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Summary

OCID:: ocds-kuma6s-158716
Published by:: The National Library of Wales
Authority ID:: AA0452
Publication date:: 01 December 2025
Deadline date:: 08 January 2026
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

The National Library of Wales (NLW) is seeking to engage an interpretation design company with expertise in innovative digital technologies to undertake the design and installation of an Immersive Arts Experience and Exhibition in the National Library of Wales (NLW). The Sir Kyffin Williams Immersive Art Experience aims to bring visitors closer to the artist’s life, creative process, and emotional connection to the Welsh landscape. The experience is conceived as a three-room journey, each space offering a distinct but connected encounter with Kyffin’s world - moving from understanding to immersion, and finally to reflection and personal response.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: The National Library of Wales
Postal Address: Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of: Dafydd Tudur	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): https://www.llgc.org.uk Electronic access to information: https://www.sell2wales.gov.wales/ Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales/

1.2 Address from which documentation may be obtained

Official Name: The National Library of Wales
Postal Address: Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of:	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): https://www.llgc.org.uk

1.3 Completed documents must be returned to:

Official Name: The National Library of Wales
Postal Address: Penglais, Aberystwyth,
Town: Ceredigion	Postal Code: SY23 3BU	Country: UK
For the attention of:	Telephone: +44 1970632800
E-Mail:	Fax: +44 1970615709
Internet Address (URL): https://www.llgc.org.uk

2 Contract Details

2.1 Title

Immersive Art Experience and Exhibition at the National Library of Wales

2.2 Description of the goods or services required

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=158716.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	79415000		Production management consultancy services
	79415200		Design consultancy services
	79421200		Project-design services other than for construction work
	79930000		Specialty design services
	79932000		Interior design services
	79933000		Design support services
	79952000		Event services
	79956000		Fair and exhibition organisation services
	79990000		Miscellaneous business-related services
	92521100		Museum-exhibition services

b) Delivery Location/Area

	Code		Location
	1014		South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

2.4 Total quantity or scope of tender

3 Conditions for Participation

3.1 Minimum standards and qualification required

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

N/a

4.3 Time Limits

Time-limit for receipt of completed tenders
08-01-2026 Time 12:00

Estimated award date
12-01-2026

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

(WA Ref:158716)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

NLW_Standard_Terms_and_Conditions_January_2022_English

Telerau_ac_Amodau_Safonol_LlGC_Ionawr_2022_Cymraeg

Appendix B - NLW Brand Guidelines 2018

Appendix C - Statement of Insurances

Appendix D - Technical Response Template

Appendix E - Commercial Response Template

Appendix F - Visioning Document

Appendix G - Cod Ymddygiad ar gyfer Contractwyr (Cymraeg-Welsh)

Appendix G - Code of Conduct for Contractors (English)

Appendix H - Contractor Handbook 2021 (English)

Appendix H - Llawlyfr Contractwyr (Cymraeg-Welsh)

FINAL ITT Invitation to Tender - Kyffin Immersive Experience

5.3 Publication date of this notice

01-12-2025

SF 51a

Coding

Commodity categories

ID	Title	Parent category
79415200	Design consultancy services	Production management consultancy services
79933000	Design support services	Specialty design services
79952000	Event services	Exhibition, fair and congress organisation services
79956000	Fair and exhibition organisation services	Exhibition, fair and congress organisation services
79932000	Interior design services	Specialty design services
79990000	Miscellaneous business-related services	Miscellaneous business and business-related services
92521100	Museum-exhibition services	Museum services
79415000	Production management consultancy services	Business and management consultancy services
79421200	Project-design services other than for construction work	Project-management services other than for construction work
79930000	Specialty design services	Miscellaneous business and business-related services

Delivery locations

ID	Description
1014	South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

Document family

Notice details
DEC566819: Immersive Art Experience and Exhibition at the National Library of Wales Publication date: 01 December 2025 Deadline date: 08 January 2026 00:00 Notice type: Contract Notice Authority name: The National Library of Wales
JAN578535: Immersive Art Experience and Exhibition at the National Library of Wales Publication date: 16 January 2026 Notice type: Contract Award Notice Authority name: The National Library of Wales
JAN578535: Immersive Art Experience and Exhibition at the National Library of Wales Publication date: 16 January 2026 Notice type: Contract Award Notice Authority name: The National Library of Wales

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
17/12/2025 09:53	ADDED FILE: GA-100 Lower Ground Floor Plan of NLW Lower Ground Floor
17/12/2025 09:54	ADDED FILE: GA-100 Main Ground Floor Plan of NLW Main Ground Floor
17/12/2025 18:24	ADDED FILE: Summary of Questions and Answers Summary of Questions and Answers received
17/12/2025 18:27	ADDED FILE: Summary of Questions and Answers Summary of Questions and Answers
17/12/2025 18:28	REPLACED FILE: Immersive kyffin questions and answers Summary of Questions and Answers received
17/12/2025 18:29	Duplicate Questions and Answers document uploaded Duplicate Questions and Answers document uploaded in error
18/12/2025 14:59	REPLACED FILE: Immersive Kyffin Summary of Questions and Answers Updated summary of Questions and Answers

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.