CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Provision Of Catering Services At Belle Vue Park Newport

2.2

Description of the goods or services required

Newport City Council invites tenders in accordance with the specification within this document to establish the provision of catering services at the Pavilion, Belle Vue Park, Newport in accordance with the licence agreement.

The current catering service currently offers a wide range in snack and lunchtime menus, including ice cream, cakes, cold drinks and a vast range of beverages which are served seven days a week between the hours of 10 am to 4 pm.

The Council would like to continue the contract with a social enterprise or a not for profit organisation to continue to provide a high quality Catering Service at the tearooms situated within the Pavilion as well as continuing with additional responsibilities for the provision and operating of the main Pavilion building and East conservatory previously undertaken by the Council. As well as the catering service, the successful provider would have to work with Community Development or a similar organisation approved by the council to train and prepare vulnerable adults to help them develop their skills to be able to enter into the workplace as part of the Council’s ‘Promoting Independence and Choice Project’. The Park and the local community have benefited for regular events such as Party in the Park, Outdoor Cinemas, Music Gigs and family orientated activities all of which have been organised and arranged by the current catering provider.

Any persons interested are welcome to attend an open drop in session on 4th October 2018 between the hours of 5pm and 7pm to meet members of the parks team and to view the facilities.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=85619

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

3 Conditions for Participation

3.1

Minimum standards and qualification required

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

NCC 2018 037

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the “Suppliers register here” link

- Agree to the terms and conditions and click “continue”

- Enter your correct business and user details

- Note the username you chose and click “Save” when complete

- You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the Project

- Login to the portal with the username/password

- Click the “ITTs Open to All Suppliers” link. (These are Pre-Qualification Questionnaires open to any registered supplier)

- Click on the relevant ITT (itt_70371 available from 21st September 2018) to access the content.

- Click the “Express Interest” button in the “Actions” box on the page.

- This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only)

- Click on the ITT code to access the content

3. Responding to the tender

- You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining)

- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification

- Note the deadline for completion, then follow the onscreen instructions to complete the ITT

- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:

- email: help@bravosolution.co.uk

- Phone: 0800 368 4850

(WA Ref:85619)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice