Summary
- OCID:
- ocds-h6vhtk-05a706
- Published by:
- Cyngor Sir Ceredigion County Council
- Authority ID:
- AA0491
- Publication date:
- 02 October 2025
- Deadline date:
- 03 November 2025
- Notice type:
- UK4
- Has documents:
- No
- Has SPD:
- No
- Has Carbon Reduction Plan:
- N/A
Abstract
Ceredigion County Council is seeking to appoint providers for Welsh-English translation and interpretation services. The type of work will vary, but includes Council, Cabinet and Committee reports and minutes, budget papers, policies and strategies, reports, newsletters, presentations and notices. Meetings may include public meetings and training sessions.
Full notice text
Scope
Procurement reference
itt_118169
Procurement description
Ceredigion County Council is seeking to appoint providers for Welsh-English translation and interpretation services. The type of work will vary, but includes Council, Cabinet and Committee reports and minutes, budget papers, policies and strategies, reports, newsletters, presentations and notices. Meetings may include public meetings and training sessions.
Total value (estimated, excluding VAT)
400000 GBP to 220000GBP
Contract dates (estimated)
20 November 2025, 00:00AM to 18 November 2033, 23:59PM
Is a framework being established?
Yes
Is this an open framework scheme?
Yes
Contracting authority
Cyngor Sir Ceredigion County Council
Identification register:
Address 1: Neuadd y Cyngor
Town/City: Aberaeron
Postcode: SA46 0PA
Country: United Kingdom
Website: http://www.ceredigion.gov.uk
Public Procurement Organisation Number: PRYH-5713-PHLR
Email: ymholiadau.caffael@ceredigion.gov.uk
Telephone: +441545570881
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales
Procedure
Procedure type
Competitive flexible procedure
Is the total value above threshold?
Above threshold
Trade agreements
Government Procurement Agreement (GPA)
Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Framework
Percentage fee charged to suppliers
0%
Open framework scheme end date (estimated)
19 November 2033, 23:59PM
Award method when using the framework
With and without reopening competition
Framework operation description
The framework will be reopened to potential new entrants in November 2026 and again in November 2029.
The suppliers on the framework will be ranked according to the total of their technical and commercial scores from this tender exercise.
There will be two options for awarding work under the framework at the Council's discretion as follows:
1. The supplier with the highest ranked score will be contacted first and if they are unable to deliver the service for any reason, then the second ranked supplier shall be contacted and so forth.
2. For larger projects, the Council may contact all of the suppliers on a particular lot and request quotes. The work will then be allocated to the supplier that submits the best quote in terms of meeting the requirement and the price.
Lots
Divided into 2 lots
Ceredigion - Welsh-English Translation - Lot 1 Text
Lot number: 1
Description
This lot is for Welsh-English Text Translation Services.
CPV classifications
- 79530000 - Translation services
Lot value (estimated)
20000 GBP Excluding VAT
240000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
20 November 2025, 00:00AM
Contract end date (estimated)
18 November 2033, 23:59PM
Award criteria
Type: quality
Name
Technical Envelope
Description
The technical envelope contains 4 questions. These and their related scores are detailed in the tender.
Weighting: 30.00
Weighting type: percentageExact
Type: price
Name
Commercial Envelope
Description
The commercial envelope contains a question requiring bidders to submit a price per 1000 words, inclusive of all associated expenses. All details are available in the tender.
Weighting: 70.00
Weighting type: percentageExact
Welsh-English Interpretation
Lot number: 2
Description
This lot is for Welsh-English interpretation services.
CPV classifications
- 79540000 - Interpretation services
Lot value (estimated)
200000 GBP Excluding VAT
240000 GBP Including VAT
Sustainability
Small and medium-sized enterprises (SME)
Voluntary, community and social enterprises (VCSE)
Contract start date (estimated)
20 November 2025, 00:00AM
Contract end date (estimated)
18 November 2033, 23:59PM
Award criteria
Type: quality
Name
Technical Envelope
Description
The technical envelope contains 3 questions. These and their related scores are detailed in the tender.
Weighting: 30.00
Weighting type: percentageExact
Type: price
Name
Commercial Envelope
Description
The commercial envelope contains a question requiring bidders to submit their hourly rate, inclusive of all associated expenses. All details are available in the tender.
Weighting: 70.00
Weighting type: percentageExact
Submission
Tender submission deadline
03 November 2025, 12:00PM
Enquiry deadline
27 October 2025, 12:00PM
Date of award of contract
10 November 2025, 23:59PM
Submission address and any special instructions
The etenderwales tendering portal will be used for this exercise and the address is as follows: https://etenderwales.bravosolution.co.uk/go/578449110199A52775E8Bids will not be accepted by any other method than through etenderwales.
May tenders be submitted electronically?
Yes
Languages that may be used for submission
Coding
Commodity categories
| ID |
Title
|
Parent category
|
| 79540000 |
Interpretation services |
Office-support services |
| 79530000 |
Translation services |
Office-support services |
Delivery locations
| ID |
Description
|
| 1014 |
South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion) |
About the buyer
- Main contact:
- n/a
- Admin contact:
- n/a
- Technical contact:
- n/a
- Other contact:
- n/a