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II.1.1) Title
The Gwynedd Council Highways and Municipal – Highways Rural Grass Cutting Tender 2023
Reference number: Project 51892 - ITT99470
II.1.2) Main CPV code
45233229
II.1.3) Type of contract
Works
II.1.4) Short description
The Client wishes to procure a Contractor or Contractors to undertake the Contract of the maintenance of the Rural Highways Verge Maintenance Service.
The Client has responsibility for ensuring that the Highways Rural Verge Maintenance is of a high standard and will wish to satisfy itself that the contracted service to be provided complies with all statutory requirements which are, or would otherwise have been, obligatory upon the Client, Client Agent or employees
For the purpose of the Contract the Client has divided the Gwynedd Council Geographical areas into three areas as follows:-
ARFON ( which is sub-divided into 3 DISTRICTS )
DWYFOR ( which is sub-divided into 6 DISTRICTS )
MEIRIONNYDD ( which is sub-divided into 8 DISTRICTS )
There will be in total 17 districts all with individual contracts.
The Client’s Rural Highways Grass cutting service contract will be a divided into 17 routes (lots). The framework contract will be awarded on the basis of a single Contractor for each Areas, with one Contractor being awarded a maximum of “8” Areas (lots).
The Contractor will be able to submit a bid for one, for several or for all of the lots, and will be required to rank their bids from 1 to however many routes they are bidding for in terms of preference
The proposed service will be carried out in accordance with the terms and conditions set out in the NEC4 term service short contract. The Client reserves the right not to proceed with any proposals made in response to this invitation.
The initial Service period for the contract is 24 months from the start date, the Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.1.5) Estimated total value
Value excluding VAT:
700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 17 lots
Maximum number of lots that may be awarded to one tenderer: 8
Lot No: 1
II.2.1) Title
Arfon Tender District Area 1 - A1
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area 1 - Arfon 1
II.2.4) Description of the procurement
Grass Cutting for District Area 1 - A1
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
the Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Arfon Tender District Area 2 - A2
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area 2 - Arfon 2
II.2.4) Description of the procurement
Grass Cutting for District Area 2 - A2
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Arfon Tender District Area 3 - A3
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area 3 - Arfon 3
II.2.4) Description of the procurement
Grass Cutting for District Area 3 - A3
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Dwyfor Tender District Area D6/1
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Dwyfor D6/1
II.2.4) Description of the procurement
Grass Cutting for District Area D6/1 Dwyfor
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Dwyfor Tender District Area D6/2
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Dwyfor D6/2
II.2.4) Description of the procurement
Grass Cutting for District Area D6/2 Dwyfor
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Dwyfor Tender District Area D6/3
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area DWyfor D6/3
II.2.4) Description of the procurement
Grass Cutting for District Area D6/3 Dwyfor
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
Dwyfor Tender District Area D6/4
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Areas Dwyfor D6/4
II.2.4) Description of the procurement
Grass Cutting for District Area D6/4 Dwyfor
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
Dwyfor Tender District Area D6/5
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Dwyfor D6/5
II.2.4) Description of the procurement
Grass Cutting for District Area D6/5 Dwyfor
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
Dwyfor Tender District Area D6/6
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Dwyfor D6/6
II.2.4) Description of the procurement
Grass Cutting for District Area D6/6 Dwyfor
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
Meirionnydd Tender District Area M1
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Areas Meirionnydd M1
II.2.4) Description of the procurement
Grass Cutting for District Areas M1 Meirionnydd
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
, the Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
Meirionnydd Tender District Area M2
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Meirionnydd M2
II.2.4) Description of the procurement
Grass Cutting for District Area M2 Meirionnydd
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
Meirionnydd Tender District Area M3
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Meirionnydd M3
II.2.4) Description of the procurement
Grass Cutting for District Area M3 Meirionnydd
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
AS Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 13
II.2.1) Title
Meirionnydd Tender District Area M4
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Areas Meirionnydd M4
II.2.4) Description of the procurement
Grass Cutting for District Area M4 Meirionnydd
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 14
II.2.1) Title
Meirionnydd Tender District Area M5
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Meirionnydd M5
II.2.4) Description of the procurement
Grass Cutting for District Area M5 Meirionnydd
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 15
II.2.1) Title
Meirionnydd Tender District Area M6
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Meirionnydd M6
II.2.4) Description of the procurement
Grass Cutting for District Area M6 Meirionnydd
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 16
II.2.1) Title
Meirionnydd Tender District Area M7
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Meirionnydd M7
II.2.4) Description of the procurement
Grass Cutting for District Area M7 Meirionnydd
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 17
II.2.1) Title
Meirionnydd Tender District Area M8
II.2.2) Additional CPV code(s)
45112730
45112700
45233229
II.2.3) Place of performance
NUTS code:
UKL12
Main site or place of performance:
District Area Meirionnydd M8
II.2.4) Description of the procurement
Grass Cutting for District Area M8 Meirionnydd
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The Client reserve the right to extend the contract for a further 24 months in 12 months periods. (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
As Volume 1 - Form of Tender
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=130067
The Contractor shall ensure that all contracts with Subcontractors and Suppliers which the Contractor intends to procure following the Award date, and which the Contractor has not, before the date of this Contract, already planned to award to a particular Subcontractor or Supplier, are advertised through the Sell2Wales portal (www.sell2wales.gov.wales) and awarded following a fair, open, transparent and competitive process proportionate to the nature and value of the contract.
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
Gwynedd Council are in the process of developing the use of TOMS for community benefits purpose.
Profile question section - relating to Skills and Apprentices are asked within the SPD, on etenderwales.
The buyer considers that this contract is suitable for consortia.