Summary

OCID:: ocds-kuma6s-153766
Published by:: Powys County Council
Authority ID:: AA0354
Publication date:: 28 July 2025
Deadline date:: 19 September 2025
Notice type:: Contract Notice
Has documents:: Yes
Has SPD:: No
Has Carbon Reduction Plan:: No

Abstract

This work is part of the Powys Schools Transformation project. The aim of this project is to review the options for the rights of way crossing the sites of 36 school sites. The work is targeted at improving site security for safeguarding pupils and staff, whilst maintaining reasonable access for the public to comply with legal obligations. On desktop assessment, sites have been graded as high, medium or low priority in relation to taking additional safeguarding action in relation to rights of way. This will be formally reviewed at stage 4, based on the options appraisal. This will inform priorities for later work. An initial review of options is required, to assess opportunities for: •Legal diversion of the paths concerned, to maintain access in a location that is commensurate with both site security for safeguarding and convenient public access. •Identification of sites where this is unlikely to be possible and consideration of other options for achieving site security for safeguarding. On agreement of which options to pursue for each site, the contractor will then take forward the necessary community consultation and work prior to legal Order making, where that is required. If post Order making work is required e.g. addressing concerns, referral of the matter for an external decision and / or appeals, the contractor will undertake this work. The deadline for completion of the work and then the submission of the final invoice is 31st August 2027.

Full notice text

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: Powys County Council
Postal Address: Countryside Access & Recreation / Strategic Property, County Hall,
Town: Llandrindod Wells	Postal Code: LD1 5LG	Country: UK
For the attention of: Sian Barnes and David Thompson	Telephone: +44 01597826000
E-Mail:	Fax:
Internet Address (URL): http://www.powys.gov.uk Electronic access to information: https://www.sell2wales.gov.wales/ Electronic submission of tenders and requests to participate: https://www.sell2wales.gov.wales/

1.2 Address from which documentation may be obtained

Official Name: Powys County Council
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL):

1.3 Completed documents must be returned to:

Official Name: Powys County Council
Postal Address:
Town:	Postal Code:	Country: UK
For the attention of:	Telephone:
E-Mail:	Fax:
Internet Address (URL):

2 Contract Details

2.1 Title

Powys Schools Public rights of way project

2.2 Description of the goods or services required

On desktop assessment, sites have been graded as high, medium or low priority in relation to taking additional safeguarding action in relation to rights of way. This will be formally reviewed at stage 4, based on the options appraisal. This will inform priorities for later work.

An initial review of options is required, to assess opportunities for:

•Legal diversion of the paths concerned, to maintain access in a location that is commensurate with both site security for safeguarding and convenient public access.

•Identification of sites where this is unlikely to be possible and consideration of other options for achieving site security for safeguarding.

On agreement of which options to pursue for each site, the contractor will then take forward the necessary community consultation and work prior to legal Order making, where that is required. If post Order making work is required e.g. addressing concerns, referral of the matter for an external decision and / or appeals, the contractor will undertake this work.

The deadline for completion of the work and then the submission of the final invoice is 31st August 2027.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=153766.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	73200000		Research and development consultancy services
	73210000		Research consultancy services
	73220000		Development consultancy services
	90712400		Natural resources management or conservation strategy planning services

b) Delivery Location/Area

	Code		Location
	1024		Powys

2.4 Total quantity or scope of tender

Please see specification for full details. There are 36 school sites to be included in an initial review of options, to assess opportunities for:

• Legal diversion of the paths concerned, to maintain access in a location that is commensurate with both site security for safeguarding and convenient public access.

• Identification of sites where this is unlikely to be possible and consideration of other options for achieving site security for safeguarding.

After the initial review, the Council cannot guarantee which sites may be progressed. Scoring will be based on the indicative assumptions below, but please note that this is not guaranteed:

a. Stages 1-4: 36 sites for initial review

b. Stages 5-9: 15 sites progress to consultation and Order making

c. Stages 10-11: 5 sites referred to Welsh Minister or Court for a decision.

3 Conditions for Participation

3.1 Minimum standards and qualification required

Please see the specification for the conditions of participation.

4 Administrative Information

4.1 Type of Procedure

Single stage

4.2 Reference number attributed to the notice by the contracting authority

PS-PRoW

4.3 Time Limits

Time-limit for receipt of completed tenders
19-08-2025 Time 12:00

Estimated award date
27-08-2025

4.5 Language or languages in which tenders or requests to participate can be drawn up

EN CY

4.6 Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1 Additional Information

Please see specification and appendices for full details.

(WA Ref:153766)

The buyer considers that this contract is suitable for consortia bidding.

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

FINAL Specification for Schools Safeguarding rights of way project

Appendix 2 - Standard Services Contract (GDPR) + Amends Version 2 Master inc Communications Clause

Appendix 3 - Data Processing Agreement Template May 2022_v4

Appendix 4 - Modern Slavery Policy 2024 Final

Appendix 1 - Abermule CP School

Appendix 1 - Archdeacon Griffiths C in W School

Appendix 1 - Brecon High School

Appendix 1 - Brynhafren CP School

Appendix 1 - Brynllywarch Hall Special School

Appendix 1 - Buttington Trewern CP School

Appendix 1 - Caersws CP School

Appendix 1 - Clyro C in W School

Appendix 1 - Cradoc School

Appendix 1 - Crickhowell CP & High Schools

Appendix 1 - Franksbridge CP School

Appendix 1 - Guilsfield CP School

Appendix 1 - John Beddoes Campus, Newtown High School

Appendix 1 - Llanfaes CP School

Appendix 1 - Llanfechain CP School

Appendix 1 - Llangynidr CP School

Appendix 1 - Llanidloes High School

Appendix 1 - Llansantffraid C in W School

Appendix 1 - Montgomery C in W School

Appendix 1 - Newbridge C in W School

Appendix 1 - Newtown High School & Maesyrhandir CP School

Appendix 1 - Radnor Valley CP School

Appendix 1 - Sennybridge CP School

Appendix 1 - Welshpool High School

Appendix 1 - Ysgol Bro Caereinion (Secondary Campus)

Appendix 1 - Ysgol Bro Ddyfi & Canolfan Hyddgen

Appendix 1 - Ysgol Calon Cymru (Builth Campus)

Appendix 1 - Ysgol Calon Cymru (Llandrindod Campus)

Appendix 1 - Ysgol Carno

Appendix 1 - Ysgol Golwg y Cwm

Appendix 1 - Ysgol Gymraeg Dyffryn Glowyr

Appendix 1 - Ysgol Gymraeg y Trallwng

Appendix 1 - Ysgol Maesydderwen

Appendix 1 - Ysgol Meifod

Appendix 1 - Ysgol Rhiw-Bechan Tregynon

5.3 Publication date of this notice

28-07-2025

SF 51a

Coding

Commodity categories

ID	Title	Parent category
73220000	Development consultancy services	Research and development consultancy services
90712400	Natural resources management or conservation strategy planning services	Environmental planning
73200000	Research and development consultancy services	Research and development services and related consultancy services
73210000	Research consultancy services	Research and development consultancy services

Delivery locations

ID	Description
1024	Powys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: N/a
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
15/08/2025 10:51	Notice date(s) changed The Deadline date was changed from 19/08/2025 12:00 to 19/09/2025 12:00. We would like to allow interested suppliers more time to prepare a submission in view of the summer holiday period, as we anticipate that supplier capacity to do so may be affected by leave commitments.
15/08/2025 10:53	Question and Answers deadline change The deadline for submission of questions through the online Q&A function has been changed as below. Old question submission deadline: 15/08/2025 12:00 New question submission deadline: 12/09/2025 12:00 Please ensure that you have submitted all questions before the new date.
15/08/2025 10:57	REPLACED FILE: FINAL Specification for Schools Safeguarding rights of way project Specification - PLEASE NOTE REVISED DATES to reflect extended submission deadline

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Postbox – for Buyers and Suppliers

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

There are no documents attached to this document

Replaced documents

There are no previous versions of these documents.

Powys Schools Public rights of way project

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

2.2

Description of the goods or services required

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

4.2

Reference number attributed to the notice by the contracting authority

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox