Scope
Procurement reference
DBW00213.00
Procurement description
DBW is seeking to establish a contract to provide fifteen (15) multi-function print devices (‘MFP’) for its offices to replace its current estate. This includes a full managed service for all hardware and software elements of the printing solution.
The supplier will submit a proposal for the supply, installation and maintenance of multi-function printing, copying and scanning devices over a three (3) year period (with an option to extend by two additional years). These devices will replace the MFPs already deployed to DBW’s offices, including the print management software if not required for the proposed solution.
Further information can be obtained from the Invitation to Tender.
Total value (estimated, excluding VAT)
80000.00 GBP to 80000.00GBP
Contract dates (estimated)
31 July 2026, 00:00AM to 30 July 2029, 23:59PM
Extension end date (if all the extensions are used): 30 July 2031
Contracting authority
Development Bank of Wales
Identification register:
Address 1: Development Bank of Wales plc
Town/City: Cardiff
Postcode: CF10 4BZ
Country: United Kingdom
Website: http://www.developmentbank.wales
Public Procurement Organisation Number: PCWM-6438-QYVP
Contact name: Sarah Patnett
Email: sarah.patnett@developmentbank.wales
Telephone: +442920338134
Organisation type: Public authority - central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Below threshold - open competition
Is the total value above threshold?
Below threshold
Lots
Divided into 1 lots
Lot number: 1
CPV classifications
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 22000000 - Printed matter and related products
Lot value (estimated)
80000.00 GBP Excluding VAT
95999.99 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
31 July 2026, 00:00AM
Contract end date (estimated)
30 July 2029, 23:59PM
Extension end date (estimated)
30 July 2031, 23:59PM
Can the contract be extended?
Yes
Description of extensions
2 x 12 months
Does the lot include options?
Yes
Description of options
Suppliers are requested to provide information about other related services to supplement those specified in the Invitation to Tender. Suppliers are requested to provide costs associated with these extra services however, DBW will be under no obligation to purchase the services.
Participation
Conditions of participation
Conditions of participation are set out in the Invitation to Tender.
Award criteria
Type: quality
Name
Service Overview and Compliance with Specification
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Software, Licensing and Print Management
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Implementation, Deployment and Configuration
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Technical and Infrastructure Requirements
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Security and Data Protection
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Maintenance, Support and Service Resilience
Weighting: 10.00
Weighting type: percentageExact
Type: quality
Name
Hardware Lifecycle and Refresh
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Account Management and Customer Support
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Added Value and Innovation
Weighting: 5.00
Weighting type: percentageExact
Type: quality
Name
Environmental, Social and Governance (ESG)
Weighting: 5.00
Weighting type: percentageExact
Type: price
Name
Cost
Weighting: 30.00
Weighting type: percentageExact
Tender submission deadline
19 June 2026, 12:00PM
Enquiry deadline
12 June 2026, 16:00PM
Submission address and any special instructions
To access the Invitation to Tender, associated documents and to submit a tender response, suppliers are requested to access etenderwales using the link below: https://etenderwales.bravosolution.co.uk/web/login.shtmlWithin the etenderwales portal, search for itt_124704 under which the documents can be accessed.
May tenders be submitted electronically?
Yes
Tender submission deadline
19 June 2026, 12:00PM
Enquiry deadline
12 June 2026, 16:00PM
Submission address and any special instructions
To access the Invitation to Tender, associated documents and to submit a tender response, suppliers are requested to access etenderwales using the link below: https://etenderwales.bravosolution.co.uk/web/login.shtmlWithin the etenderwales portal, search for itt_124704 under which the documents can be accessed.
May tenders be submitted electronically?
Yes