CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Building Refresh

2.2

Description of the goods or services required

We are redeveloping quickly and recently benefited from the European Regional Development Fund via the WCVA Social Business Growth Fund, and this scheme has now been joined by the Arts Council of Wales through their capital programmes.

We are investing directly in the visitor experience at the Theatr and want to reinvigorate artistic engagement for audiences and the visitor experience for when people make a trip to the Theatr’s home at the Canal Basin in Brecon.

We are undertaking a significant capital project, investing up to £250,000, that will see us partner with a designer (or design team) to revolutionise the public spaces at Theatr Brycheiniog.

As part of this project, we’ll be asking the successful bidder to imagine, think through and present to us costed designs for exciting changes, that will see us deliver a redesigned front of house feel that meets the expectations of modern audiences and visitors; these plans will include:

• A new café lounge for the ground floor, linking this space to the other areas on the canal side, creating a sustainable catering outlet

• A ticketing centre and shop instead of our box office in the old front of house desk area

• A remodeled and flexible bar area with meeting spaces on the 1st floor

• A reimagined 2nd Floor activity space, that continues to engage visitors in the visual arts, but extends our ability to provide hire space, a further hospitality overflow that feels purposeful and a flexible dining location for the frequent sell-out shows.

The design concept, however, is being considered as a refurbishment and not a deep renovation.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111552.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

We have been granted two funds for refurbishment work, one for the public spaces, to support the Theatr providing modern, flexible and engaging premises for artistic engagement, the other supports how the Theatr may engage in ancillary activities to support its financial balancing, creating income, employment opportunities and providing regeneration that stems from the Theatr’s impact.

Once complete we will reveal a NEW Theatr Brycheiniog, which will be a welcoming and inviting building, with new facilities, service, produce and an overhauled visitor experience.

It will be a confident programme delivered by

a venue that supports audiences, encourages attendance and is delightful to experience. Each element of the design will illustrate the Company we are and demonstrate the values we hold dear. A budget for design at this stage of £15,000, but there may be further funds available subject to a convincing business case.

3 Conditions for Participation

3.1

Minimum standards and qualification required

We will ask those interested to submit a pack to us, via email or by post to the Theatr. In this pack we will wish to see the following:

• A company or professional CV

• Examples of past work and/or projects

• At least one idea of how you would respond to this brief and tell us how you would approach this project

• An example budget breakdown (in relation to your submitted idea) and how you would allocate the spending

• At least two references from professional contacts or from clients you have provided similar work for.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

How will we decide on a designer / design team?

We will review any submissions looking at the following design brief criteria:

1. How does the design focus on access and inclusivity?

2. How does the design factor in sustainability and does it include plans on how to minimise environmental impact in the short and long term?

3. Does the design establish a building environment that attempts the widest appeal whilst reflecting the following:

a. How the design will create an inviting welcome

b. The building’s purpose as a Theatre

c. TBC’s Vision, mission, aims & values, and the

refreshed brand

d. The Cultural life of Wales, Wales’ audiences

and artists

e. The Welsh language

f. The Theatr’s Location and provenance g. The Arts and the arts industries

4. Has the design considered our audiences and visitors, specifically does it ensure that the building design and layout:

a. Maintains the appeal and engagement of current visitors and audiences

b. Strikes a distinct invitation to new, under- represented, lapsed, dormant or absent visitors and audiences

c. Broadens the spaces’ attractiveness to younger, more mobile groups, whilst

d. Delivers a distinctly cross-generational sense of welcome

5. How the design might reflect the Theatr’s needs as we come out of the pandemic and how any covid-secure measures might be considered

We want any designs for these updated spaces

to reflect the brand, values and vision for the Company. We are engaging in a brand refresh to make sure that we futureproof ourselves as much as possible, and we want you to work with, and take on the impact from this work to ensure that the new building image reflects the modern Theatr Brycheiniog we are, and the one we will become after all this change.

We will also assess the submissions by reviewing the individuals or companies submitting, by looking at the following:

a. The reputation, experience and quality of project team or companies involved in the work

b. The proposed approach

c. Assessing value for money and best value

d. Financial stability, quality assurance and

sustainability policies of bid submission and/or team

(WA Ref:111552)

Relates to the following project/programme financed by EU Community Funds: the European Regional Development Fund via the WCVA Social Business Growth Fund

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice