Children and Communities Grant Tender

Procurement reference

CCBC/PS2871/25/HS

Procurement description

Caerphilly County Borough Council’s (CCBC) Children and Communities Grant Programmes (Families First and Early Years) and Caerphilly Children’s Services are looking to commission provider(s) to undertake a number of early intervention support services (as per the six lots) for citizens living within the CCBC Council area. The services are designed to improve outcomes for children, young people, adults and families by providing a range of interventions. All interventions will be delivered to families locally, support their wellbeing and empower families.

Main category

Services

Delivery regions

• UKL16 - Gwent Valleys

Total value (estimated, excluding VAT)

6600000 GBP to 6600000GBP

Contract dates (estimated)

01 April 2026, 00:00AM to 31 March 2029, 23:59PM

Extension end date (if all the extensions are used): 31 March 2031

Caerphilly County Borough Council

Procedure type

Open procedure

Is this procurement under a special regime?

Light touch

Is the total value above threshold?

Above threshold

Trade agreements

Government Procurement Agreement (GPA)

Description

Caerphilly County Borough Council (CCBC) Early Years are looking to commission a provider to undertake a Community Forum service for families living within the CCBC area.

The contract will require the following outcomes for families:

• Building wellbeing and resilience through improved confidence and sense of belonging

• Support families to make the most of their potential, building ambition and encourage learning for life

• Development of skills through volunteering opportunities, working with

partners and involvement in a wide range of community focused activities

• Greater engagement with services and the wider community, including an

improved understanding of support available

• Timely 'referrals' in and out of the project: continued support for families in the community using the hierarchy of support model, with timely conversations with more targeted services if required

This list is not exhaustive, and the project will be expected to work with the

Service Purchaser to develop appropriate targets, which reflect the evolving nature of the Early Years model.

The project will engage with families, parents and carers living in Caerphilly

county borough, by establishing and supporting the running of Community

Forum groups throughout the borough.

Full details are highlighted in the tender documents

CPV classifications

• 85000000 - Health and social work services
• 98000000 - Other community, social and personal services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

985000 GBP Excluding VAT

1182000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

With the option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Description of how multiple lots may be awarded

The themes have been divided into six (6) Lots. Service Providers may choose to tender for one or more Lots on the basis that they have sufficient capacity to meet the requirements of each Lot. Service Providers who are tendering for more than one Lot must be in a position to accept the Lots they are successful for and not hand back any Lot due to capacity issues.

Participation

Award criteria

Description

Caerphilly County Borough Council (CCBC) Families First are looking to commission a provider to undertake a Parenting Support Service for families living within the CCBC area with children aged 8 to 17.

Parenting plays a central role in relation to outcomes for children. Good quality parenting can help promote resilience, positive self-esteem, and have a positive impact on a child's learning, outcomes and school. Children who grow up in a nurturing environment where parenting is fair, consistent and structured are also less likely to be exposed to Adverse Childhood Experiences (ACEs) which may detrimentally affect their physical and mental health over the longer term.

The Caerphilly Early Years and Childcare Service provide information, advice and support for expectant parents and families with young children aged 0-7 years living in the Caerphilly County borough.As such, the specification outlines parenting support for families with children aged 8 and over. Parenting support for families with children aged 0-7 will be provided by an in-house Early Years team. It is hoped that this will remove the barriers of meeting different criteria and instead offer families support based off their needs and children's ages.

Full details of the lot requirement can be found in the Invitation to Tender (ITT)

CPV classifications

• 85000000 - Health and social work services
• 98000000 - Other community, social and personal services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

1500000 GBP Excluding VAT

1800000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to a further period of twenty-four (24) months extended on an annual basis

Description of how multiple lots may be awarded

The themes have been divided into six (6) Lots. Service Providers may choose to tender for one or more Lots on the basis that they have sufficient capacity to meet the requirements of each Lot. Service Providers who are tendering for more than one Lot must be in a position to accept the Lots they are successful for and not hand back any Lot due to capacity issues.

Participation

Award criteria

Description

Caerphilly County Borough Council (CCBC) Families First are looking to commission

a provider to undertake a Wellbeing Support Service for families living within the

CCBC area with children and young people aged 25 and under.

Low level mental health, emotional health and wellbeing are issues which play a

central role in families' outcomes. The service must reflect a strengths-based, family centred approach, promoting resilience and voluntary engagement in line with the

Welsh Government Families First guidance. Parents who experience poor wellbeing

and lower levels of confidence and resilience are more likely to expose their children

to Adverse Childhood Experiences (ACEs). Improving families' wellbeing can help

promote resilience, positive self-esteem, and have a positive impact on outcomes for

the family.

This project will deliver support for families with children and young people

aged 25 and under, living within the Caerphilly County Borough Council area,

affected by low level mental health, emotional health and wellbeing.

Full details can be found in the invitation to tender on the eSourcing portal

CPV classifications

• 85000000 - Health and social work services
• 98000000 - Other community, social and personal services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

1500000 GBP Excluding VAT

1800000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Description of how multiple lots may be awarded

The themes have been divided into six (6) Lots. Service Providers may choose to tender for one or more Lots on the basis that they have sufficient capacity to meet the requirements of each Lot. Service Providers who are tendering for more than one Lot must be in a position to accept the Lots they are successful for and not hand back any Lot due to capacity issues.

Participation

Description

Caerphilly County Borough Council (CCBC) Early Years (Flying Start) and Families First are looking to commission a provider to undertake an Early Language

Development service for families living within the CCBC area with Early Years aged children.

The service will consist of two key elements:

• Firstly, for children aged 3-12 months and their families to access information about the importance of talking, engaging and playing with children in the early years to develop language acquisition.

• Secondly, the service will deliver the Elklan Let's Talk with your Baby

programme for families with children aged 3-12months.

The Service Provider will need to use a range of tools to support key Speech, nguage and Communication messages for families Talk with me |

GOV.WALES and strengthen the sustainability of ongoing language acquisition e.g. links to libraries for books, groups, and include activities based on resources readily available to parents in the home or inexpensive / recycled materials. All interventions will need to consider equality implications and include bilingual delivery according to parental need.

Full details are in the invitation to tender documents

CPV classifications

• 85000000 - Health and social work services
• 98000000 - Other community, social and personal services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

600000 GBP

720000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Description of how multiple lots may be awarded

The themes have been divided into six (6) Lots. Service Providers may choose to tender for one or more Lots on the basis that they have sufficient capacity to meet the requirements of each Lot. Service Providers who are tendering for more than one Lot must be in a position to accept the Lots they are successful for and not hand back any Lot due to capacity issues.

Participation

Award criteria

Description

Caerphilly County Borough Council (CCBC) Social Services and Caerphilly Families

First are looking to commission provider(s) to undertake Domestic Abuse Services

for children and their families living within the CCBC Council area affected by

Domestic Abuse

This project will deliver support for families with children and young people aged 25 and under (including antenatally), living within the Caerphilly County

Borough Council area, who are victims/survivors of domestic abuse. The

Service Provider will be expected to tailor and amend their service to meet the needs of the individuals being referred into the service.

The purpose of offering support to those who have suffered domestic abuse is to:

• Increase the safety of parents and children through assessment, safety planning and access to specialist services

• Provide a safe space for individuals to explore feelings and find the best

strategies to deal with their experiences and rebuild their lives

• Break the cycle of abuse by increasing understanding of healthy relationships and behaviour in comparison to coercive and abusive behaviour

• Reduce the risk of harm by empowering parents to make good decisions for the benefit of themselves and their children, based on improved knowledge and understanding

Full details can be found in the Invitation to tender on the esourcing portal

CPV classifications

• 85000000 - Health and social work services
• 98000000 - Other community, social and personal services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

1500000 GBP Excluding VAT

1800000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

01 April 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Description of how multiple lots may be awarded

The themes have been divided into six (6) Lots. Service Providers may choose to tender for one or more Lots on the basis that they have sufficient capacity to meet the requirements of each Lot. Service Providers who are tendering for more than one Lot must be in a position to accept the Lots they are successful for and not hand back any Lot due to capacity issues.

Participation

Description

Caerphilly County Borough Council (CCBC) Social Services are looking to

commission a Service Provider to undertake a Perpetrator Support Service for

individuals living within the CCBC Council area displaying perpetrator behaviour.

Caerphilly Children's Services wishes to commission a Service Provider to

deliver Respect Accredited Domestic Abuse/Violence Perpetrator support

Programmes (DAPP/DVPP). This project will provide support for adults who are displaying perpetrator behaviour, increase focus on holding these

individuals to account and provide opportunities to change their behaviour

based around victim safety.

Full details can be found in the invitation to tender on the esourcing portal

CPV classifications

• 85000000 - Health and social work services
• 98000000 - Other community, social and personal services

Delivery regions

• UKL16 - Gwent Valleys

Lot value (estimated)

515000 GBP Excluding VAT

618000 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Voluntary, community and social enterprises (VCSE)

Contract start date (estimated)

31 March 2026, 00:00AM

Contract end date (estimated)

31 March 2029, 23:59PM

Extension end date (estimated)

31 March 2031, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.

Description of how multiple lots may be awarded

The themes have been divided into six (6) Lots. Service Providers may choose to tender for one or more Lots on the basis that they have sufficient capacity to meet the requirements of each Lot. Service Providers who are tendering for more than one Lot must be in a position to accept the Lots they are successful for and not hand back any Lot due to capacity issues.

Participation

Award criteria

Tender submission deadline

16 October 2025, 12:00PM

Enquiry deadline

09 October 2025, 17:00PM

Date of award of contract

08 December 2025, 23:59PM

Submission address and any special instructions

https://supplierlive.proactisp2p.com/Account/Login#Tenderers must express an interest in this tender by completing the following process: 1.Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login 2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.). 3.Enter your correct Organisation Name, Details and Primary Contact Details. 4.Please make a note of the Organisation ID and User Name, then click "Register". 5.You will then receive an email from the system asking you follow a link to activate your account. 6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile. 8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities. 9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page. 11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button. 12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents. 14.You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk or Hayley Jones jonesh21@caerphilly.gov.uk. When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

May tenders be submitted electronically?

Yes

Languages that may be used for submission

• English