Summary
- OCID:
- ocds-h6vhtk-05464b
- Published by:
- Pembrokeshire County Council
- Authority ID:
- AA0255
- Publication date:
- 10 June 2025
- Deadline date:
- 22 July 2025
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Pembrokeshire County Council wishes to commission a single contractor to deliver safety checks, servicing and repair of oil and gas fired boilers, domestic air source heat pump systems and appliances along with the service, repair and replacement of smoke and heat detectors and carbon monoxide detectors, to its domestic and sheltered housing properties, throughout the County of Pembrokeshire. Also included in this agreement is the requirement to carry out interim safety checks and certification to Void properties prior to them being let (Fire up and Instruct). The Authority’s Housing portfolio consists of approximately 5,461 domestic properties with gas, oil or air source heat pumps, heating, or appliances. All properties will contain smoke, heat and CO alarms.
Full notice text
Scope
Procurement reference
PROC/2526/027
Procurement description
Pembrokeshire County Council wishes to commission a single contractor to deliver safety checks, servicing and repair of oil and gas fired boilers, domestic air source heat pump systems and appliances along with the service, repair and replacement of smoke and heat detectors and carbon monoxide detectors, to its domestic and sheltered housing properties, throughout the County of Pembrokeshire. Also included in this agreement is the requirement to carry out interim safety checks and certification to Void properties prior to them being let (Fire up and Instruct).
The Authority’s Housing portfolio consists of approximately 5,461 domestic properties with gas, oil or air source heat pumps, heating, or appliances. All properties will contain smoke, heat and CO alarms.
Total value (estimated, excluding VAT)
2600000 GBP to 2600000GBP
Contract dates (estimated)
15 September 2025, 00:00AM to 14 September 2028, 23:59PM
Extension end date (if all the extensions are used): 14 September 2029
Contracting authority
Pembrokeshire County Council
Identification register:
Address 1: County Hall
Town/City: Pembrokeshire
Postcode: SA61 1TP
Country: United Kingdom
Public Procurement Organisation Number: PYMR-6838-HZQY
Email: Procurement@pembrokeshire.gov.uk
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Open procedure
Is the total value above threshold?
Above threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 44621200 - Boilers
- 38431200 - Smoke-detection apparatus
- 50531100 - Repair and maintenance services of boilers
Lot value (estimated)
2600000 GBP Excluding VAT
3120000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
15 September 2025, 00:00AM
Contract end date (estimated)
14 September 2028, 23:59PM
Extension end date (estimated)
14 September 2029, 23:59PM
Can the contract be extended?
Yes
Description of extensions
The Contract will be for a 3 year period with an option to extend for a further period of up to 12 months, subject to available budget, satisfactory performance and agreement by both parties.
Participation
Conditions of participation
As listed within Tender Documentation.
The Supplier will need to commit to obtaining the following insurances prior to Contract start date:
- Public Liability £5million
- Employers Liability £5million
Conditions of participation
As listed within Tender Documentation.
Service engineers must be qualified and competent up to the relevant GAS SAFE/OFTEC /NICEIC or equivalent registered accreditation (copies of the successful contractor’s engineer’s qualifications will be required prior to the Works commencing) and be competent to work with hard wired smoke / heat/CO detectors.
For Air Source Heat Pumps, engineers shall demonstrate their competency via manufacturers training or equivalent.
If manufacturers training is not held, engineers must commit to completing training within 8 weeks of contract commencement.
Award criteria
Type: price
Name
Pricing Schedule
Description
Please see Tender Docs.
Weighting: 70.00
Weighting type: percentageExact
Type: quality
Name
General Method Statement
Description
As per Tender Docs.
Weighting: 15.00
Weighting type: percentageExact
Type: quality
Name
Quality Control Procedures
Description
As per Tender Docs
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Asbestos Method Statement
Description
As per Tender Docs.
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Community Benefit
Description
As per Tender Docs
Weighting: 5.00
Weighting type: percentageExact
Contract terms and risks
Payment terms
As detailed in ITT_117765.
https://etenderwales.bravosolution.co.uk
Description of risks to contract performance
N/A.
Submission
Tender submission deadline
22 July 2025, 14:00PM
Enquiry deadline
15 July 2025, 12:00PM
Date of award of contract
01 September 2025, 23:59PM
Submission address and any special instructions
https://etenderwales.bravosolution.co.ukITT_117765 refers.
May tenders be submitted electronically?
Yes
Is this a recurring procurement?
No
Publication date of next tender notice (estimated)
01 May 2029, 23:59PM
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 44621200 |
Boilers |
Radiators and boilers |
| 50531100 |
Repair and maintenance services of boilers |
Repair and maintenance services for non-electrical machinery |
| 38431200 |
Smoke-detection apparatus |
Detection apparatus |
Delivery locations
| ID |
Description
|
| 1014 |
South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion) |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a