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UK2

PME. CSGCC2627/200. Immersive Vehicle

  • First published: 14 October 2026
  • Last modified: 14 October 2026
  • Version: 1
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The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-h6vhtk-0787c0
Published by:
Coleg Sir Gar
Authority ID:
AA0265
Publication date:
14 October 2026
Deadline date:
-
Notice type:
UK2
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The College is seeking tenders for the supply and conversion of a mobile immersive learning vehicle to provide an accessible, flexible and interactive learning environment for learners with Additional Learning Needs and the wider College curriculum.

The requirement includes the supply of a suitable vehicle, conversion and internal fit-out, installation and integration of immersive audio-visual and interactive technology, accessibility adaptations, furniture, power systems, testing, commissioning and staff training. The successful supplier will be responsible for delivering a complete, fully integrated and operational solution, including all necessary certifications, warranties and supporting documentation.

The vehicle will enable learners to experience and practise real-world situations in a safe and supportive environment, supporting the development of independence, confidence, communication, life skills, employability and preparedness for everyday situations.

The College requires delivery and completion within the project funding timetable, with expenditure completed by 31 March. Tenderers must therefore demonstrate that their proposed solution can be delivered, installed, commissioned and handed over within the required timeframe.

Full notice text

Scope

Procurement reference

CSGCC2627/200

Procurement description

The College is seeking tenders for the supply and conversion of a mobile immersive learning vehicle to provide an accessible, flexible and interactive learning environment for learners with Additional Learning Needs and the wider College curriculum.

The requirement includes the supply of a suitable vehicle, conversion and internal fit-out, installation and integration of immersive audio-visual and interactive technology, accessibility adaptations, furniture, power systems, testing, commissioning and staff training. The successful supplier will be responsible for delivering a complete, fully integrated and operational solution, including all necessary certifications, warranties and supporting documentation.

The vehicle will enable learners to experience and practise real-world situations in a safe and supportive environment, supporting the development of independence, confidence, communication, life skills, employability and preparedness for everyday situations.

The College requires delivery and completion within the project funding timetable, with expenditure completed by 31 March. Tenderers must therefore demonstrate that their proposed solution can be delivered, installed, commissioned and handed over within the required timeframe.

Main category

Goods

Delivery regions

  • UKL - Wales

Total value (estimated)

280000.00 GBP Excluding VAT

336000.00 GBP Including VAT

Contract dates (estimated)

01 December 2026, 00:00AM to 30 April 2027, 23:59PM

Contracting authority

Coleg Sir Gar

Identification register:

  • GB-PPON

Address 1: Coleg Sir Gâr

Town/City: Carmarthenshire

Postcode: SA15 4DN

Country: United Kingdom

Website: https://www.csgcc.ac.uk/en

Public Procurement Organisation Number: PYJY-8483-QRLV

Contact name: Heidi Davies

Email: procurement@colegsirgar.ac.uk

Organisation type: Public undertaking

Devolved regulations that apply: Wales

Procedure

Is the total value above threshold?

Above threshold

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 34000000 - Transport equipment and auxiliary products to transportation
  • 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
  • 32000000 - Radio, television, communication, telecommunication and related equipment
  • 48000000 - Software package and information systems

Delivery regions

  • UKL - Wales

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

01 December 2026, 00:00AM

Contract end date (estimated)

30 April 2027, 23:59PM

Engagement

Engagement process description

Preliminary market engagement was undertaken to gain a better understanding of the specialist market, available technologies and potential delivery options for the immersive learning vehicle.

Discussions with suppliers helped identify the technical requirements, potential challenges and the need for collaboration between vehicle conversion specialists, and technology providers and accessibility specialists.

The engagement also helped inform the specification, delivery arrangements and procurement approach, ensuring the College's requirements were realistic and achievable within the available budget and timescales.

The information gathered was used to develop the tender documentation. Participation in the engagement does not provide any supplier with an advantage in the subsequent competitive tender process

Due date

13 October 2026, 00:00AM

Has the engagement period already ended?

Yes

Submission

Publication date of tender notice (estimated)

19 October 2026

Coding

Commodity categories

ID Title Parent category
30000000 Office and computing machinery, equipment and supplies except furniture and software packages Computer and Related Services
32000000 Radio, television, communication, telecommunication and related equipment Technology and Equipment
48000000 Software package and information systems Computer and Related Services
34000000 Transport equipment and auxiliary products to transportation Transport and Related Services

Delivery locations

ID Description
100 UK - All

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.