Description of the contract
This Invitation to Tender (ITT) has been issued by CCHA as a single stage procedure.
CCHA was established in 1996 and is a Registered Society with charitable status. We formed when Adamsdown Housing Association and Moor Housing Association merged. Between them, Adamsdown and Moors have been providing homes in Cardiff for over 35 years. We are a non-profit organisation that is registered and supervised by the Welsh Assembly Government.
Further information can be obtained from our Website:
https://www.ccha.org.uk/home/
2. TENDER BRIEF
We are seeking to issue a Contract for Fire Risk Assessments (FRAs) and auditing of corrective works to various properties situated in the Cardiff area.
The Contract awarded will be for a 3 year period.
The successful Supplier will be expected to adhere to CCHA’s code of conduct as well as all legislative requirements.
Prices submitted in the Priced Schedule(s) are to be fixed for the Contract term
A non-exhaustive list of the requirements can be found below:
Fire Risk Assessment
An established Fire Protection Company that can provide evidence of attainment of:
1. NSI Gold (or equally UKAS approved),
2. BAFE SP205 Part 1 – “Life Safety Fire Risk Assessments”, demonstrating conformity with ISO 9001.
3. Member of the Institute of Fire Engineers
CCHA intend to invest in a fire safety management system, it is therefore a requirement that all the data capture will be undertaken by a tablet and uploaded onto the management system, including all relevant licenses, permissions and skill sets of key staff to support.
All FRAs should (as a minimum):
• Be submitted in a standard recognised and agreed format
• Include proposed recommendations from findings
• Include identity, dates of assessor and validator must be declared on the assessment document
• Include up to one A4 side of general information and observations about the site
• Sample auditing of corrective works, including a review of Managing Partners’ FRAs
• CCHA will not accept restrictive caveats or limitations of specification to FRA’s types unless agreed in writing by CCHA’s H&S manager.
Training / Advice
In addition to carrying out the Fire Risk Assessments, CCHA may require ad hoc advice about Fire Safety issues and training. This element is to be priced on an hourly rate.
For example, advice may be sought on the following:
• Advise on New Build and Refurbishments
• Advise on Fire Safety Design for new build blocks of flats, designed by external consultants
• Advise on domestic sprinkler proposals, designed by external consultants
• Advise during construction/refurbishment projects
• Carry out an Annual Board training day
• As part of the community benefits the successful party to commit to 4 x tenant fire safety meetings
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