SA244 Term Service Contract for Confined Space Inspections

Procurement reference

SA244

Procurement description

Inspection of confined space culverts of various lengths and diameters greater than 900mm in accordance with CS450 and the Service Information.

Main category

Works

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

600000 GBP to 600000GBP

Contract dates (estimated)

03 November 2025, 00:00AM to 03 November 2028, 23:59PM

Extension end date (if all the extensions are used): 03 November 2031

Caerphilly County Borough Council

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 45221220 - Culverts
• 44132000 - Culvert elements
• 98363000 - Diving services
• 90491000 - Sewer survey services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

600000 GBP Excluding VAT

720000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

03 November 2025, 00:00AM

Contract end date (estimated)

03 November 2028, 23:59PM

Extension end date (estimated)

03 November 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to an additional further three years subject to agreement between both parties

Does the lot include options?

Yes

Description of options

To increase rate quarterly via the BCIS indices

Participation

Award criteria

Tender submission deadline

02 September 2025, 12:00PM

Enquiry deadline

26 August 2025, 12:00PM

Submission address and any special instructions

Tenderers must express an interest in this tender by completing the following process:1.Log in to the Proactis Supplier Portal athttps://supplierlive.proactisp2p.com/Account/Login2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).3.Enter your correct Organisation Name, Details and Primary Contact Details.4.Please make a note of the Organisation IDand User Name, then click "Register".5.You will then receive an email from the system asking you follow a link to activate youraccount.6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to yourprofile.8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Homepage.11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.14.You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.ukWhen submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

May tenders be submitted electronically?

Yes