Scope
Procurement reference
C362/2025/2026
Procurement description
Welsh Government Commercial Delivery (WGCD) are looking to tender for the renewal of the existing NPS Framework Agreement for the Supply of Vehicle Spare Parts and Workshop Consumables. The supply of spare parts, workshop consumables and potentially, associated, optional, stores management services will be available to all Welsh Public and Third Sector bodies who have a requirement and will cover all types of vehicles and items of plant within their fleets.
The Scope of the Agreement broadly covers the following but further detail is provided in the tender documents:-
OEM and Aftermarket Parts for Cars, LCVs, HGVs, Specialist Vehicles and Plant, including batteries.
Workshop Consumables - including but not limited to disposables, low volume requirements for oils lubricants and additives
Managed Stores Services (limited requirement)
WGCD is looking for a single supplier for each of 3 geographic regions (Lots) and a 4th Lot to cover Wales as a whole. Further detail can be found in the Tender Documents.
Total value (estimated, excluding VAT)
40000000 GBP to 42000000GBP
Contract dates (estimated)
01 April 2026, 00:00AM to 31 March 2030, 23:59PM
Is a framework being established?
Yes
Contracting authority
Llywodraeth Cymru / Welsh Government
Identification register:
Address 1: Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services
Town/City: Cardiff
Postcode: CF10 3NQ
Country: United Kingdom
Website: http://gov.wales
Public Procurement Organisation Number: PQYQ-3841-BHTP
Contact name: Kathryn Jane Garton Jones
Email: CommercialProcurement.Fleet@gov.wales
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Framework
Further information about fees
Please see tender documents - 0.5%
Percentage fee charged to suppliers
1.00%
Maximum number of suppliers
4
Award method when using the framework
Without reopening competition
Justification for framework term
N/A
Contracting authority locations
Contracting authorities that may use the framework
Please see the list appended to the Invitation to Tender
Framework operation description
See tender documents for detailed description.
A single supplier will be appointed to each lot so direct call off will be the only call off method.
Individual Customer Organisations will work with the relevant supplier to finalise pricing based on their specific requirements and volumes.
Where relevant pricing will not exceed the framework pricing for the basket of parts or the margins specified at framework level.
Lots
Divided into 4 lots
North Wales
Lot number: 1.
Description
Supply of Vehicle Parts, Workshop Consumables and Optional Stores Services for the North Wales Region (comprising the geographic areas currently covered by the following Local Authorities): Cyngor Gwynedd, Isle of Anglesey CC, Conwy CBC, Denbighshire CC, Flintshire CC and Wrexham CBC.
Due to it's unique geographic location, Powys CBC will have the option to select the most appropriate lot/s to suit their operational requirements.
CPV classifications
- 34000000 - Transport equipment and auxiliary products to transportation
Lot value (estimated)
12000000 GBP Excluding VAT
14400000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2030, 23:59PM
Description of how multiple lots may be awarded
N/A Each Lot will be awarded based on the individual tender evaluation for that lot.
Participation
Conditions of participation
Please see tender documents - Evidence will be required at the point of contract award
Conditions of participation
Please see tender documents - Evidence will be required at the point of contract award
Award criteria
Type: price
Name
Commercial/Price - Basket of Parts
Description
Fixed unit prices for a basket of parts based on historic usage and technical knowledge
Weighting: 14.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when offered in combination with Indirect Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Indirect Supply (when offered in combination with Direct Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply Only
Description
Direct Supply (where only option)
Weighting: 8.00
Weighting type: percentageExact
Type: quality
Name
Social Value
Description
Bidders will be required to commit to providing added Social Value benefits which will be measured using the Social Value Themes, Outputs and Measures values.
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part One Operations
Description
See tender documents for detailed description and guidance.
Weighting: 20.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part Two Flexibility
Description
Please see tender documents for detailed description and guidance
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Supply Chain Management and Value for Money
Description
See tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: price
Name
Commercial - Stores Management Service
Weighting: 2.00
Weighting type: percentageExact
South West Wales
Lot number: 2
Description
Supply of Vehicle Parts, Workshop Consumables and Optional Stores Services - South West Wales (comprising the areas currently covered by the following Local Authorities): Ceredigion CC, Pembrokeshire CC, Carmarthenshire CC, Swansea C&CC, Neath Port Talbot CBC.
Due to it's unique geographic location, Powys CBC will have the option to select the most appropriate lot/s to suit their operational requirements.
CPV classifications
- 34000000 - Transport equipment and auxiliary products to transportation
Lot value (estimated)
12000000 GBP Excluding VAT
14399998 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2030, 23:59PM
Description of how multiple lots may be awarded
N/A Each Lot will be awarded based on the individual tender evaluation for that lot.
Participation
Conditions of participation
See tender documents, evidence will be required at point of contract award
Conditions of participation
See tender documents, evidence will be required at point of contract award
Award criteria
Type: price
Name
Commercial/Price - Basket of Parts
Description
Fixed unit prices for a basket of parts based on historic usage and technical knowledge
Weighting: 14.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when offered in combination with Indirect Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Indirect Supply (when offered in combination with Direct Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when single method preferred)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: quality
Name
Social Value
Description
Bidders will be required to commit to providing added Social Value benefits which will be measured using the Social Value Themes, Outputs and Measures values.
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part One Operations
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part Two Flexibility
Description
Please see tender documents for detailed description and guidance
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Supply Chain Management and Value for Money
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Stores Management Service
Description
Additional margin for Stores Management Service
Weighting: 2.00
Weighting type: percentageExact
Award criteria
Type: price
Name
Commercial/Price - Basket of Parts
Description
Fixed unit prices for a basket of parts based on historic usage and technical knowledge
Weighting: 14.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when offered in combination with Indirect Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Indirect Supply (when offered in combination with Direct Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when single method preferred)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: quality
Name
Social Value
Description
Bidders will be required to commit to providing added Social Value benefits which will be measured using the Social Value Themes, Outputs and Measures values.
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part One Operations
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part Two Flexibility
Description
Please see tender documents for detailed description and guidance
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Supply Chain Management and Value for Money
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Stores Management Service
Description
Additional margin for Stores Management Service
Weighting: 2.00
Weighting type: percentageExact
South East Wales
Lot number: 3
Description
South East Wales (comprising the areas currently covered by the following Local Authorities): Bridgend CBC, Vale of Glamorgan Council, Rhondda Cynon Taf CBC, Cardiff Council, Caerphilly CBC, Merthyr Tydfil CBC, Newport CC, Torfaen CBC, Blaenau Gwent CBC, Monmouthshire CC.
Due to it's unique geographic location, Powys CBC will have the option to select the most appropriate lot/s to suit their operational requirements.
CPV classifications
- 34000000 - Transport equipment and auxiliary products to transportation
Lot value (estimated)
12000000 GBP Excluding VAT
14400000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2030, 23:59PM
Description of how multiple lots may be awarded
N/A Each Lot will be awarded based on the individual tender evaluation for that lot.
Participation
Conditions of participation
See tender documents, evidence will be required at point of contract award
Conditions of participation
See tender documents, evidence will be required at point of contract award
Award criteria
Type: price
Name
Commercial/Price - Basket of Parts
Description
Fixed unit prices for a basket of parts based on historic usage and technical knowledge
Weighting: 14.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when offered in combination with Indirect Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Commercial/Price - Indirect Supply (when offered in combination with Direct Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when that is the sole preferred option)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: quality
Name
Social Value
Description
Bidders will be required to commit to providing added Social Value benefits which will be measured using the Social Value Themes, Outputs and Measures values.
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part One Operations
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part Two Flexibility
Description
Please see tender documents for detailed description and guidance
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Supply Chain Management and Value for Money
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Stores Management Service
Description
Additional Margin for Stores Management Service
Weighting: 2.00
Weighting type: percentageExact
Award criteria
Type: price
Name
Commercial/Price - Basket of Parts
Description
Fixed unit prices for a basket of parts based on historic usage and technical knowledge
Weighting: 14.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when offered in combination with Indirect Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Commercial/Price - Indirect Supply (when offered in combination with Direct Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when that is the sole preferred option)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: quality
Name
Social Value
Description
Bidders will be required to commit to providing added Social Value benefits which will be measured using the Social Value Themes, Outputs and Measures values.
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part One Operations
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part Two Flexibility
Description
Please see tender documents for detailed description and guidance
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Supply Chain Management and Value for Money
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Stores Management Service
Description
Additional Margin for Stores Management Service
Weighting: 2.00
Weighting type: percentageExact
All Wales
Lot number: 4.
Description
All Wales - This lot provides national coverage for those Customer Organisations who wish to use the agreement but cover a geographic area which crosses the boundaries of lots 1 to 3. In addition, Powys CBC will have the discretion to select to use this lot or one or more of Lots 1-3 to best suit their unique geographic spread.
CPV classifications
- 34000000 - Transport equipment and auxiliary products to transportation
Lot value (estimated)
6000000 GBP Excluding VAT
7200000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Contract start date (estimated)
01 April 2026, 00:00AM
Contract end date (estimated)
31 March 2030, 23:59PM
Description of how multiple lots may be awarded
N/A Each Lot will be awarded based on the individual tender evaluation for that lot.
Participation
Conditions of participation
See tender documents, evidence will be required at point of contract award
Conditions of participation
See tender documents, evidence will be required at point of contract award
Award criteria
Type: price
Name
Commercial/Price - Basket of Parts
Description
Fixed unit prices for a basket of parts based on historic usage and technical knowledge
Weighting: 14.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when offered in combination with Indirect Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Indirect Supply (when offered in combination with Direct Supply)
Description
Please see tender documents for detailed description
Weighting: 10.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when a single option is preferred)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: quality
Name
Social Value
Description
Bidders will be required to commit to providing added Social Value benefits which will be measured using the Social Value Themes, Outputs and Measures values.
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part One Operations
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part Two Flexibility
Description
Please see tender documents for detailed description and guidance
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Supply Chain Management and Value for Money
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Award criteria
Type: price
Name
Commercial/Price - Basket of Parts
Description
Fixed unit prices for a basket of parts based on historic usage and technical knowledge
Weighting: 14.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when offered in combination with Indirect Supply)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Indirect Supply (when offered in combination with Direct Supply)
Description
Please see tender documents for detailed description
Weighting: 10.00
Weighting type: percentageExact
Type: price
Name
Commercial/Price - Direct Supply (when a single option is preferred)
Description
Please see tender documents for detailed description
Weighting: 8.00
Weighting type: percentageExact
Type: quality
Name
Social Value
Description
Bidders will be required to commit to providing added Social Value benefits which will be measured using the Social Value Themes, Outputs and Measures values.
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part One Operations
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Type: quality
Name
Technical - Managing the Service – Part Two Flexibility
Description
Please see tender documents for detailed description and guidance
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical - Supply Chain Management and Value for Money
Description
Please see tender documents for detailed description and guidance
Weighting: 20.00
Weighting type: percentageExact
Tender submission deadline
23 February 2026, 14:00PM
Enquiry deadline
16 February 2026, 14:00PM
Date of award of contract
23 March 2026, 23:59PM
Submission address and any special instructions
The tender documentation including instructions can be located at https://etenderwales.ukp.app.jaggaer.com/home.htmlOnce you have created an account the tender references are as follows for searching:-Project_61925itt_122735Title: WGCD Framework for the Supply of Vehicle Parts, Workshop Consumables and Optional Stores Management ServicesWelsh Government Reference: C362/2025/2026NB: All communications MUST be via the "Message" option once you have accessed itt_122735.The Instruction documents, specification and copies of the templates to complete can all be found in the "attachments" area within that itt.There is a deadline for clarification questions - 2pm 13th Feb. The tender deadline is 2pm 20th Feb.Please ensure you read ALL the instructions in FULL before commencing your response.Please leave plenty of time between commencing uploading elements of your response and the deadline in case you experience any issues.The portal is operated by a 3rd party, if you have queries or issues relating to the operation of the portal, your account, error messages etc, please contact their helpdesk, there are links on the login page.
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Tender submission deadline
23 February 2026, 14:00PM
Enquiry deadline
16 February 2026, 14:00PM
Date of award of contract
23 March 2026, 23:59PM
Submission address and any special instructions
The tender documentation including instructions can be located at https://etenderwales.ukp.app.jaggaer.com/home.htmlOnce you have created an account the tender references are as follows for searching:-Project_61925itt_122735Title: WGCD Framework for the Supply of Vehicle Parts, Workshop Consumables and Optional Stores Management ServicesWelsh Government Reference: C362/2025/2026NB: All communications MUST be via the "Message" option once you have accessed itt_122735.The Instruction documents, specification and copies of the templates to complete can all be found in the "attachments" area within that itt.There is a deadline for clarification questions - 2pm 13th Feb. The tender deadline is 2pm 20th Feb.Please ensure you read ALL the instructions in FULL before commencing your response.Please leave plenty of time between commencing uploading elements of your response and the deadline in case you experience any issues.The portal is operated by a 3rd party, if you have queries or issues relating to the operation of the portal, your account, error messages etc, please contact their helpdesk, there are links on the login page.
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Document type
Conflict of interest
Description
Not published