Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
UK
Contact person: Einion Gruffudd
Telephone: +44 1970632842
E-mail: eeg@llgc.org.uk
Fax: +44 1970615709
NUTS: UKL
Internet address(es)
Main address: www.llgc.org.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0452
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Welsh Government Sponsored Body
I.5) Main activity
Other: Library
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Media Asset Management and Delivery System
Reference number: itt_67055
II.1.2) Main CPV code
32417000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The National Library of Wales is seeking a solution to deliver up to 250,000 A/V assets, including up to 150 TB of digitised video and sound material for viewing in four locations of a new Welsh Broadcast Archive. These locations will between them have 60 terminals which will be able to search the system and view/listen to the content.
The solution will need to communicate with NLW's other systems including the catalogue, digital archive tape library, digital asset management system, existing workflows and also a new crowdsourcing system for volunteer activity.
The solution is for a part of a project funded by the Heritage Lottery Fund, which is currently in it's development phase.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
319 612.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
Aberystwyth, Cardiff, Wrexham, Carmarthen
II.2.4) Description of the procurement
The National Library of Wales is seeking a solution to deliver up to 250,000 A/V assets, including up to 150 TB of digitised video and sound material for viewing in four locations of a new Welsh Broadcast Archive. These locations will between them have 60 terminals which will be able to search the system and view/listen to the content.
The solution will need to communicate with NLW's other systems including the catalogue, digital archive tape library, digital asset management system, existing workflows and also a new crowdsourcing system for volunteer activity.
The maximum budget is GBP 350,000 (excluding VAT) for the system, license and maintenance for the first 5 years. The project is partly funded by the Heritage Lottery Fund and any award will be conditional upon the success of the final submission.
II.2.5) Award criteria
Quality criterion: Quality/ Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The solution is for a part of a project funded by the Heritage Lottery Fund, which is currently in it's development phase. The delivery phase is currently planned to start in November 2018.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 048-104853
Section V: Award of contract
Contract No: itt_67055
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/07/2018
V.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
everis
United Kingdom House, 180 Oxford Street
London
W1D 1NN
UK
Telephone: +44 7860430877
NUTS: UKI31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 319 612.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Although the tender will be conditional awarded by the end of May 2018, the award of the contract will be subject to the award of a Heritage Lottery Fund submission in June 2018, which will hopefully be awarded by September/ October 2018. NLW reserves the right to withdraw the Letter of Conditional Appointment if the funding bid is unsuccessful.
(WA Ref:83547)
VI.4) Procedures for review
VI.4.1) Review body
The National Library of Wales
Penglais, Aberystwyth
Ceredigion
SY23 3BU
UK
Telephone: +44 1970632800
E-mail: mjo@llgc.org.uk
Fax: +44 1970615709
Internet address(es)
URL: www.llgc.org.uk
VI.5) Date of dispatch of this notice
11/07/2018