

21 May 2026