Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Commercial and Procurement ICT, Cathays Park
Cardiff
CF10 3NQ
UK
Contact person: ICT Procurement
Telephone: +44 3000257095
E-mail: ICTProcurement@gov.wales
NUTS: UKL
Internet address(es)
Main address: https://gov.wales/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Library Subscription Service
Reference number: C232/2021/2022
II.1.2) Main CPV code
22113000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Customer requires Subscription Agent Services to provide:
* a centralised and fully managed service, dealing with all day-to-day administration of managing Publications & Subscriptions;
* visibility and control in these Publications & Subscriptions;
* control of costs and maximise savings and efficiencies;
* consolidation and reduction of Supplier invoices and payments;
* access to meaningful MI Reporting for the spend, usage and resources;
* 24hr response to queries with updates on progress;
* A dedicated account manager;
* A System to manage subscriptions, retrieve MI, monitor claims 24/7 access;
* ability to invoice different business areas separately; and
* all current print and electronic subscriptions.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
22113000
48160000
79995000
92500000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
The Welsh Government Library Services primarily operates from the Cathays Park Office, Cardiff CF10 3NQ. However, the Welsh Government has offices throughout Wales.
II.2.4) Description of the procurement
This is an Open procurement aimed at appointing a single supplier to provide management of the Welsh Government Library Services subscriptions for periodicals and journals, and including the purchase of books.
The successful supplier will be required to manage the current subscriptions, as well as meeting future requirements.
The supplier is required to submit a Mark-up on the price of purchasing publications, covering the cost of providing the services detailed in the specification. For avoidance of doubt the estimated value includes the price of the publications, together with the service costs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 40
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
There will be an option to extend for periods up to 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The tender process will be conducted using the eTenderWales portal: https://etenderwales.bravosolution.co.uk/web/login.shtml.
eTenderWales is free for suppliers.
Once registered you will be able to locate the tender under reference: itt_92279 (Welsh Government Library Subscription Management Service).
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
25/02/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=117892
(WA Ref:117892)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
26/01/2022