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UK4

The Servicing of Domestic Boilers and Heating Appliances in Pembrokeshire

  • First published: 10 June 2025
  • Last modified: 10 June 2025
  • Record interest

     

  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-h6vhtk-05464b
Published by:
Pembrokeshire County Council
Authority ID:
AA0255
Publication date:
10 June 2025
Deadline date:
22 July 2025
Notice type:
UK4
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

Pembrokeshire County Council wishes to commission a single contractor to deliver safety checks, servicing and repair of oil and gas fired boilers, domestic air source heat pump systems and appliances along with the service, repair and replacement of smoke and heat detectors and carbon monoxide detectors, to its domestic and sheltered housing properties, throughout the County of Pembrokeshire. Also included in this agreement is the requirement to carry out interim safety checks and certification to Void properties prior to them being let (Fire up and Instruct). The Authority’s Housing portfolio consists of approximately 5,461 domestic properties with gas, oil or air source heat pumps, heating, or appliances. All properties will contain smoke, heat and CO alarms.

Full notice text

Scope

Procurement reference

PROC/2526/027

Procurement description

Pembrokeshire County Council wishes to commission a single contractor to deliver safety checks, servicing and repair of oil and gas fired boilers, domestic air source heat pump systems and appliances along with the service, repair and replacement of smoke and heat detectors and carbon monoxide detectors, to its domestic and sheltered housing properties, throughout the County of Pembrokeshire. Also included in this agreement is the requirement to carry out interim safety checks and certification to Void properties prior to them being let (Fire up and Instruct).

The Authority’s Housing portfolio consists of approximately 5,461 domestic properties with gas, oil or air source heat pumps, heating, or appliances. All properties will contain smoke, heat and CO alarms.

Main category

Services

Delivery regions

  • UKL14 - South West Wales

Total value (estimated, excluding VAT)

2600000 GBP to 2600000GBP

Contract dates (estimated)

15 September 2025, 00:00AM to 14 September 2028, 23:59PM

Extension end date (if all the extensions are used): 14 September 2029

Contracting authority

Pembrokeshire County Council

Identification register:

  • GB-PPON

Address 1: County Hall

Town/City: Pembrokeshire

Postcode: SA61 1TP

Country: United Kingdom

Public Procurement Organisation Number: PYMR-6838-HZQY

Email: Procurement@pembrokeshire.gov.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 44621200 - Boilers
  • 38431200 - Smoke-detection apparatus
  • 50531100 - Repair and maintenance services of boilers

Delivery regions

  • UKL14 - South West Wales

Lot value (estimated)

2600000 GBP Excluding VAT

3120000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

15 September 2025, 00:00AM

Contract end date (estimated)

14 September 2028, 23:59PM

Extension end date (estimated)

14 September 2029, 23:59PM

Can the contract be extended?

Yes

Description of extensions

The Contract will be for a 3 year period with an option to extend for a further period of up to 12 months, subject to available budget, satisfactory performance and agreement by both parties.

Participation

Conditions

Economic

Conditions of participation

As listed within Tender Documentation.

The Supplier will need to commit to obtaining the following insurances prior to Contract start date:

- Public Liability £5million

- Employers Liability £5million

Conditions

Economic

Conditions of participation

As listed within Tender Documentation.

Service engineers must be qualified and competent up to the relevant GAS SAFE/OFTEC /NICEIC or equivalent registered accreditation (copies of the successful contractor’s engineer’s qualifications will be required prior to the Works commencing) and be competent to work with hard wired smoke / heat/CO detectors.

For Air Source Heat Pumps, engineers shall demonstrate their competency via manufacturers training or equivalent.

If manufacturers training is not held, engineers must commit to completing training within 8 weeks of contract commencement.

Award criteria

Type: price

Name

Pricing Schedule

Description

Please see Tender Docs.

Weighting: 70.00

Weighting type: percentageExact

Type: quality

Name

General Method Statement

Description

As per Tender Docs.

Weighting: 15.00

Weighting type: percentageExact

Type: quality

Name

Quality Control Procedures

Description

As per Tender Docs

Weighting: 5.00

Weighting type: percentageExact

Type: quality

Name

Asbestos Method Statement

Description

As per Tender Docs.

Weighting: 5.00

Weighting type: percentageExact

Type: quality

Name

Community Benefit

Description

As per Tender Docs

Weighting: 5.00

Weighting type: percentageExact

Contract terms and risks

Payment terms

As detailed in ITT_117765.

https://etenderwales.bravosolution.co.uk

Description of risks to contract performance

N/A.

Submission

Tender submission deadline

22 July 2025, 14:00PM

Enquiry deadline

15 July 2025, 12:00PM

Date of award of contract

01 September 2025, 23:59PM

Submission address and any special instructions

https://etenderwales.bravosolution.co.ukITT_117765 refers.

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

01 May 2029, 23:59PM

Languages that may be used for submission

  • English
  • Welsh

Coding

Commodity categories

ID Title Parent category
44621200 Boilers Radiators and boilers
50531100 Repair and maintenance services of boilers Repair and maintenance services for non-electrical machinery
38431200 Smoke-detection apparatus Detection apparatus

Delivery locations

ID Description
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.