Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Contact person: Procurement Team
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CCTV Upgrade, Maintenance and Control Room Relocation
Reference number: CCBC/CCTV/0118
II.1.2) Main CPV code
32235000
II.1.3) Type of contract
Services
II.1.4) Short description
Conwy County Borough Council has now appointed suitable Suppliers to Maintain the CCTV System, Relocate the Control Room and Upgrade to HD Cameras.
The term of the contract period will be for 3 years with an option for the Authority to extend for a further period of up to 2 years.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Lowest offer:
485 311.74
GBP/ Highest offer:
528 473.74
GBP
II.2) Description
Lot No: 1
II.2.1) Title
LOT1 – Control Room Maintenance and Re-location
II.2.2) Additional CPV code(s)
32235000
32231000
32234000
92222000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Conwy County
II.2.4) Description of the procurement
Conwy County Borough Council has now awarded:
a) a Maintenance Contract for the Control Room equipment
b) a contract for the relocation the Control Room equipment to the new Council Offices in Colwyn Bay
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
LOT2 – Camera Maintenance
II.2.2) Additional CPV code(s)
32235000
32231000
32234000
92222000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Conwy County
II.2.4) Description of the procurement
Conwy County Borough Council has not awarded this Lot for:
a) a Maintenance Contract for the Cameras and Transmission to the Control Room
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
LOT 3 – Camera Replacement, CCTV IP Network and Maintenance
II.2.2) Additional CPV code(s)
32235000
32231000
32234000
92222000
II.2.3) Place of performance
NUTS code:
UKL13
Main site or place of performance:
Conwy County
II.2.4) Description of the procurement
Conwy County Borough Council has now awarded the contract to:
a) Replace existing analogue CCTV cameras with new High Definition (HD) cameras
b) Replace the current analogue transmission system (using BT RS1000 analogue fibre and MSI analogue fibre) with a new digital transmission system to support HD IP Cameras (and lowering running costs)
c) Take out a Maintenance Contract on the new Cameras and Transmission system
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 006-009376
Section V: Award of contract
Lot No: 1
Title: LOT1 – Control Room Maintenance and Re-location
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Baydale Control Systems Limited
Unit i6 Morton Park
Darlington
DL1 4PH
UK
Telephone: +44 1325367360
Fax: +44 1325346699
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 55 672.87
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: LOT2 – Camera Maintenance
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 3
Title: LOT 3 – Camera Replacement, CCTV IP Network and Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/07/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
streetcam ltd
3 hambledon terrace, higham
burnley
bb12 9bn
UK
Telephone: +44 1282779696
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
iViD
The Old Stables, Llannerch Park
St Asaph
LL17 0BD
UK
Telephone: +44 7811451813
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
429 638.87
GBP
/ Highest offer:
472 800.87
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:84542)
VI.4) Procedures for review
VI.4.1) Review body
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
Internet address(es)
URL: http://www.conwy.gov.uk
VI.5) Date of dispatch of this notice
15/08/2018