Ceredigion - Replacement of Infrared Interpretation and Assisted Listening System

Procurement reference

itt_126045

Procurement description

Ceredigion County Council is seeking to procure the services of a qualified and experienced contractor or organisation to undertake the replacement of the existing Sennheiser Infrared (IR) interpretation and assisted listening system within the Council Chamber. The supplier shall provide a complete installation service, including supply, installation, configuration, testing and commissioning of the proposed solution. Bidders may also offer a maintenance service, which the Council may elect to award.

Tenders are invited from suitably qualified parties who are able to provide the services required in compliance with all current legislation and best practice.

Please note that the contract value provided within this notice represents an estimate prepared by the Council. It is issued for guidance only and does not constitute a fixed budget or an indication of the expected contract price. Bidders are expected to submit a competitive bid based on market prices.

Mae Cyngor Sir Ceredigion yn ceisio caffael gwasanaethau contractwr neu sefydliad cymwys a phrofiadol i gyflawni’r gwaith o ddisodli’r system ddehongli a gwrando â chymorth Isgoch (IR) Sennheiser bresennol yn Siambr y Cyngor. Bydd y cyflenwr yn darparu gwasanaeth gosod cyflawn, gan gynnwys cyflenwi, gosod, ffurfweddu, profi a chomisiynu’r datrysiad arfaethedig. Gall tendrwyr hefyd gynnig gwasanaeth cynnal a chadw, y gall y Cyngor ddewis ei ddyfarnu.

Gwahoddir tendrau gan bartïon sydd â’r cymwysterau priodol ac sy’n gallu darparu’r gwasanaethau gofynnol yn unol â’r holl ddeddfwriaeth gyfredol ac arferion gorau perthnasol.

Noder fod gwerth y contract a ddarparwyd yn yr hysbysiad hwn yn cynrychioli amcangyfrif a baratowyd gan y Cyngor. Fe'i cyhoeddir at ddibenion canllaw yn unig ac nid yw'n gyllideb sefydlog nac yn arwydd o bris disgwyliedig y contract. Disgwylir i dendrwyr gyflwyno tendr cystadleuol yn seiliedig ar brisiau'r farchnad

Main category

Goods

Delivery regions

• UKL14 - South West Wales

Total value (estimated, excluding VAT)

25000.00 GBP to 25000.00GBP

Contract dates (estimated)

12 October 2026, 00:00AM to 11 November 2031, 23:59PM

Extension end date (if all the extensions are used): 11 November 2033

Cyngor Sir Ceredigion County Council

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

CPV classifications

• 32321200 - Audio-visual equipment
• 50340000 - Repair and maintenance services of audio-visual and optical equipment
• 51310000 - Installation services of radio, television, sound and video equipment
• 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

25000.00 GBP Excluding VAT

30000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

12 October 2026, 00:00AM

Contract end date (estimated)

11 November 2031, 23:59PM

Extension end date (estimated)

11 November 2033, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The contract will run for an initial period 4 weeks. The installation, commissioning and training are to be completed within 4 weeks of contract commencement.

Maintenance is an optional element of the contract and, where awarded by the Council, will run for an initial period of 5 years following successful completion and acceptance of the installation, with an option to extend for a further period of up to 2 years, subject to agreement by both parties.

Bydd y contract yn rhedeg am gyfnod cychwynnol o 4 wythnos. Rhaid cwblhau’r gwaith gosod, comisiynu a hyfforddi o fewn 4 wythnos i ddyddiad cychwyn y contract.

Mae cynnal a chadw yn elfen ddewisol o’r contract ac, os caiff ei ddyfarnu gan y Cyngor, bydd yn rhedeg am gyfnod cychwynnol o 5 mlynedd yn dilyn cwblhau a derbyn y gwaith gosod yn llwyddiannus, gyda’r opsiwn i’w ymestyn am gyfnod pellach o hyd at 2 flynedd, yn amodol ar gytundeb y ddau barti.

Does the lot include options?

Yes

Description of options

The Council reserves the right to make additional purchases of Works/Goods/Services of a similar nature and scope under the contract, on the same terms and conditions, during the contract period, including any approved extensions.

Mae'r Cyngor yn cadw'r hawl i wneud pryniannau ychwanegol o Waith/Nwyddau/Gwasanaethau o natur a chwmpas tebyg o dan y contract hwn, ar yr un telerau ac amodau, yn ystod cyfnod y contract, gan gynnwys unrhyw estyniadau a gymeradwyir

Award criteria

Tender submission deadline

15 September 2026, 12:00PM

Enquiry deadline

08 September 2026, 12:00PM

Submission address and any special instructions

https://etenderwales.ukp.app.jaggaer.com/home.htmlThe Council is using the eTenderWales portal for the tender process. Tenderers must submit their tender submission via the eTenderWales portal. All documentation will be available electronically via the portal. Tenders will only be accepted electronically via the eTenderWales portal. Bids submitted by any other method will be rejected.The tender is findable on eTenderWales through searching for itt_126045 - Ceredigion - Replacement of Infrared Interpretation and Assisted Listening System.

May tenders be submitted electronically?

Yes