Contract notice
Section I: Contracting
authority
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
UK
E-mail: gregg.roberts@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
POW-CP-59209 - Provision of Out of Hours (OOH) - Personal Dental Services (PDS)
Reference number: POW-CP-59209
II.1.2) Main CPV code
85130000
II.1.3) Type of contract
Services
II.1.4) Short description
Powys Teaching Health Board is seeking formal proposals to support the current NHS provision of primary dental care within Powys by providing a Dental Out of Hours (DOOH) service.
Powys Teaching Health Board (PTHB) is seeking to support the provision of NHS dentistry within the county on Saturday, Sundays and Public/Bank Holiday on a pro rata basis.
By definitive NHS treatment we mean that an urgent problem is clinically treated to provide a permanent solution as reasonable as possible.
The main objectives are:
-Responsibility to secure or provide Primary Dental Services.
-The allocation of financial resources for Primary Dental Services.
-Powers to commission dental services that best meet local requirements.
The DOOH service shall be delivered to individuals with dental problems which are deemed urgent enough, after assessment, to warrant active treatment by a dental professional and where needs cannot safely be deferred until the next working day.
II.1.5) Estimated total value
Value excluding VAT:
390 766.46
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Saturday
II.2.2) Additional CPV code(s)
85130000
85131000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys Teaching Health Board is seeking formal proposals to support the current NHS provision of primary dental care within Powys by providing a Dental Out of Hours (DOOH) service.
Powys Teaching Health Board (PTHB) is seeking to support the provision of NHS dentistry within the county on Saturday, Sundays and Public/Bank Holiday on a pro rata basis.
By definitive NHS treatment we mean that an urgent problem is clinically treated to provide a permanent solution as reasonable as possible.
The main objectives are:
-Responsibility to secure or provide Primary Dental Services.
-The allocation of financial resources for Primary Dental Services.
-Powers to commission dental services that best meet local requirements.
The DOOH service shall be delivered to individuals with dental problems which are deemed urgent enough, after assessment, to warrant active treatment by a dental professional and where needs cannot safely be deferred until the next working day.
Dental emergency classification:
Patients who require emergency care are those requiring immediate attention in order to minimise the risk of serious medical complications or prevent long-term dental complications. Their condition means they are most likely to present in Accident and Emergency departments with:
-Uncontrollable dental haemorrhage following extractions
-Rapidly increasing swelling around the throat or eye
-Trauma
-Airways compromised
-Sepsis
Dental unscheduled (or urgent) classification
Patients who require urgent care include but not limited to the following examples;
-Severe dental pain
-Dental and soft tissue acute infection
-Dental trauma for example avulsion or fracture
The following lot is for the delivery of services on Saturday Only.
Please see Information for Bidders document on the Bravo Solutions portal for further details.
Powys Teaching Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Trust into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.
The tender will be awarded based on 70% quality & 30% Commercial as detailed in the ITT document. Please note that the tender closing date is 22/05/2025 at midday and any late submissions will not be considered.
The etenderwales bravosolution ref:
Project: project_59209 and itt_117199
Please direct all queries relating to this tender via the messaging function of the Bravo portal.
More details can be found at https://etenderwales.bravosolution.co.uk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145732
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Sunday
II.2.2) Additional CPV code(s)
85130000
85131000
II.2.3) Place of performance
NUTS code:
UKL24
II.2.4) Description of the procurement
Powys Teaching Health Board is seeking formal proposals to support the current NHS provision of primary dental care within Powys by providing a Dental Out of Hours (DOOH) service.
Powys Teaching Health Board (PTHB) is seeking to support the provision of NHS dentistry within the county on Saturday, Sundays and Public/Bank Holiday on a pro rata basis.
By definitive NHS treatment we mean that an urgent problem is clinically treated to provide a permanent solution as reasonable as possible.
The main objectives are:
-Responsibility to secure or provide Primary Dental Services.
-The allocation of financial resources for Primary Dental Services.
-Powers to commission dental services that best meet local requirements.
The DOOH service shall be delivered to individuals with dental problems which are deemed urgent enough, after assessment, to warrant active treatment by a dental professional and where needs cannot safely be deferred until the next working day.
Dental emergency classification:
Patients who require emergency care are those requiring immediate attention in order to minimise the risk of serious medical complications or prevent long-term dental complications. Their condition means they are most likely to present in Accident and Emergency departments with:
-Uncontrollable dental haemorrhage following extractions
-Rapidly increasing swelling around the throat or eye
-Trauma
-Airways compromised
-Sepsis
Dental unscheduled (or urgent) classification
Patients who require urgent care include but not limited to the following examples;
-Severe dental pain
-Dental and soft tissue acute infection
-Dental trauma for example avulsion or fracture
The following lot is for the delivery of services on Sunday Only.
Please see Information for Bidders document on the Bravo Solutions portal for further details.
Powys Teaching Health Board recognises the importance of the Welsh language to the communities it serves. Consequently, responses to an invitation to quote or tender will be accepted in Welsh as well as English. However, please note that tender responses submitted only in Welsh will be translated by the Trust into English before consideration. Those involved in translating the document will be barred from taking decisions on awarding tenders.
The tender will be awarded based on 70% quality & 30% Commercial as detailed in the ITT document. Please note that the tender closing date is 22/05/2025 at midday and any late submissions will not be considered.
The etenderwales bravosolution ref:
Project: project_59209 and itt_117199
Please direct all queries relating to this tender via the messaging function of the Bravo portal.
More details can be found at https://etenderwales.bravosolution.co.uk.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145732
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/05/2025
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.7) Conditions for opening of tenders
Date:
22/05/2025
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=150685
(WA Ref:150685)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
08/05/2025