CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Aberkenfig Square and Woodland Contract

2.2

Description of the goods or services required

Newcastle Higher Community Council (NHCC) invites suitably qualified contractors to tender for a three-year grounds maintenance contract relating to Aberkenfig Woodland and Aberkenfig Square.

The contract is intended to support the Council’s continued stewardship and enhancement of these valued community assets through the delivery of a consistent, safe, environmentally conscious and high-quality maintenance service.

Any agreement arising from this tender will be in the form of a formal contract between NHCC and the successful contractor.

You are invited to tender for provision of these services.

NHCC is a community council operating within Bridgend County Borough covering the communities of Aberkenfig and Pen-y-Fai.

Aberkenfig Woodland is a well-used community woodland and green space regularly used for walking, informal recreation and community enjoyment. The site contains woodland paths, planted areas, biodiversity features and community infrastructure.

Aberkenfig Square is a prominent public space within the village and forms part of the wider public realm and environmental presentation of the area.

Since 2024, significant enhancement and improvement works have been undertaken across both sites through grant funding, council investment and community partnership activity. These works have included biodiversity improvements, environmental enhancements, access improvements and installation of community assets and infrastructure.

The Council therefore seeks a contractor who will help maintain, protect and enhance these spaces throughout the duration of the contract.

NHCC recognises the importance of balancing accessibility, public safety and environmental management with the protection and enhancement of biodiversity and the natural character of the woodland environment.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=166815.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

The contractor shall provide a comprehensive grounds and environmental maintenance service across Aberkenfig Woodland and Aberkenfig Square.

The works will include, but not necessarily be limited to:

• Grass cutting

• Woodland path maintenance

• Vegetation management

• Bramble and foliage control

• Litter picking

• Hedge maintenance

• Community garden and planted area maintenance

• Seasonal maintenance works

• Raised bed maintenance (square)

• Monitoring and maintaining accessibility

• General environmental upkeep

• Reporting of vandalism, fly tipping or safety concerns

• Maintenance around installed assets and biodiversity features

The contractor shall ensure all areas are maintained in a safe, tidy and presentable condition at all times while preserving the natural character of the woodland. The square requires regular inspections and general cleaning.

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Please see the attached document and full tender. Please read and fully understand this prior to submission

(WA Ref:166815)

5.2

Additional Documentation

5.3

Publication date of this notice