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Contract Notice

Mill Common Urban Woodland Renewal contract. Phase 2: Woodland access improvements

  • First published: 17 June 2025
  • Last modified: 17 June 2025
  • Record interest

     

  • This file may not be fully accessible.

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Contents

Summary

OCID:
ocds-kuma6s-152387
Published by:
Monmouthshire County Council
Authority ID:
AA0277
Publication date:
17 June 2025
Deadline date:
25 June 2025
Notice type:
Contract Notice
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

The work will take place in two phases. Items 1 – 3 to be completed before the 18th July. Items 4 - 5 to be completed between 15th October and January 31st and is subject to the completion of a second phase of felling scheduled for the end of September. Mill Common is a popular recreational woodland in the middle of a residential area. All work must be carried out to a high standard and with consideration to site users. Site must be left safe and tidy at the end of the working day. Any areas of incomplete work where access may be hazardous must be protected by barriers over night or over weekends. All materials required to complete the project will be procured, paid for, supplied by, and taken to site by contractor. It will be the responsibility of the contractor to remove all waste from the site at the end of the project and be disposed of in line with waste regulations and to leave the site at the end of works in a tidy condition (all tools and equipment removed, litter and waste generated during the works removed, free from trip hazards, etc) and any concerns raised by the project manager resolved to their satisfaction. See attached brief for details of the requirements.

Full notice text

CONTRACT NOTICE – NATIONAL

WORKS

1 Authority Details

1.1

Authority Name and Address


Monmouthshire County Council

Green Infrastructure, County Hall, Rhadyr,

Usk

NP15 1GA

UK

Kate Stinchcombe

+44 1633644068


http://www.monmouthshire.gov.uk
http://www.sell2wales.gov.wales
http://www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained


Monmouthshire County Council

County Hall, Rhadyr,

Usk

NP15 1GA

UK


+44 1633644068


http://www.monmouthshire.gov.uk

1.3

Completed documents must be returned to:


Monmouthshire County Council

Green Infrastructure, County Hall, Rhadyr,

Usk

NP15 1GA

UK

Kate Stinchcombe

+44 1633644068


http://www.monmouthshire.gov.uk

2 Contract Details

2.1

Title

Mill Common Urban Woodland Renewal contract. Phase 2: Woodland access improvements

2.2

Description of the goods or services required

The work will take place in two phases. Items 1 – 3 to be completed before the 18th July. Items 4 - 5 to be completed between 15th October and January 31st and is subject to the completion of a second phase of felling scheduled for the end of September.

Mill Common is a popular recreational woodland in the middle of a residential area. All work must be carried out to a high standard and with consideration to site users. Site must be left safe and tidy at the end of the working day. Any areas of incomplete work where access may be hazardous must be protected by barriers over night or over weekends.

All materials required to complete the project will be procured, paid for, supplied by, and taken to site by contractor. It will be the responsibility of the contractor to remove all waste from the site at the end of the project and be disposed of in line with waste regulations and to leave the site at the end of works in a tidy condition (all tools and equipment removed, litter and waste generated during the works removed, free from trip hazards, etc) and any concerns raised by the project manager resolved to their satisfaction.

See attached brief for details of the requirements.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=152387.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

45233253 Surface work for footpaths
100 UK - All
1000 WALES
1010 West Wales and The Valleys
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1017 Bridgend and Neath Port Talbot
1018 Swansea
1020 East Wales
1021 Monmouthshire and Newport
1022 Cardiff and Vale of Glamorgan
1023 Flintshire and Wrexham
1024 Powys

2.4

Total quantity or scope of tender

Requirements

Item 1a: woodland ride preparation. 400m linear metres (inc. both sides of path)

Rake back or mechanically mulch/flail path verges to remove tree works debris to a minimum of 2m width either side of the path or to the dead hedge boundary, whichever is closest to remove debris leaving a surface suitable for flail mowing. To removal all tree debris above 50mm diameter between the edge of the 2m ride and the dead hedge and use to windrow adjacent to or augment the dead hedge.

Item 1b: Path resurfacing (200 linear meters)

Scrape back existing surface of the path back to the sub-base removing soils and detritus.

Replace edging boards with tanalised timber mini dimensions 87x38mm (w x h) and pegged in place at least every 2m. gaps in sub-base to be backfilled with MOT Type 3 sub-base and compacted.

Re-surface with limestone stone to dust with central camber, sloping 2 to 4% to the outside edge. Final path height at the path edges be between 50 and 100mm above ground level Path surface to be vibration rolled to bind to provide consistent even regularity of surface.

Following path construction, verges to be built up just below finished path edge sloping to ground to promote runoff away from the path.

Item 2: Construct 40 m replacement path.

To reinstate two sections of path 1.5m wide (30m and 10m)

Excavate as appropriate to install sub-base to 150mm and 25mm surface material set on a geotextile sheet such as Terram 2000 similar approved. Layered and secured ensuring all base, sides are covered, and sheets are overlapped by a minimum of 1m.

Path to be edged with tanalised timber mini dimensions 87x38mm (w x h) and pegged in place at least every 2m.

Sub-base to be MOT type 3 compacted using heavy vibrating roller.

Surface to achieve with central camber, sloping 2 to 4% to the outside edge. Final path height at the path edges be between 50 and 100mm above ground level Path surface to be vibration rolled to bind to provide consistent even regularity of surface.

Following path construction, verges to be built up just below finished path edge sloping to ground to promote runoff away from the path.

Item 3: Step replacement (three sections, currently 23, 6 and 5 risers)

Renew steps at locations identified on map. Replace step risers with oak sleepers 1.2m width and pinned in place with galvanised metal rod min diameter 12mm. Steps sides edged with tanalised timber minimum 87x38 (w x h) and back fill where necessary with MOT type 3 stone and stone to dust binding of top layer, steps to have a frontwards fall of 1:50 (+- 10). Step depth minimum 450mm, maximum strep riser height of 170mm. Path between steps should not have a rise of more than 1:20.

The top of and bottom approaches to steps must have level approaches of a minimum size of 1500mm x 1200mm (L x W)

It is expected that the sections will require additional treads to meet the hight and slope requirements approximately 28, 10 and 5 risers.

Continuous double handrail to one side of steps to include any intermediate path areas between steps less than 3000mm long. Top timber rail to be set at a height average of 900mm.

Supporting hand rail posts to be no further apart than 1.8m.

Height of handrail to taken at the mid-point of each step. Posts and rails to be exterior grade tantalised timber.

Post diameter- min 75mm, rails either min 87x38mm or 75mm half round.

Rail ends to be rounded off and no longer than 100mm overhang of last post.

Item 4a: woodland ride preparation. 472m linear metres (inc both sides of path)

Rake back or mechanically mulch/flail path verges to remove tree works debris to a minimum of 2m width either side of the path or to the dead hedge boundary, whichever is closest to remove debris leaving a surface suitable for flail mowing. To removal all tree debris above 50mm diameter between the edge of the 2m ride and the dead hedge and use to windrow adjacent to or augment the dead hedge.

Item 4b: Path resurfacing (236 linear meters)

Scrape back existing surface of the path back to the sub-base removing soils and detritus.

Replace edging boards with tanalised timber mini dimensions 87x38mm (w x h) and pegged in place at least every 2m. gaps in sub-base to be backfilled with MOT Type 3 sub-base and compacted.

Re-surface with limestone stone to dust with central camber, sloping 2 to 4% to the outside edge. Final path height at the path edges be between 50 and 100mm above ground level Path surface to be vibration rolled to bind to provide consistent even regularity of surface

Following path construction, verges to be built up just below finished path edge sloping to ground to promote runoff away from the path.

Item 5: Step replacement (three sections, 7, 4, 5 currently risers)

Renew steps at locations identified on map. Replace step risers with oak sleepers 1.2m width and pinned in place with galvanised metal rod min diameter 12mm. Steps sides edged with tanalised timber minimum 87x38 (w x h) and back fill where necessary with MOT type 3 stone and stone to dust binding of top layer, steps to have a frontwards fall of 1:50 (+- 10). Step depth minimum 450mm, maximum strep riser height of 170mm. Path between steps should not have a rise of more than 1:20.

The top of and bottom approaches to steps must have level approaches of a minimum size of 1500mm x 1200mm (L x W)

It is expected that the sections will require additional treads to meet the hight and slope requirements approximately 9, 7 and 6 risers.

Continuous handrail to one side of steps to include any intermediate path areas between steps less than 3000mm long. Single timber rail to be set at a height average of 900mm.

Supporting hand rial posts to be no further apart than 1.8m

Height of handrail to taken at the mid-point of each step. Posts and rails to be exterior grade tantalised timber.

Post diameter- min 75mm, rails either min 87x38mm or 75mm half round.

Rail ends to be rounded off and no longer than 100mm overhang of last post.

Duration of works

Items 1-3 to be completed by 18th July 2025.

Items 4 & 5 to be completed by 31st January 2026 subject to the completion of the felling.

3 Conditions for Participation

3.1

Minimum standards and qualification required

See Brief attached

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    25-06-2025  Time  17:00

Estimated award date
 27-06-2025

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:152387)

5.2

Additional Documentation

TWIG - Mill Common Final ITT access

5.3

Publication date of this notice

 17-06-2025

Coding

Commodity categories

ID Title Parent category
45233253 Surface work for footpaths Construction, foundation and surface works for highways, roads

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot
1022 Cardiff and Vale of Glamorgan
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013 Conwy and Denbighshire
1020 East Wales
1023 Flintshire and Wrexham
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012 Gwynedd
1011 Isle of Anglesey
1021 Monmouthshire and Newport
1024 Powys
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018 Swansea
100 UK - All
1000 WALES
1010 West Wales and The Valleys

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

About the buyer

Main contact:
N/a
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
No further information has been uploaded.

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional Documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

There are no documents attached to this document

Replaced documents

There are no previous versions of these documents.


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