Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Contact person: Daniel Keenan - Procurement Officer
Telephone: +44 1443863127
E-mail: keenad@caerphilly.gov.uk
Fax: +44 1443863167
NUTS: UKL16
Internet address(es)
Main address: www.caerphilly.gov.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://supplierlive.proactisp2p.com/Account/Login
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
WHQS DLO Subcontractor Framework
Reference number: CCBC/PS1483/17/DK
II.1.2) Main CPV code
45400000
II.1.3) Type of contract
Works
II.1.4) Short description
The Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard (WHQS) works which includes kitchens, bathrooms, electrical rewires, heating systems and other internal and external works.
In order to achieve this the Council is looking to establish a DLO Subcontractors Framework consisting of the following six lots:
1. Mechanical Works
2. Electrical Works
3. Painting Works
4. Wall Tiling Works
5. Sheet Floor Covering Works
6. Asbestos Removal and Disposal
II.1.5) Estimated total value
Value excluding VAT:
4 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
II.2) Description
Lot No: 1
II.2.1) Title
Heating and Mechanical Works
II.2.2) Additional CPV code(s)
45232141
45331100
50720000
71314310
45351000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Various properties throughout Caerphilly County Borough
II.2.4) Description of the procurement
The Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard (WHQS) works which includes Heating and Mechanical Works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Questions
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
1 300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for one (1) period of up to twelve (12) months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Electrical Works
II.2.2) Additional CPV code(s)
45310000
45311000
45311100
45311200
45315000
45317000
50711000
71314100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Various properties throughout Caerphilly County Borough
II.2.4) Description of the procurement
The Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard (WHQS) works which includes Electrical Works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Questions
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
1 400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for one (1) period of up to twelve (12) months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Painting Works
II.2.2) Additional CPV code(s)
45442100
45442110
45442120
45442121
45442180
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Various properties throughout Caerphilly County Borough
II.2.4) Description of the procurement
The Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard (WHQS) works which includes Painting Works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Questions
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for one (1) period of up to twelve (12) months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Wall Tiling Works
II.2.2) Additional CPV code(s)
45431200
45431000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Various properties throughout Caerphilly County Borough
II.2.4) Description of the procurement
he Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard (WHQS) works which includes Wall Tiling Works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Questions
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for one (1) period of up to twelve (12) months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Sheet Floor Covering Works
II.2.2) Additional CPV code(s)
44112200
45432111
45432130
45432100
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Various properties throughout Caerphilly County Borough
II.2.4) Description of the procurement
The Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard (WHQS) works which includes Sheet Floor Covering Works.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Questions
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for one (1) period of up to twelve (12) months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Asbestos Removal and Disposal
II.2.2) Additional CPV code(s)
45262660
90650000
II.2.3) Place of performance
NUTS code:
UKL16
Main site or place of performance:
Various properties throughout Caerphilly County Borough
II.2.4) Description of the procurement
The Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard (WHQS) works which includes Asbestos Removal and Disposal.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality Questions
/ Weighting: 20
Price
/ Weighting:
80
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for one (1) period of up to twelve (12) months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 42
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/06/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
08/06/2017
Local time: 12:00
Place:
Caerphilly County Borough Council Offices
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Plaza e-tendering system. Therefore, companies are invited to follow the following directions to register on the system:
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com
2. Click the Register Now button at the bottom of the window
3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.
4. Please make a note of the Organisation ID and User Name, then click Register
5. You will then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details.
6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.
9. In the Welcome window please enter your User Name (User ID) and password. You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click Done and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, then search for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the relevant button. Click the Requests from Buyers command in the Opportunities area. This will take you to the list of current opportunities available to you.
12. Click the Project ID that relates to this notice, this will take you into the Tender Request.
13. Note the closing date for completion of the relevant project. Please review the Items tab and the Documents tab as there will be information relating to the project held here.
14. You can now either Create a Response to, or Decline this opportunity.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=66169.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Community Benefits for this arrangement are non-core and as such the Community Benefit Plans submitted in the tender process will not be scored as part of the Council’s tender evaluation. However a response must be provided in order for the tender submission to be considered further
The Council has identified some Community Benefit outcomes, which it is seeking to achieve in respect of this contract, through working in partnership with the successful Supplier/Contractor to deliver positive outcomes, and consider these outcomes to be proportionate and relevant to the subject matter of the contract. These will include (but not be limited to):
Targeted Recruitment & Training
- Permanent Full Time Employment Opportunities
- Long Term Unemployed Opportunities
- Apprentice Opportunities
- Unwaged Work Opportunities
Community Initiatives
- Contribute to Community Initiatives / Community Fund
Environmental Initiatives
- Demonstrate how you minimise waste to landfill
Environmental Initiatives
- Demonstrate how you minimise waste to landfill
(WA Ref:66169)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UK
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es)
URL: www.caerphilly.gov.uk
VI.5) Date of dispatch of this notice
08/05/2017