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UK4

Wrexham University Heating and Mechanical Servicing

  • First published: 12 March 2026
  • Last modified: 12 March 2026
  • Version: 1
  • Record interest

     

  • This file may not be fully accessible.

  •  

Contents

Summary

OCID:
ocds-h6vhtk-066911
Published by:
Wrexham University
Authority ID:
AA0288
Publication date:
12 March 2026
Deadline date:
14 May 2026
Notice type:
UK4
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The purpose of this ITT is to select a suitably qualified and experienced Supplier to undertake the delivery of the Heating Plant Maintenance across the University estate, including reactive maintenance and planned preventative maintenance (“PPM”), together with associated statutory inspections and performance management.This ITT is issued via the Sell2Wales portal. The University reserves the right not to award any contract as a result of this process.The Contract is intended to cover:a) PPM services to boilers and pressurisation units in accordance with manufacturer’s recommendations, SFG20 or equivalent stand, and applicable legislation (see Appendix 1 and Appendix 2).b) Reactive and remedial maintenance, fault diagnosis and rectification of heating plant.c) Statutory inspections, certification and record keepingd) Performance reporting against Key Performance Indicators (“KPIs”) (Appendix 3/Appendix 2 as applicable).

Full notice text

Scope

Procurement description

The purpose of this ITT is to select a suitably qualified and experienced Supplier to undertake the delivery of the Heating Plant Maintenance across the University estate, including reactive maintenance and planned preventative maintenance (“PPM”), together with associated statutory inspections and performance management.

This ITT is issued via the Sell2Wales portal. The University reserves the right not to award any contract as a result of this process.

The Contract is intended to cover:

a) PPM services to boilers and pressurisation units in accordance with manufacturer’s recommendations, SFG20 or equivalent stand, and applicable legislation (see Appendix 1 and Appendix 2).

b) Reactive and remedial maintenance, fault diagnosis and rectification of heating plant.

c) Statutory inspections, certification and record keeping

d) Performance reporting against Key Performance Indicators (“KPIs”) (Appendix 3/Appendix 2 as applicable).

Main category

Services

Delivery regions

  • UKL12 - Gwynedd
  • UKL11 - Isle of Anglesey
  • UKL13 - Conwy and Denbighshire
  • UKL23 - Flintshire and Wrexham
  • UKL24 - Powys

Total value (estimated, excluding VAT)

175000.00 GBP to 175000.00GBP

Contract dates (estimated)

01 September 2026, 00:00AM to 01 September 2029, 23:59PM

Extension end date (if all the extensions are used): 01 September 2031

Contracting authority

Wrexham University

Identification register:

  • GB-CHC

Address 1: Plas Coch

Town/City: Wrexham

Postcode: LL11 2AW

Country: United Kingdom

Website: https://www.wrexham.ac.uk

Charity Commission (England and Wales): 1142048

Contact name: Liam James

Email: liam.james@wrexham.ac.uk

Organisation type: Public authority - sub-central government

Devolved regulations that apply: Wales

Procedure

Procedure type

Below threshold - open competition

Is the total value above threshold?

Below threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 50710000 - Repair and maintenance services of electrical and mechanical building installations
  • 50720000 - Repair and maintenance services of central heating

Delivery regions

  • UKL12 - Gwynedd
  • UKL11 - Isle of Anglesey
  • UKL13 - Conwy and Denbighshire
  • UKL23 - Flintshire and Wrexham
  • UKL24 - Powys

Lot value (estimated)

175000.00 GBP Excluding VAT

210000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 September 2026, 00:00AM

Contract end date (estimated)

01 September 2029, 23:59PM

Extension end date (estimated)

01 September 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

We envision two 12 month extension options if both parties are happy to continue.

Award criteria

Type: quality

Name

Technical

Description

This will include 10% weighting for Social Value

Weighting: 70.00

Weighting type: percentageExact

Type: price

Name

Commercial

Description

Price will be evaluated as described in the ITT

Weighting: 30.00

Weighting type: percentageExact

Submission

Tender submission deadline

14 May 2026, 17:00PM

Enquiry deadline

17 April 2026, 17:00PM

Submission address and any special instructions

Tenders must be submitted via Sell2Wales by the stated Deadline. https://www.sell2wales.gov.wales. Late submissions may not be accepted. Tenders must remain open for acceptance for 90 calendar days from the Tender Submission Deadline.

May tenders be submitted electronically?

Yes

Documents

ID

L-18

Document type

Bidding documents

Description

RFQ For Services Form

ID

L-19

Document type

Bidding documents

Description

Appendix 1

ID

L-20

Document type

Bidding documents

Description

Appendix 2

ID

L-21

Document type

Bidding documents

Description

Appendix 3

ID

L-22

Document type

Bidding documents

Description

Appendix 4

ID

L-23

Document type

Bidding documents

Description

Appendix 5

ID

L-24

Document type

Bidding documents

Description

Supplier Response Form A

ID

L-25

Document type

Bidding documents

Description

Supplier Response Form B

ID

L-26

Document type

Bidding documents

Description

Supplier Response Form C

ID

L-27

Document type

Bidding documents

Description

Supplier Response Form D

ID

L-28

Document type

Bidding documents

Description

Supplier Response Form E

ID

L-29

Document type

Bidding documents

Description

Supplier Response Form F

ID

L-30

Document type

Bidding documents

Description

Supplier Response Form G

ID

L-31

Document type

Bidding documents

Description

Supplier Response Form H

ID

L-32

Document type

Bidding documents

Description

Supplier Response Form I

Coding

Commodity categories

ID Title Parent category
There are no commodity categories for this notice.

Delivery locations

ID Description
1013 Conwy and Denbighshire
1023 Flintshire and Wrexham
1012 Gwynedd
1011 Isle of Anglesey
1024 Powys

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Postbox

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the "Add to my interest list" button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Q&A

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the "View Questions and Answers" button.

Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

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pdf1.10 MB
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docx
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docx109.62 KB
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docx
docx109.38 KB
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docx111.02 KB
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Replaced documents

There are no previous versions of these documents.


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