Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000603300
E-mail: CPSProcurementAdvice@wales.gsi.gov.uk
NUTS: UKL
Internet address(es)
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Online Planning Application Portal for Wales
Reference number: C30/2016/2017
II.1.2) Main CPV code
72400000
II.1.3) Type of contract
Services
II.1.4) Short description
The Planning Portal is a UK and Welsh Government joint initiative, allowing the submission of all planning applications to local planning authorities across England and Wales, via a single interface. The site provides a variety of planning and other application types, as specified in planning and other legislation, and fully bilingually. The Welsh Government (The Client) are inviting tenders for a dedicated online planning application service for Wales. The service will need to be able to provide a similar level of service to the current Planning Portal, link seamlessly into existing local government ICT systems, and be fully compliant with the Welsh Language Standards. The contract period is for 3 years, with an option to extend for a further 3 years subject to annual performance reviews and budget approval.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
300 515.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48100000
48200000
48300000
48400000
48500000
48600000
48800000
48900000
72500000
72700000
II.2.3) Place of performance
NUTS code:
UKL
Main site or place of performance:
The portal will be an online application and will provide a service to the whole of Wales.
II.2.4) Description of the procurement
The Planning Portal is a UK and Welsh Government joint initiative, allowing the submission of all planning applications to local planning authorities across England and Wales, via a single interface. The site provides a variety of planning and other application types, as specified in planning and other legislation, and fully bilingually. The Welsh Government (The Client) are inviting tenders for a dedicated online planning application service for Wales. The service will need to be able to provide a similar level of service to the current Planning Portal, link seamlessly into existing local government ICT systems, and be fully compliant with the Welsh Language Standards. Please see Procurement Documents for full specification of requirements.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.11) Information about options
Options:
Yes
Description of options:
The Client anticipates that due to the nature of the services being procured, there may be the need throughout the term of the contract to conduct periodic reviews to ensure the service developed is continuously fit for purpose. Such reviews may be necessary in the following scenarios (however this list is not exhaustive) and will always be subject to the required budget approval:
- Change of Government / Ministerial Priority
- Changes to legislation governing Planning Process
Therefore the form content must be able to be updated and revised, and new application types or questions to be developed. Any ‘ad hoc’ development required outside of what would be expected as part of standard service delivery (i.e. bug fixes etc.) will be subject to a formal Change Request and Approval Process, with costing based on the submitted Development Day Rates.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Client envisages the value of this contract to be between the 500,000GBP and 1,000,000GBP range (excl VAT). This value range is for the full potential contract term inclusive of any extension options. The tender will be evaluated on the basis of the Most Economically Advantageous Tender.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 177-317532
Section V: Award of contract
Contract No: C030/2016/2017
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
20/12/2016
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
PortalPlanQuest
Spectrum, Bond Street
Bristol
BS13LG
UK
Telephone: +44 7887696498
NUTS: UKK1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 300 515.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This contract has been awarded on the following basis:
Development costs prior to 29 March 2018 (Go Live Date): 87,143.00 GBP
Running costs for three full years from 29 March 2018 to 28 March 2021: 213,372.00 GBP
Total: 300,515.00GBP
As advertised in the original contract notice, there is an option to extend the agreement subject to funding approval and performance for a period of up to 36 months after initial contract expiry. The estimated total value, inclusive of any extension period is between 500,000GBP - 1,000,000GBP
(WA Ref:59728)
VI.4) Procedures for review
VI.4.1) Review body
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
UK
Telephone: +44 3000628864
Internet address(es)
URL: http://wales.gov.uk/?skip=1&lang=en
VI.5) Date of dispatch of this notice
20/12/2016