Scope
Procurement reference
PROC/2425/097
Procurement description
Pembrokeshire County Council invites you to submit a bid to establish a framework agreement for the provision of waste haulage services. Tenderers will be required to transport residual waste and a range of recyclable materials from PCC’s waste transfer facility in accordance with the specification provided in the tender documents
Total value (estimated, excluding VAT)
960000 GBP to 960000GBP
Contract dates (estimated)
01 November 2025, 00:00AM to 31 October 2027, 23:59PM
Extension end date (if all the extensions are used): 31 October 2029
Is a framework being established?
Yes
Contracting authority
Pembrokeshire County Council
Identification register:
Address 1: County Hall
Town/City: Pembrokeshire
Postcode: SA61 1TP
Country: United Kingdom
Public Procurement Organisation Number: PYMR-6838-HZQY
Email: donna.murphy@pembrokeshire.gov.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Framework
Percentage fee charged to suppliers
0%
Maximum number of suppliers
6
Award method when using the framework
With and without reopening competition
Framework operation description
As per tender documents
Lots
Divided into 3 lots
Residual Waste
Lot number: 1
Description
Haulage of Residual Waste
CPV classifications
- 90500000 - Refuse and waste related services
Lot value (estimated)
680000 GBP Excluding VAT
850000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 November 2025, 00:00AM
Contract end date (estimated)
31 October 2027, 23:59PM
Extension end date (estimated)
31 October 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
option to extend by up to 24 months at 12 monthly intervals
Award criteria
Type: quality
Name
Methodology
Weighting: 23.00
Weighting type: percentageExact
Type: quality
Name
Contract Administration
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Community Benefits
Weighting: 2.00
Weighting type: percentageExact
Type: cost
Name
Cost per Load
Weighting: 70.00
Weighting type: percentageExact
Recyclable Material Haulage
Lot number: 2
Description
Provision of Recyclable Material Haulage
CPV classifications
- 90500000 - Refuse and waste related services
Lot value (estimated)
160000 GBP Excluding VAT
200000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 November 2025, 00:00AM
Contract end date (estimated)
31 October 2027, 23:59PM
Extension end date (estimated)
31 October 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
option to extend by up to 24 months at 12 monthly intervals
Award criteria
Type: quality
Name
Methodology
Weighting: 23.00
Weighting type: percentageExact
Type: quality
Name
Contract Administration
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Community Benefits
Weighting: 2.00
Weighting type: percentageExact
Type: cost
Name
Cost per Load
Weighting: 70.00
Weighting type: percentageExact
Ad hoc and Additional Haulage Requirements
Lot number: 3
Description
Provision of Ad hoc and Additional Haulage Requirements
CPV classifications
- 90500000 - Refuse and waste related services
Lot value (estimated)
120000 GBP Excluding VAT
150000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
01 November 2025, 00:00AM
Contract end date (estimated)
31 October 2027, 23:59PM
Extension end date (estimated)
31 October 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
option to extend by up to 24 months at 12 monthly intervals
Award criteria
Type: quality
Name
Methodology
Weighting: 23.00
Weighting type: percentageExact
Type: quality
Name
Contract Administration
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Community Benefits
Weighting: 2.00
Weighting type: percentageExact
Type: cost
Name
Per Load
Weighting: 70.00
Weighting type: percentageExact
Award criteria
Type: quality
Name
Methodology
Weighting: 23.00
Weighting type: percentageExact
Type: quality
Name
Contract Administration
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Community Benefits
Weighting: 2.00
Weighting type: percentageExact
Type: cost
Name
Per Load
Weighting: 70.00
Weighting type: percentageExact
Contract terms and risks
Description of risks to contract performance
As listed within Schedule 8 of the Procurement Act.
Current know risks are;
budget constraints, legislative changes and contractor staff shortages are potential risks to the contract performance.
permit issues could be a risk to the performance of the contract
operational issues that required a change in ways of working
Tender submission deadline
22 September 2025, 14:00PM
Enquiry deadline
16 September 2025, 12:00PM
Date of award of contract
29 September 2025, 23:59PM
Submission address and any special instructions
Tenders must be submitted via https://etenderwales.bravosolution.co.uk/home.html Tender reference is itt_118574
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
01 August 2029, 23:59PM
Languages that may be used for submission
Tender submission deadline
22 September 2025, 14:00PM
Enquiry deadline
16 September 2025, 12:00PM
Date of award of contract
29 September 2025, 23:59PM
Submission address and any special instructions
Tenders must be submitted via https://etenderwales.bravosolution.co.uk/home.html Tender reference is itt_118574
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
01 August 2029, 23:59PM
Languages that may be used for submission