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UK4

CSGCC2627/200 - Design, Supply and Installation of an Accessible Immersive Learning Vehicle

  • First published: 22 October 2026
  • Last modified: 22 October 2026
  • Version: 1
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Contents

Summary

OCID:
ocds-h6vhtk-0787c0
Published by:
Coleg Sir Gar
Authority ID:
AA0265
Publication date:
22 October 2026
Deadline date:
16 November 2026
Notice type:
UK4
Has documents:
Yes
Has SPD:
No
Has Carbon Reduction Plan:
N/A

Abstract

The College is seeking to purchase a mobile immersive learning vehicle to provide a flexible and innovative experiential learning environment. The requirement is expected to be based around an accessible vehicle of approximately 3.5 tonnes, capable of travelling between college locations and other suitable sites.

The vehicle will incorporate immersive audio, visual, sensory and interactive technology to recreate realistic environments and scenarios. The solution will primarily support learners with Additional Learning Needs (ALN), while also providing opportunities for use across the wider College curriculum.

The College is seeking a complete, fully operational solution, including the vehicle, conversion, accessibility adaptations, immersive technology, installation, integration, commissioning, staff training and ongoing maintenance and support.

The College recognises that delivering this requirement may involve several specialist organisations. Bids are therefore welcomed from individual suppliers, partnerships or suppliers working with subcontractors, provided there is clear responsibility and accountability for the delivery, integration and ongoing support of the complete solution.

Full notice text

Scope

Procurement reference

CSGCC2627/200

Procurement description

The College is seeking to purchase a mobile immersive learning vehicle to provide a flexible and innovative experiential learning environment. The requirement is expected to be based around an accessible vehicle of approximately 3.5 tonnes, capable of travelling between college locations and other suitable sites.

The vehicle will incorporate immersive audio, visual, sensory and interactive technology to recreate realistic environments and scenarios. The solution will primarily support learners with Additional Learning Needs (ALN), while also providing opportunities for use across the wider College curriculum.

The College is seeking a complete, fully operational solution, including the vehicle, conversion, accessibility adaptations, immersive technology, installation, integration, commissioning, staff training and ongoing maintenance and support.

The College recognises that delivering this requirement may involve several specialist organisations. Bids are therefore welcomed from individual suppliers, partnerships or suppliers working with subcontractors, provided there is clear responsibility and accountability for the delivery, integration and ongoing support of the complete solution.

Main category

Goods

Delivery regions

  • UK - United Kingdom

Total value (estimated, excluding VAT)

280000.00 GBP to 280000.00GBP

Contract dates (estimated)

23 November 2026, 00:00AM to 31 March 2027, 23:59PM

Contracting authority

Coleg Sir Gar

Identification register:

  • GB-PPON

Address 1: Coleg Sir Gâr

Town/City: Carmarthenshire

Postcode: SA15 4DN

Country: United Kingdom

Website: https://www.csgcc.ac.uk/en

Public Procurement Organisation Number: PYJY-8483-QRLV

Contact name: Heidi Davies

Email: procurement@colegsirgar.ac.uk

Telephone: 01554748092

Organisation type: Public undertaking

Devolved regulations that apply: Wales

Coleg Ceredigion

Identification register:

  • GB-PPON

Address 1: C/O Graig Campus

Town/City: Llanelli

Postcode: SA15 4DN

Country: United Kingdom

Website: https://www.csgcc.ac.uk/

Public Procurement Organisation Number: PCWQ-7766-CYLV

Contact name: Heidi Davies

Email: procurement@colegsirgar.ac.uk

Telephone: 01554 748092

Organisation type: Public undertaking

Devolved regulations that apply: Wales

Procedure

Procedure type

Open procedure

Reduced Tendering Period

State of urgency

Is the total value above threshold?

Above threshold

Framework

Lots

Divided into 1 lots

Lot number: 1

CPV classifications

  • 34000000 - Transport equipment and auxiliary products to transportation
  • 32000000 - Radio, television, communication, telecommunication and related equipment
  • 48000000 - Software package and information systems

Delivery regions

  • UK - United Kingdom

Lot value (estimated)

280000.00 GBP Excluding VAT

336000.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

23 November 2026, 00:00AM

Contract end date (estimated)

31 March 2027, 23:59PM

Participation

Conditions

Economic

Conditions of participation

N/A

Conditions

Economic

Conditions of participation

See tender documents for full requirements

Award criteria

Type: quality

Name

Appendix A - Quality

Description

Evaluation of the supplier’s vehicle design, accessibility, immersive technology, educational functionality, project delivery, technical integration, training, warranty, ongoing support, sustainability, and community benefits.

Weighting: 70.00

Weighting type: percentageExact

Type: price

Name

Appendix B - Price

Description

Cost of initial purchase, maintenance, warranty, support, licences and upgrades.

Weighting: 30.00

Weighting type: percentageExact

Contract terms and risks

Payment terms

See tender documents.

Description of risks to contract performance

Expenditure to be completed by 31 March 2027.

Submission

Tender submission deadline

16 November 2026, 00:00AM

Enquiry deadline

09 November 2026, 00:00AM

Date of award of contract

23 November 2026, 23:59PM

Submission address and any special instructions

http://sell2wales.gov.wales

May tenders be submitted electronically?

Yes

Languages that may be used for submission

  • English

Documents

ID

L-1

Document type

Bidding documents

Description

Document 1

ID

L-2

Document type

Bidding documents

Description

Document 2

ID

L-3

Document type

Bidding documents

Description

Document 3

ID

L-4

Document type

Bidding documents

Description

Document 4

ID

L-5

Document type

Bidding documents

Description

Document 4a

ID

L-6

Document type

Bidding documents

Description

Document 4b

ID

L-7

Document type

Bidding documents

Description

Document 5

ID

conflictOfInterest

Document type

Conflict of interest

Description

Not published

Coding

Commodity categories

ID Title Parent category
32000000 Radio, television, communication, telecommunication and related equipment Technology and Equipment
48000000 Software package and information systems Computer and Related Services
34000000 Transport equipment and auxiliary products to transportation Transport and Related Services

Delivery locations

ID Description
100 UK - All

Document family

Notice details
Publication date:
14 October 2026
Deadline date:
Notice type:
UK2
Version:
1
Authority name:
Coleg Sir Gar
Publication date:
22 October 2026
Deadline date:
16 November 2026 00:00
Notice type:
UK4
Version:
1
Authority name:
Coleg Sir Gar

About the buyer

Main contact:
n/a
Admin contact:
n/a
Technical contact:
n/a
Other contact:
n/a

Further information

Date Details

Postbox

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Q&A

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Additional documents

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current documents

Documents are restricted until you note interest in this notice. The documents will become publicly available after the response deadline has passed.
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docx82.14 KB
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docx67.93 KB
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xlsx
xlsx66.63 KB
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docx
docx45.03 KB
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Replaced documents

There are no previous versions of these documents.


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