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02 Contract Notice

Hafod Provision of Temporary Staff

  • First published: 24 January 2022
  • Last modified: 24 January 2022

Contents

Summary

OCID:
ocds-kuma6s-117922
Published by:
Hafod Housing Association
Authority ID:
AA1147
Publication date:
24 January 2022
Deadline date:
25 February 2022
Notice type:
02 Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities. This requirement covers a number of locations across South Wales. The primary purpose of the contract will be to provide temporary workers across five categories to Hafod in line with the rates and specifications tendered in response to this opportunity. Bidders will be required to submit a fixed schedule of rates to provide the services, to include all preliminary costs with provisional sums clearly identified. CPV: 79620000, 79620000, 79620000, 79620000, 79620000, 79620000, 79620000, 79620000, 79620000, 79620000, 79620000, 79620000, 79620000, 79620000, 79620000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Hafod Housing Association

St Hilary Court, Copthorne Way, Culverhouse Cross

CARDIFF

CF5 6ES

UK

E-mail: mark.hames@hafod.org.uk

NUTS: UKL22

Internet address(es)

Main address: https://www.hafod.org.uk/

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1147

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.sell2wales.gov.wales/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.sell2wales.gov.wales/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://www.sell2wales.gov.wales/


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Hafod Provision of Temporary Staff

II.1.2) Main CPV code

79620000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities. This requirement covers a number of locations across South Wales.

The primary purpose of the contract will be to provide temporary workers across five categories to Hafod in line with the rates and specifications tendered in response to this opportunity. Bidders will be required to submit a fixed schedule of rates to provide the services, to include all preliminary costs with provisional sums clearly identified.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Temporary Care Assistant/Senior Care Assistant Roles (East)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL21

UKL16


Main site or place of performance:

Newport & Torfaen

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Temporary Care Assistant/Senior Care Assistant Roles (Central)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL22

UKL15


Main site or place of performance:

Caerphilly

Cardiff

Merthyr Tydfil

Rhondda Cynon Taff

Not Vale of Glamorgan

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Temporary Care Assistant/Senior Care Assistant Roles (West)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL14

UKL17

UKL22


Main site or place of performance:

Bridgend

Carmarthenshire

Neath Port Talbot

Vale of Glamorgan

Not Cardiff

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

Temporary Nursing Roles (Central)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL15

UKL22


Main site or place of performance:

Caerphilly

Cardiff

Merthyr Tydfil

Rhondda Cynon Taff

Not Vale of Glamorgan

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

Temporary Nursing Roles (West)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL17


Main site or place of performance:

Bridgend

Carmarthenshire

Neath Port Talbot

Vale of Glamorgan

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 6

II.2.1) Title

Temporary Catering Roles (East)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL21


Main site or place of performance:

Newport

Torfaen

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 7

II.2.1) Title

Temporary Catering Roles (Central)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL15

UKL22


Main site or place of performance:

Caerphilly

Cardiff

Merthyr Tydfil

Rhondda Cynon Taff

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 8

II.2.1) Title

Temporary Catering Roles (West)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL17


Main site or place of performance:

Bridgend

Carmarthenshire

Neath Port Talbot

Vale of Glamorgan

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 9

II.2.1) Title

Temporary Housing Support Roles (East)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL21


Main site or place of performance:

Newport

Torfaen

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 10

II.2.1) Title

Temporary Housing Support Roles (Central)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL15

UKL22


Main site or place of performance:

Caerphilly

Cardiff

Merthyr Tydfil

Rhondda Cynon Taff

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 11

II.2.1) Title

Temporary Housing Support Roles (West)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL17


Main site or place of performance:

Bridgend

Carmarthenshire

Neath Port Talbot

Vale of Glamorgan

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 12

II.2.1) Title

Temporary Homecare Roles (East)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL21


Main site or place of performance:

Newport

Torfaen

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 13

II.2.1) Title

Temporary Homecare Roles (Central)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL15

UKL22


Main site or place of performance:

Caerphilly

Cardiff

Merthyr Tydfil

Rhondda Cynon Taff

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 14

II.2.1) Title

Temporary Homecare Roles (West)

II.2.2) Additional CPV code(s)

79620000

II.2.3) Place of performance

NUTS code:

UKL17


Main site or place of performance:

Bridgend

Carmarthenshire

Neath Port Talbot

Vale of Glamorgan

II.2.4) Description of the procurement

Hafod are seeking to appoint a suitably skilled and experienced provider(s) able to provide a range of temporary staff to Hafod facilities.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

The Contractor(s) will enter a Contract with Hafod for an initial period of two (2) years with an option at Hafod's sole discretion to extend by three (3) further periods of one (1) year each, giving a total possible term of five (5) years

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Must be registered to provide in line with care Inspectorate Wales or equivalent.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As stated in the Procurement Documentation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/02/2022

Local time: 17:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 02/05/2022

IV.2.7) Conditions for opening of tenders

Date: 28/02/2022

Local time: 12:00

Place:

Sell2Wales

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Jan 2027

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

As stated in the Procurement Documentation.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=117922.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

To be agreed post award.

(WA Ref:117922)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

24/01/2022

Coding

Commodity categories

ID Title Parent category
79620000 Supply services of personnel including temporary staff Recruitment services

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1021 Monmouthshire and Newport
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
24 January 2022
Deadline date:
25 February 2022 00:00
Notice type:
02 Contract Notice
Authority name:
Hafod Housing Association
Publication date:
26 January 2022
Notice type:
14 Corrigendum
Authority name:
Hafod Housing Association
Publication date:
07 June 2022
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Hafod Housing Association

About the buyer

Main contact:
mark.hames@hafod.org.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
26/01/2022 11:22
Cancellation of Lots 9 & 12
Following operational changes the following Lots will no longer form part of the Procurement or any subsequent contract;

Lot 9 - Temporary Housing Support Roles (East)
Lot 12 - Temporary Homecare Roles (East)

Potential Tenderers should ignore all references to these two specific Lots.
26/01/2022 11:37
ADDED FILE: Job Descriptions
Hafod Job Descriptions for all Roles required under the Lots available within the Opportunity.
01/02/2022 12:55
Error in Appendix B - Selection Questionnaire Document
We have identified an error in Appendix B - Selection Questionnaire Document.

Section 1.2(c) has been included in error. Tenderers may disregard this section.
01/02/2022 14:38
ADDED FILE: Appendix F - Off-payroll workings of IR35 Policy
Off-payroll workings of IR35 Policy document
02/02/2022 14:37
ADDED FILE: Additional Usage Information
Additional breakdown of usage during pandemic periods
07/02/2022 15:56
ADDED FILE: Hafod Nurse Lifestyle Choices
Hafod Nurse Lifestyle Choices

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

pdf
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zip
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zip1.43 MB
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xlsx
xlsx15.08 KB
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Replaced documents

There are no previous versions of these documents.


0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.