Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Denbighshire County Council
Wynnstay Road
Ruthin
LL15 1YN
UK
Telephone: +44 1824712612
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL13
Internet address(es)
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280
I.1) Name and addresses
Flintshire County Council
County Hall, Mold
Flintshire
CH7 6NA
UK
Telephone: +44 1352701814
E-mail: procurement@denbighshire.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419
I.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
UK
Telephone: +44 1492574000
E-mail: procurement@conwy.gov.uk
NUTS: UKL13
Internet address(es)
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
I.1) Name and addresses
Wrexham County Borough Council
Commissioning Procurement and Contract Management Unit, Lampbit Street
Wrexham
LL11 1AR
UK
Telephone: +44 1978292792
E-mail: procurement@wrexham.gov.uk
NUTS: UKL23
Internet address(es)
Main address: www.wrexham.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Invitation to Tender for Invitation to Tender for Addition Learning Needs ICT Software System for Denbighshire County Council, Wrexham County Borough Council, Conwy County Council and Flintshire County Council
II.1.2) Main CPV code
48190000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
548 800.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Denbighshire County Council
II.2.2) Additional CPV code(s)
48190000
72212190
48000000
II.2.3) Place of performance
NUTS code:
UKL13
II.2.4) Description of the procurement
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Flintshire County Council
II.2.2) Additional CPV code(s)
48190000
72212190
48000000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Wrexham County Borough Council
II.2.2) Additional CPV code(s)
48190000
72212190
48000000
II.2.3) Place of performance
NUTS code:
UKL23
II.2.4) Description of the procurement
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Conwy County Borough Council
II.2.2) Additional CPV code(s)
48190000
72212190
48000000
II.2.3) Place of performance
NUTS code:
UKL13
II.2.4) Description of the procurement
Denbighshire County Council, Flintshire County Council, Conwy County Borough Council, Wrexham County Borough Council (The Collaborative) is seeking to tender for 4 contracts to deliver the same hosted software application in each county, ideally, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018. The Councils are under no obligation to contract for goods or services that may be available because of this procurement process.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2020/S 058-140349
Section V: Award of contract
Lot No: 1
Title: Denbighshire County Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OLM Systems
OLM Systems, Cairns House 10 Station Road
Teddington
TW119AA
UK
Telephone: +44 2089731100
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 137 200.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Flintshire County Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OLM Systems
OLM Systems, Cairns House 10 Station Road
Teddington
TW119AA
UK
Telephone: +44 2089731100
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 137 200.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Wrexham County Borough Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OLM Systems
OLM Systems, Cairns House 10 Station Road
Teddington
TW119AA
UK
Telephone: +44 2089731100
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 137 200.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Conwy County Borough Council
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/08/2020
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
OLM Systems
OLM Systems, Cairns House 10 Station Road
Teddington
TW119AA
UK
Telephone: +44 2089731100
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 137 200.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contract duration is 4 years with the option to extend for a further 2 years. Each Local Authority will have their own contract with the successful bidder for that lot.
(WA Ref:103760)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
02/09/2020