Provision of Taxi and Light Goods Transportation Services for Hywel Dda University Health Board (Carmarthenshire)

Procurement reference

P0149A

Procurement description

Hywel Dda University Health Board is seeking to appoint suitably qualified and experienced providers for the provision of Taxi and Light Goods Transportation Services throughout Carmarthenshire.

The service will support the safe and timely transportation of,

Patients attending healthcare appointments.

NHS staff travelling between healthcare locations.

Medical records and documentation.

Diagnostic specimens.

Blood and blood products.

Medication and controlled drugs.

Other healthcare related goods.

The service must be available twenty-four (24) hours per day, seven (7) days per week, including weekends and bank holidays, and support both routine and urgent transport requirements.

The is procurement will be divided into two geographical lots covering East and West Carmarthenshire, and suppliers are invited to bid for one lot or both lots. The Health Board may appoint more than one provider per lot

to support service resilience and continuity.

The Health Board encourages participation from:

Local taxi operators.

Owner-driver businesses.

Small and Medium-sized Enterprises (SMEs).

Community transport organisations.

The contract will be for an initial twelve (12) month period with the option to extend for a further twelve (12) months.

Main category

Services

Delivery regions

• UKL14 - South West Wales

Total value (estimated, excluding VAT)

354000.00 GBP to 354000.00GBP

Contract dates (estimated)

23 October 2026, 00:00AM to 22 October 2027, 23:59PM

Extension end date (if all the extensions are used): 22 October 2028

Hywel Dda University Health Board

Procedure type

Open procedure

Reduced Tendering Period

State of urgency

Is the total value above threshold?

Above threshold

Description

Carmarthen East to facilitate the transportation of patients and staff, as well as medical specimens, blood products, medication, controlled drugs, documentations, and other healthcare related goods across West Wales.

CPV classifications

• 60000000 - Transport services (excl. Waste transport)

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

88000.00 GBP Excluding VAT

105600.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

23 October 2026, 00:00AM

Contract end date (estimated)

22 October 2027, 23:59PM

Extension end date (estimated)

22 October 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for a further twelve (12) months

Description of how multiple lots may be awarded

Bidders will be invited to bid for one (1) or both lots. The Health Board reserves the right to appoint up to three (3) providers per lot. Where three Providers are appointed, they will be ranked as:

Primary Provider (Rank 1)

Secondary Provider (Rank 2)

Tertiary Provider (Rank 3)

Contract requirements will normally be offered to the Primary Provider in the first instance. Where the Primary Provider is unable to accept the booking, does not have sufficient capacity, or cannot meet the required service requirements, the requirement will be offered to the Secondary Provider. If the Secondary Provider is also unable to fulfil the requirement, it will then be offered to the Tertiary Provider.

Participation

Award criteria

Description

Carmarthen West to facilitate the transportation of patients and staff, as well as medical specimens, blood products, medication, controlled drugs, documentations, and other healthcare related goods across West Wales.

CPV classifications

• 60000000 - Transport services (excl. Waste transport)

Delivery regions

• UKL14 - South West Wales

Lot value (estimated)

266000.00 GBP Excluding VAT

319200.00 GBP Including VAT

Sustainability

Small and medium-sized enterprises (SME)

Contract start date (estimated)

23 October 2026, 00:00AM

Contract end date (estimated)

22 October 2027, 23:59PM

Extension end date (estimated)

22 October 2028, 23:59PM

Can the contract be extended?

Yes

Description of extensions

Option to extend for a further twelve (12) months

Description of how multiple lots may be awarded

Bidders will be invited to bid for one (1) or both lots. The Health Board reserves the right to appoint up to three (3) providers per lot. Where three Providers are appointed, they will be ranked as:

Primary Provider (Rank 1)

Secondary Provider (Rank 2)

Tertiary Provider (Rank 3)

Contract requirements will normally be offered to the Primary Provider in the first instance. Where the Primary Provider is unable to accept the booking, does not have sufficient capacity, or cannot meet the required service requirements, the requirement will be offered to the Secondary Provider. If the Secondary Provider is also unable to fulfil the requirement, it will then be offered to the Tertiary Provider.

Participation

Award criteria

Payment terms

Payments to be made within 30 days for valid, undisputed invoices

Tender submission deadline

28 September 2026, 12:00PM

Enquiry deadline

18 September 2026, 12:00PM

Date of award of contract

16 October 2026, 23:59PM

Submission address and any special instructions

Tenders must be submitted electronically via eTenderWales.Tender responses submitted by alternative methods will not be accepted.https://etenderwales.ukp.app.jaggaer.com/home.html

May tenders be submitted electronically?

Yes

Is this a recurring procurement?

No

Publication date of next tender notice (estimated)

06 August 2027, 23:59PM

Languages that may be used for submission

• English