Summary
- OCID:
- ocds-h6vhtk-05aa46
- Published by:
- Bridgend County Borough Council
- Authority ID:
- AA0417
- Publication date:
- 10 December 2025
- Deadline date:
- 19 January 2026
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Bridgend Council is procuring an updated conferencing system for its Council Chamber and Committee rooms. The essential aim of the new system will be the facilitation of effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. The new system needs to enable seamless hybrid meetings (in-person + remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings. The Chamber system also needs to support transparent decision-making with real-time integrated voting and provide real time welsh translation
Full notice text
Scope
Procurement reference
B986
Procurement description
Bridgend Council is procuring an updated conferencing system for its Council Chamber and Committee rooms. The essential aim of the new system will be the facilitation of effective hybrid meetings and future sustainability, via a whole system approach, in line with the requirements of the Local Government and Elections (Wales) Act 2021. The new system needs to enable seamless hybrid meetings (in-person + remote), ensure accessibility and inclusivity, provide high-quality audio-visual experience for all participants and both record and live stream public meetings. The Chamber system also needs to support transparent decision-making with real-time integrated voting and provide real time welsh translation
Delivery regions
- UKL17 - Bridgend and Neath Port Talbot
Total value (estimated, excluding VAT)
400000 GBP to 400000GBP
Contract dates (estimated)
16 February 2026, 00:00AM to 15 February 2031, 23:59PM
Contracting authority
Bridgend County Borough Council
Identification register:
Address 1: Bridgend County Borough Council
Town/City: Bridgend
Postcode: CF31 4WB
Country: United Kingdom
Website: https://www.bridgend.gov.uk
Public Procurement Organisation Number: PPQG-8216-YQLW
Contact name: Jo Protheroe
Email: tenders@bridgend.gov.uk
Telephone: 01656 642518
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 32300000 - Television and radio receivers, and sound or video recording or reproducing apparatus
Delivery regions
- UKL17 - Bridgend and Neath Port Talbot
Lot value (estimated)
400000 GBP Excluding VAT
500000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
16 February 2026, 00:00AM
Contract end date (estimated)
15 February 2031, 23:59PM
Award criteria
Weighting description
Most Advantageous Tender 60% Price 40% Quality.
Details on the award criteria in the tender documents - httpps://etenderwalesbravolsolution.co.uk
Type: price
Name
Lowest total price for all elements
Description
Hardware: Screens, microphones, cameras, speakers, assistive listening equipment.
Software: Licensing for a 5-year term.
Training; Implementation and during the contract term.
Installation: Works and Electrical.
Maintenance and Ongoing Support: 5-year term.
Type: quality
Name
Method Statement Questions and Presentation
Description
Method Statement Questions and Presentation
Details on the award criteria in the tender documents httpps://etenderwalesbravolsolution.co.uk
Submission
Tender submission deadline
19 January 2026, 12:00PM
Enquiry deadline
14 January 2026, 17:00PM
Date of award of contract
05 February 2026, 23:59PM
Submission address and any special instructions
All tender documents are available on the tendering portal https://etenderwalesbravosolution.co.ukITT number 121970
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Documents
Document type
Conflict of interest
Description
Not published
Coding
Commodity categories
| ID |
Title
|
Parent category
|
|
There are no commodity categories for this notice.
|
Delivery locations
| ID |
Description
|
| 1017 |
Bridgend and Neath Port Talbot |
Document family
|
Notice details
|
- Publication date:
- 08 October 2025
- Deadline date:
- 24 October 2025 13:00
- Notice type:
- UK2
- Version:
- 1
- Authority name:
- Bridgend County Borough Council
|
- Publication date:
- 10 December 2025
- Deadline date:
- 19 January 2026 12:00
- Notice type:
- UK4
- Version:
- 1
- Authority name:
- Bridgend County Borough Council
|
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a