Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873732
E-mail: aleksandra.zebrowska@cardiff.gov.uk
NUTS: UKL22
Internet address(es)
Main address: www.cardiff.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Families First Services
Reference number: ERFX1004069
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
The City of Cardiff Council currently receives a Welsh Government grant for the Families First programme to provide early intervention and prevention services for families.
Welsh Government published the final guidance for the new Families First programme in April 2017. This formed the direction of travel for the Families First programme. This confirmed that the four main elements of provision would be:
- Continuation of Team Around the Family (TAF) model of working
- Continuation of the Disability Focus, which provides support to families with needs related to their child’s disabilities (this element continues to be ring-fenced)
- A clearer focus on support for parenting.
- A clearer focus on support for young people.
The Council is looking to establish a range of services that aligns with these four main elements and has considered opportunities to link services into those already in existence and to develop clearer systems for early help through service redesign
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 980 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Families First Services Families First Lot 1 - Early Years Volunteer Support Service
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85312300
85312330
85323000
85311300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Lot 1 – Early Years Volunteer Support Service. To complement the in house delivery of parenting services, the Council wishes to procure a volunteer based family support service with an estimated contract value of 140,000 GDP per annum. The Early Years Volunteer Support Service will offer home based support, delivered by volunteers to families with very young children.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is looking to award four separate contracts for delivery of the lots of service provision as detailed below. The Council recognises that some bidders may wish to come together and bid collaboratively. The Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
Lot No: 2
II.2.1) Title
Families First Lot 2 - Healthy Relationships Service
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85312300
85312330
85323000
85311300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Lot 2 – Healthy Relationships Service. The Council wishes to procure a contract for additional specialised support for healthy relationships and sexual health, inclusive of preventative Child Sexual Exploitation work. This service will build upon successful work carried out within the first phase of Families First, working with professionals in up-skilling them to deal with sexual health related issues as well as offering support to young people on both a 1-1 and group work basis. The estimated contract value is 95,000 GBP per annum.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is looking to award four separate contracts for delivery of the lots of service provision as detailed below. The Council recognises that some bidders may wish to come together and bid collaboratively. The Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
Lot No: 3
II.2.1) Title
Families First Lot 3 - Youth Information Service
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85312300
85312330
85323000
85311300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Lot 3 – Youth Information Service. In line with recommendations from youth engagement, communication has been identified as a key area for young people in relation to Families First. Sustaining a web based information service, and building a social media presence is intended to improve the quality and availability of information for young people linked to Families First. The estimated value of this contract is 40,000 GBP per annum.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is looking to award four separate contracts for delivery of the lots of service provision as detailed below. The Council recognises that some bidders may wish to come together and bid collaboratively. The Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
Lot No: 4
II.2.1) Title
Families First Lot 4 - Family Wellbeing Service
II.2.2) Additional CPV code(s)
85000000
85300000
85310000
85312300
85312330
85323000
85311300
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Lot 4 – Family Wellbeing Service. Low level mental health needs, including of parents and carers, have been identified through stakeholder engagement as a gap in existing service provision. The Family Wellbeing Service will build upon services offered under the first phase of Families First, offering evidence based interventions for those with low level mental and emotional health related issues. The estimated value of this contract is 470,000 GBP per annum.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council is looking to award four separate contracts for delivery of the lots of service provision as detailed below. The Council recognises that some bidders may wish to come together and bid collaboratively. The Council welcomes bids from all types of tendering organisations, including sole tenderers, consortiums and lead/sub contractor arrangements.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 229-477390
Section V: Award of contract
Lot No: 1
Title: Families First Services Families First Lot 1 - Early Years Volunteer Support Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/03/2018
V.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Home Start Cardiff East
Rainbow House, 1 Newent Rd
Cardiff
CF3 0BL
UK
Telephone: +44 2920360876
NUTS: UKL22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 560 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Families First Lot 2 - Healthy Relationships Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/03/2018
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
YMCA Cardiff
The Walk, Roath
Cardiff
CF24 3AG
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 380 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Families First Lot 3 - Youth Information Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/03/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ProMo Cymru Limited
17 West Bute Street
Cardiff
CF10 5EP
UK
Telephone: +44 2920462222
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 160 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Families First Lot 4 - Family Wellbeing Service
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/03/2018
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Barnardo's
Barnardo's, Trident Court East Moors Road
CARDIFF
CF24 5TD
UK
Telephone: +44 2920493387
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 869 504.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:79052)
VI.4) Procedures for review
VI.4.1) Review body
The City of Cardiff Council
County Hall, Atlantic Wharf
Cardiff
CF10 4UW
UK
Telephone: +44 2920873734
Internet address(es)
URL: www.cardiff.gov.uk
VI.5) Date of dispatch of this notice
14/03/2018