Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Contact person: Lisa Evans
Telephone: +44 7966230649
E-mail: lisa.evans5@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement For The Supply and Delivery of Corporate and Protective Clothing
Reference number: CCS/18/076
II.1.2) Main CPV code
35113400
II.1.3) Type of contract
Supplies
II.1.4) Short description
The framework will cover corporate, protective and safety clothing for several departments within the Council. Items such as safety footwear, hi visability clothing, eye and ear safety equipment, working type polo shirts and trousers, etc
II.1.5) Estimated total value
Value excluding VAT:
.01
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Framework Agreement For The Supply and Delivery of Corporate and Protective Clothing
II.2.2) Additional CPV code(s)
18444100
18100000
18110000
18113000
18220000
18221000
18222000
18400000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Swansea, South Wales
II.2.4) Description of the procurement
A Framework is to be tendered for Corporate, protective and safety clothing and equipment for the Council. It will contain a variety of items required from safety footwear, hi visability clothing, water/weather proof clothing, head, ear and eye safety wear, corporate polo shirts and trousers for some departments, etc.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two Year Contract (With Provision to extend up to for a further 24 months, which could be broken down into an Initial One Year extension, Plus a further One Year Extension)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
There might be items which the COuncil may require which will not be on the Core list tendered, we will ask for a discount on these items when required and they be ordered as part of the framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Two Year Contract (With Provision to extend up to for a further 24 months, which could be broken down into an Initial One Year extension, Plus a further One Year Extension)
II.2.2) Additional CPV code(s)
18444100
18100000
18110000
18113000
18220000
18221000
18222000
18400000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Swansea, South Wales
II.2.4) Description of the procurement
The framework will consist of corporate, safety and protective clothing and equipment. Several departments within the Council will be using the framework, items such as safety footwear, hi visibility clothing, water/weather proof clothing, head, ear and eye protection, corporate polo shirts and trousers are some of the items on the framework agreement.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Two Year Contract (With Provision to extend up to for a further 24 months, which could be broken down into an Initial One Year extension, Plus a further One Year Extension)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Additional items may need to be purchased as the contract is running, they will be additional items to the core list submitted for tendering. A discount will be required on these items but they will be ordered as part of the framework.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please see all tender paperwork within E-tenderwales, there are "Special Conditions of Contract" plus other vital documents like the Logo's/branding details
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/12/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 24 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/12/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Contract duration is two years with an option to extend for a further twenty four months. This will be re-tendered following the contracts expiry date.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
1. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=95022
(WA Ref:95022)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
City & County of Swansea - Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 79600230649
E-mail: lisa.evans5@swansea.gov.uk
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.2) Body responsible for mediation procedures
City & County of Swansea - Legal, Democratic Services & Business Intelligence
Civic Centre
Swansea
SA1 3SN
UK
Telephone: +44 1792636000
Internet address(es)
URL: http://www.swansea.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
We will hold regular review meetings during the duration of the Contract Framework.
VI.4.4) Service from which information about the review procedure may be obtained
City & County of Swansea - Procurement Department, Commercial Services
Civic Centre,
Swansea,
SA1 3SN
UK
Telephone: +44 7966230649
Internet address(es)
URL: http://www.swansea.gov.uk
VI.5) Date of dispatch of this notice
06/11/2019